Procedure – Category 5000 (Students)
AR 5005.4 – Extended School Year (ESY)
in the same or a separate spreadsheet or letter, include the dates and hours selected personnel are scheduled to work. It is important to address both credentialed and classified support (e.g., ESY Instructional Aide assignments).
4.5
Registration Process
The registration processes described herein include creating and distributing parent notification forms, creating class lists, and arranging for specialized transportation.
• Creating and Distributing Parent Notification Forms
As the LEA establishes criteria for summer intervention (e.g., at risk of retention) and summer school (e.g., credit recovery) programs, it may be possible to serve a large number of children with disabilities in these programs. In these cases, the parents would be provided the same registration information and follow the same processes as established for general education students. In planning the ESY program, the Special Education Administrator can determine if the standard letters to parents and registration forms utilized for general education summer programs will meet the needs of ESY enrollment. While it is important to follow the same timelines to the extent possible, it may be that ESY forms will look different than those utilized in general education. Because of variation in dates, times, and/or locations across grade levels, it may be necessary to establish different parent information letters and registration forms for the various groupings. To facilitate ease in sorting through the paperwork that is submitted, it is also advisable to establish a color paper code system (e.g., elementary = yellow, middle school = green, high school = purple, SH = pink). It is also important to have the parent information letters and registration forms available in English, Spanish, and any other high frequency language. While a designated administrator takes the lead, other personnel in the special education office (e.g., coordinator, program specialist, secretary, and clerks) need to be familiar with the registration processes. Once the ESY registration forms have been created, it is important to establish a method for distribution and collection. Typically, the Special Education Department utilizes the site principals and/or Case Carriers to distribute this information to parents.
Adapted from Guidelines for Determining Need for Extended School Year (ESY) Services, Riverside County Special Education Local Plan Area, 2014. Reprinted in this handbook with permission.
AR 5005.4 – Extended School Year (ESY)
Page 21
Desert Mountain Special Education Local Plan Area (DMSELPA) (rev. 09/17)
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