Policy – Category 2000 (Administration)
BP 2003 – Student Records
or parent retrieval of the information. This option is given to ensure that nonessential information regarding the student’s behavior, performance, and abilities are not kept after they are no longer necessary for educational purposes. Under law, however, a permanent record of the student’s nam e, address, phone number, his/her grades, attendance records, classes attended, grade level completed, and year completed may be maintained without time limitation.
A destruction notice should be sent out five years after the records cease to be of value for educational purposes.
3.3
Purging IQ Information from Student Records
According to Judge Peckham’s 1986 decision on Larry P. regarding the prohibition of IQ testing of African-American students, IQ scores from any other source cannot become part of the stud ent’s school records. The California Department of Education issued a directive (Campbell, 1987) on how to dispose of Larry P. records generated prior to September 1986 as follows: Before an African-American student that is receiving special education services is re-evaluated for special education or transfers to a new district, all prior records of IQ scores, or references to information from IQ tests, should be permanently sealed. The records are to be opened only for litigation purposes, official state or federal audits, or upon parent request. The parent shall be given copies of the sealed records upon request. The sealed records shall be maintained for a period of five years. Prior to sealing the records of these students, the parents shall be notified that the records will be sealed because of a court decision which prohibits the use of intelligence tests for African-American students for any purpose related to special education. Additionally, prior to sealing the records, a qualified professional should identify appropriate data to be copied and purged of all IQ scores or references to information from IQ tests. The remaining data should then be transferred to the student's current record. In no case shall the IQ test information be made available to the IEP team for any purpose. Since the prohibition from using IQ tests with African-American students applies only to LEAs in California, it is often the case that records of African-American students received from out-of-state LEAs and/or from other agencies may contain IQ test information. Therefore, under these circumstances, the Desert Mountain Special Education Local Plan Area (DMSELPA) recommends that LEAs take the following steps to purge IQ information from a student record:
BP 2003 – Student Records
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Desert Mountain Special Education Local Plan Area (DMSELPA) (rev. 04/14)
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