REWARD
attendance policy in their employee handbook or share and explain it to new team members during the onboarding process. However, this information isn’t always retained, especially if staff have been with your organisation for several years or find it confusing. Check and update your existing attendance policy, ensure it’s clear and that your staff can access this information whenever required.
2005/06 financial year vi , thanks to its scheme. By offering awards, recognition, cash incentives, prize draws or bonuses that are unique to your business, you can achieve comparable results, while also improving staff engagement, ownership, motivation, and a sense of teamwork.
Create a healthy working environment Stress is proven to be a significant contributor to levels of employee
Use or increase holiday entitlement
absenteeism. According to the Health and Safety Executive, 822,000 workers vii suffered from either work-related stress, depression or anxiety in 2020 and 2021. Luckily, many of these factors can be addressed by making improvements to the working physical and social environment: ● ensure the temperature and light levels are conducive to comfort as well as productivity ● organise regular team-building activities and events ● create a clear diversity and inclusion policy to reduce discrimination ● offer regular coffee breaks ● create several wellness zones in the working space ● consider creating a corporate wellness or benefits package. Dealing with staff absences Absenteeism can cost organisations a significant amount of money while also affecting productivity, innovation, teamwork and creating unnecessary staffing issues. Update your attendance policy, understand why staff are absent and consider using holiday entitlement, benefits packages or even creating an incentive scheme to reduce the burden on your organisation. This will all help in ensuring your business can run effectively and achieve the success it deserves. n
Workers will be allocated a minimum holiday entitlement and it’s common for multiple people to want the same day off. You could be left searching for last-minute solutions to try and meet the needs of every person in your organisation. To address this issue quickly and effectively, consider increasing holiday entitlement, perhaps using a sliding scale based on level of service or attendance at work. This may not be an option for many organisations, particularly given the raft of additional and increased costs lots of businesses are currently facing. You could, alternatively, ask your employees to use their existing holiday entitlement if their absence would be an issue. However, there are some limitations to using this approach. Waldrons Solicitors iii state: ‘This can only be done when you can give a period of notice that is at least twice the period of holiday you want them to take’. Understand why staff are absent There are many reasons why staff may be absent. You should understand these may be for individual reasons that are sometimes unavoidable. There are many ways to understand staff absences: ● keep track of absences ● speak to employees ● show understanding and compassion where required ● regularly communicate with your team to build trust ● be approachable and leave your office door open. Consider flexible working If your team member is under stress at home or has multiple responsibilities to balance, coming to a flexible working arrangement might be an effective way to reduce absenteeism.
Talk to your staff to understand the reasons behind why they’re absent. You may be able to offer additional help or make adjustments to accommodate their situation. This helps to ensure you retain key talent, while also: ● reducing stress levels ● boosting morale and increasing employee engagement ● improving the overall quality of work. Even one or two days a week can make a significant difference to both parties. According to UK law, employees can currently request flexible working after 26 weeks of employment iv with the same employer, however, many organisations choose to take a more pro-active approach to deal with absenteeism. The government is currently analysing the feedback of its consultation – ‘ Making flexible working the default ’ v , which considered, amongst other things, making the right to request flexible working a day one right. Attendance incentives can be an excellent way to reduce staff absenteeism Offer attendance incentives Attendance incentives can be an excellent way to reduce staff absenteeism by offering positive reinforcement. They’ve been successfully adopted by many organisations who have experienced problems with staff absence. The Royal Mail achieved an 18% reduction in absenteeism over the
References i http://ow.ly/FsXx30shOv5 ii http://ow.ly/Uupl30shOvi iii http://ow.ly/3hNw30shPmu iv http://ow.ly/iXwu30shPmI v http://ow.ly/gpba30shPmV vi http://ow.ly/kObr30shPnw vii http://ow.ly/5j5t30shPuI
33
| Professional in Payroll, Pensions and Reward |
Issue 80 | May 2022
Made with FlippingBook - Online magazine maker