Policy – Category 3000 (Business and Noninstructional Operations)
BP 3001 – Low Incidence Funding
low incidence disability and that the student requires low incidence equipment, then the LEA must complete the appropriate Low Incidence Pre-Approval/Reimbursement Request form, DM 86C. This form shall also be completed if the IEP team determines and documents the need for home use of the low incidence equipment.
1. Low Incidence Pre-Approval/Reimbursement Request (DM 86A): Purchase(s) made by the LEA then reimbursed through low incidence funds
For all low incidence equipment other than mobile computing devices and device applications, complete DMSELPA form DM 86A and have the LEA Special Education Director/Coordinator sign the form. Attach a copy of the student’s current IEP documenting the student’s disability and need of the low incidence equipment, any additional information regarding the equipment to be purchased, a completed purchase order with DMSELPA form DM 86A and submit all documents to the DMSELPA office. After DMSELPA approval, the LEA will be responsible for purchasing the equipment and ensuring the assigned low incidence equipment inventory tags are properly placed on the equipment. After the LEA has purchased and received the equipment, the LEA may seek reimbursement through low incidence funding by completing section 2 of form DM 86A and forwarding the request to the DMSELPA (refer to Section C).
2. Low Incidence Pre-Approval Request for Mobile Computing Device (DM 86B): Purchase(s) made by the DMSELPA
LEAs complete DMSELPA form DM 86B if the request is specifically for a mobile computing device (i.e., iPad, computer tablet). This form and any additional information regarding the equipment must be sent to the DMSELPA office for approval. The DMSELPA will be responsible for purchasing the mobile computing device and device application(s), assigning the low incidence equipment/ID number, downloading the device application(s), and coordinating the delivery and release of the equipment to the LEA.
The LEA is responsible for notifying the student’s teacher(s) of their responsibilities for the use of low incidence equipment (refer to Appendix B).
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How to Request Reimbursement
The DMSELPA reimburses member LEAs for low incidence equipment based on the availability of funds. All purchases of low incidence equipment during a fiscal year (July 1 – June 30) must be submitted by August 30th, following the school year the request was made. Member LEAs shall submit approved requests for reimbursement in the following manner:
BP 3001 – Low Incidence Funding
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Desert Mountain Special Education Local Plan Area (DMSELPA) (rev. 09/18)
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