Post title: Grade: 7 School/ Department: Projects Department, Estates Reports to: Project Director Responsible for: No direct reports THE ROLE Summary Project Lead
strategy, using the defined project manage - ment arrangements / partnering framework agreements within the University’s integrated management system. • Lead project teams to identify opportunities that will reduce the University’s energy con- sumption and its commitment to becoming Net Zero Carbon by 2030 • Lead project teams in their duty to prevent environmental and ecological impacts on projects. • Undertaking end of stage and lessons learned workshops / post occupancy evaluations with the project team, stakeholders and users. • Comply with the University Governance and project delivery procedures as defined in the Estates Capital Projects Manual, contribute to its development through regular review. • Manage project sponsor / end user and stake- holder expectations for project delivery and deal with project related queries from stu- dents, academic staff and other members of the University delivery team. • To work with stakeholders ensuring that the project deliverables are compliant with the ap- propriate EIR’s / AIR’s and that all consultants have obtained stakeholder’s approval to issue the final tender documentation in a timely manner. Ensure that any VE or alternative supply proposals are agreed with stakeholders and approved. • Conduct all procurement activities in a man- ner which complies with the University’s policies, financial regulations and audit pro - cedures, and ensure best value-for-money,
working with the Universities Procurement team. • Listen to and respond accordingly to cus- tomer feedback in a timely manner, issuing regular project updates keeping stakeholders informed. • Manage the handover of projects, including the delivery of as-built records upon comple- tion of projects in accordance with the Uni- versity of Reading AIR’s and Handover Proce- dures. • Review project performance ensuring critical path deliverables and milestones are met, early identification of variances and provide corrective action via an effective agreed change control process, ensuring resources are appropriate and risk registers, Project Exe- cution Plans are updated to track any changes; • To prepare project reports and forecasting as required and present to University senior management. • Ensure the project team proactively identifies hazards and proactively eliminates or reduces risks as appropriate. Where this is not practi- cal, provide options for consideration and im- plement management controls to drive timely decision making. • To ensure all projects comply with, and are constructed to University policies & proce- dures, standards and specifications, ensuring that all appropriate approvals, including stat- utory standards and approvals are identified and obtained at appropriate timescales to meet the agreed delivery programme.
• Prepare invitations to tender for consultants and contractors and assess tender returns and recommend appointments. • Seek approval of “in Principal limits “and sub - sequent budget uplifts throughout the project stages to reflect the Gateway approvals. Raise orders & progress interim payments for ap- pointment of professional services, surveys, and contractor services as applicable and oversee final accounts. • Taking due account of the requirements of the CDM Regulations and in doing so, discharge the duty of Clients Representative directly or ensure others are appointed to do so. • Develop the project scope to meet the Uni- versity’s and Sponsors’ requirements and establish the project budget and programme, managing and controlling them throughout the course of the project through RIBA stages 1 – 7. • Assembling, leading and directly managing the project team, comprised of our framework partners and others to deliver projects of var- ying size and complexity. • Delivery of the project and all associated documentation to the project sponsor / end user to meet safety, quality, schedule and cost objectives by implementing the project
The role of Project Lead is a client side internal Project Manager to deliver a full range of capital and maintenance projects to specification, cost and time within a safety conscious and mul- ti-stakeholder environment. Projects can include new build, refurbishment, maintenance and ser- vice infrastructure. The role holder will be engaged in the delivery of professional and administrative support services to the University, developing and implementing policies and processes, providing professional or specialist advice, project management and sup- port. Main Duties and Responsibilities • Comply with the conditions of employment, protocols and practices of the Projects de- partment, and follow a professional code of conduct. • Undertake the duties and deliverables spec- ified in the “Duties of the University Project Leader” and the “Duties of the project Manag - er “ framework agreements. • Undertake any other duties which may be reasonably be requested commensurate with the grade.
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