Policy – Category 2000 (Administration)
BP 2003 – Student Records
(b) Parties to whom directly information is released pursuant to Section 49073;
(c) Parties to whom written consent has been executed by the parent pursuant to Section 49075; or
(d) School officials or employees having a legitimate educational interest pursuant to paragraph (1) of subdivision (1) of Section 49076.
The log or record shall be open to inspection only by a parent and the school official, or his designee, responsible for the maintenance of pupil records, and to the Comptroller General of the United States, the Secretary of Health, Education, and Welfare, and administrative head of an education agency as defined in Public Law 93-380, and state educational authorities as a means of auditing the operation of the system. Access logs are considered a part of the Mandatory Interim file and are maintained within each individual student file. They are typically located in the front of the student file and may either be stapled to the inside cover or located in the front of the file. For those employees of the LEA who have routine access to student files, a list of their names and positions should be clearly posted on the filing cabinet where the files are securely stored. When those not listed review student records, the reviewer is required to state the purpose for the review and sign and date the access log in the student’s file.
2.4
Request for Records
When a new student enrolls within a LEA, the stu dent’s cumulative folder and special education file will be requested from the previous LEA. Utilizing a LEA Request for Records form, records can be requested from within California without the requirement of a parental signature. A parent/guardian signature is required for the release of information from LEAs outside of California and/or from other agencies. When needed, this should be obtained through a LEA form authorizing the release of information.
2.5
Challenging Content of Records
California Education Code § 49070. “Following an inspection and review of a pupil’s records, the parent or guardian of a pupil or former pupil of a school district may challenge the content of any pupil record.”
BP 2003 – Student Records
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Desert Mountain Special Education Local Plan Area (DMSELPA) (rev. 04/14)
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