6. Rental cars must be selected from the Economy or Compact class. Additional CDW insurance coverage on the rental car will not be reimbursed. 7. Requests for reimbursement must be submitted to the LEA within 30 days of travel. Parent must complete and submit the attached Parent Reimbursement Claim form to the LEA. Original itemized receipts for allowable expenses for the date(s) of travel must be attached to the claim form. 8. Reimbursement payment will be made within 50 days of the LEA’s receipt of the properly completed claim form and original receipts. No claim form will be processed without the original itemized receipts. B. Parent Visitation to/from Residential Placement Facility 1. Reimbursement will only be provided by the LEA for parent(s) visitation to the residential facility if the purpose of the visit is specifically related directly to the child’s education and/or reunification and is documented in the child’s IEP. 2. The costs of additional visitations, which are not included in the child’s IEP, will be the responsibility of the parents. Consideration may be given for an additional visit(s) if recommended by the residential facility, considered programmatically required, and documented in the child’s IEP. 3. Reimbursement for parent visitation specified on the IEP will only be provided for the custodial parent(s). Reimbursement may be for the following: air, train, bus, personal vehicle, or rental car; lodging; and meals. If using a rental car, actual cost of gas will be reimbursed if original gas receipts are provided. 4. If the parent elects to drive their personal vehicle, reimbursement will be provided for mileage at the established governmental rate per LEA policy. However, the total reimbursement amount may not exceed the cost of economy airfare for the parent to the residential placement site. Example, if parent’s roundtrip airfare plus airport parking and ground transportation to the residential placement site would be $350 and the mileage reimbursement to the residential facility site is $600; the mileage reimbursement will be reduced to the $350 amount. 5. Mileage reimbursement for private vehicle mileage will be provided for the distance between the child’s home and the residential facility site. An independent mileage website (i.e., Yahoo maps, MapQuest, etc.) will be used by the LEA to verify the mileage calculation. 6. Lodging expenses will be reimbursed for no more than two nights during the approved visit to the residential facility located at least 200 miles from the child’s home. Maximum reimbursement for lodging is $100 per night and does not include phone calls, in-room movies, room service, or other miscellaneous expenses. Under no circumstances may personal expenses be reimbursed other than those expenses specified in this policy. The dated, itemized, original lodging receipt is required for reimbursement and must be attached to the reimbursement claim form.
Appendix A, Chapter 18 – Nonpublic Schools and Agencies, Desert/Mountain SELPA As of 9/17/2018 CAHELP Governance Council Review/Approval
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