Procedure – Category 5000 (Students)
AR 5005.4 – Extended School Year (ESY)
4.9
To Parents
Since parents typically complete the ESY Registration Form many weeks before the start of the summer program, it is important to send a “just prior” letter out to them, including the dates of ESY, location of services, hours of operation, name of teacher, classroom room number, information about transportation (if applicable), and contact telephone number.
5.0
Final Notes
In the LEA level planning meetings, it is important to schedule time to debrief the successes and struggles of the summer programs. Providing time for teachers to discuss what went well and/or where more support was needed prior to leaving for the summer can provide valuable input into planning for the future. Similarly, pulling together the administrative team members at the end of the session or near the opening of the next school year provides the opportunity to review information from the Educational Services, Business Services, Human Resources, Maintenance and Operations, Curriculum and Instruction, Special Education, Instructional Technology, Food Services, Transportation, Health Services, County Office, principals, and lead teacher perspectives. Doing so sets the stage to begin the planning again the next year. As information is gathered back together at the end of the ESY session(s), it is important to have a plan for distribution of progress reporting back to the Case Carriers and the parents. It will be important for the IEP team members to consider response to ESY services and impact on regression and recoupment time as they begin the new school year. Analyzing results helps the team start back through the processes of determining need for ESY services in the next year.
6.0
Exhibits
A. Data Collection Guide
B. Possible Predictive Factors in Determining if ESY Services are Necessary
C. Extended School Year (ESY) Cover Sheet and Worksheet
Adapted from Guidelines for Determining Need for Extended School Year (ESY) Services, Riverside County Special Education Local Plan Area, 2014. Reprinted in this handbook with permission.
AR 5005.4 – Extended School Year (ESY)
Page 26
Desert Mountain Special Education Local Plan Area (DMSELPA) (rev. 09/17)
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