Policy – Category 2000 (Administration)
BP 2003 – Student Records
(d) Each participating agency must maintain, for public inspection, a current listing of the names and positions of those employees within the agency who may have access to personally identifiable information.
Many requests for student records require the consent and/or notification of the parent, but some do not. Requests for student records by LEAs or special education local plan areas (SELPAs) within the State of California do not require a parent’s signature and must be processed within five days. Requests for student records by San Bernardino County Probation Department, Juvenile Division via a court order may be processed after attempting to advise the parents and student of the LEA’s compliance with the court order. Any other requests for records must be accompanied by a release of information that has been signed by a parent.
2.2
Access to Student Records
California Education Code § 56504. The parent shall have the right and opportunity to examine all school records of the child and to receive copies pursuant to this section and to Section 49065 within five days after such request is made by the parent, either orally or in writing. The public education agency shall comply with a request for school records without unnecessary delay before any meeting regarding an individualized education program or any hearing pursuant to Section 300.507 or Sections 300.530 to 300.532, inclusive, of Title 34 of the Code of Federal Regulations or resolution session pursuant to Section 300.510 of Title 34 of the Code of Federal Regulations and in no case more than 5 business days after the request is made orally or in writing. The parent shall have the right to a response from the public education agency to reasonable requests for explanation and interpretations of the records. If any school record includes information on more than one pupil, the parents of those pupils have the right to inspect and review on the information relating to their child or to be informed of that specific information. A public education agency shall provide a parent, on request of the parent, a list of the types and locations of school records collected, maintained, or used by the agency. A public education may charge no more than the actual cost of reproducing the records, but if this cost effectively prevents the parent from exercising the right to receive the copy or copies, the copy or copies shall be reproduced at no cost.
California Education Code § 49060. It is the intent of the Legislature to resolve potential conflicts between California law and the provisions of Public Law 93-380 regarding parental access to, and the confidentiality of,
BP 2003 – Student Records
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Desert Mountain Special Education Local Plan Area (DMSELPA) (rev. 04/14)
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