Chapter 15: Student Records
SECTION A: STUDENT RECORDS
SECTION B: MAINTENANCE OF SPECIAL EDUCATION RECORDS
APPENDIX A: 1995 U. S. DEPARTMENT OF EDUCATION LETTER TO COPENHAVER
APPENDIX B: E-MAILS ARE NOT EDUCATIONAL RECORDS IF THEY ARE “NOT PRINTED AND PLACED” IN A STUDENT’S FILE
Introduction
Local Education Agencies (LEAs) maintain records on all students but even more so on students identified with special needs. These records are cumulative and follow the entire school history of the student from the time of first enrollment through graduation or at the completion of their course of study. The information contained within these files may cover the student’s family background, medical information, school disciplinary actions, psychological evaluations, intelligence test scores, grades, individualized education programs (IEPs), standardized test scores, and a wide variety of other sensitive information. It is the responsibility of the LEA to ensure the confidentiality, security, and maintenance of those records according to IDEA 2004, California Education Code, the Family Educational Rights and Privacy Act (FERPA), and Title 5 California Code of Regulations.
Section A – Student Records
E.C. 49061(b). “Pupil record” means any item of information directly r elated to an identifiable pupil, other than directory information, which is maintained by a school district or required to be maintained by an employee in the performance of his or her duties whether recorded by handwriting, print, tapes, film, microfilm or other means. “Pupil record” does not include informal notes related to a pupil compiled by a school officer or employee which remain in the sole possession of the maker and are not accessible or revealed to any other person except a substitute. For purposes of this subdivision, “substitute” means a person who performs the duties of the
Chapter 1 5 – Student Records, Desert/Mountain SELPA As of 04/11/2014
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