Procedure – Category 5000 (Students)
AR 5005.4 – Extended School Year (ESY)
health offices, attendance clerks, counselors, and/or instructional technology department based upon what was established in the pre-planning meetings. The extent of what individual student information (e.g., copy of IEP or ESY Cover Sheet [Exhibit C) needs to be distributed and to who should also be pre- established and provided just prior to the start of the session.
4.8
To Teachers and Related Services Staff
As noted previously, it is critical that the teachers and related services staff members who will be providing the direct instruction to the students are familiar with their needs. One LEA provided a copy of the excel spreadsheet class list, transportation list, and individual student information (stapled together copy of each child’s most recent complete IEP, any subsequent IEP addendums, most recent multiple measures results, latest report card, and progress toward goals report) to each teacher in a rubber banded package. Another LEA provided a notebook for each teacher that included copies of complete IEPs for children assigned to their caseload during ESY.
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Progress Monitoring
Pre-post assessment measures and/or progress reports may be employed to evaluate children’s progress during the ESY instructional program. By working closely with the Educational Services personnel, it may be possible for children with disabilities to take the same evaluation measure as other children, with or without accommodations or modifications, or alternative measure(s) may need to be identified. Selecting the measure(s) and clearly communicating with staff members how and when to administer these are also important considerations in planning for successful programs. Similarly, the same progress report form and/or a special education progress toward goals report form may be used. Close communication between the LEA office ESY administrative and support staff members, site administrators, and teachers can alleviate many potential problems in this area. Keeping everyone aware of the plans also makes it possible for anyone to answer questions that arise from parents. Providing clear direction to teachers on expectations for completing pre-post assessments and/or progress reporting is also critical. If formal report cards and/or grades will be reported for credits, this information needs to go to the site administrator, counselor, and/or Registrar. Staff members should also be advised on what to do with the student information once the session is over.
Adapted from Guidelines for Determining Need for Extended School Year (ESY) Services, Riverside County Special Education Local Plan Area, 2014. Reprinted in this handbook with permission.
AR 5005.4 – Extended School Year (ESY)
Page 25
Desert Mountain Special Education Local Plan Area (DMSELPA) (rev. 09/17)
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