ICR - Director of Estates and Facilities

Director of Estates and Facilities Candidate Information Pack

The Institute of Cancer Research

About our organisation

We are one of the world’s most influential cancer research institutes with an outstanding record of achievement dating back more than 100 years. We are world leaders in identifying cancer genes, discovering cancer drugs and developing precision radiotherapy. Together with our hospital partner The Royal Marsden, we are rated in the top four centres for cancer research and treatment worldwide. As well as being a world-class institute, we are a college of the University of London. We came top in the league table of university research quality compiled from the Research Excellence Framework (REF 2014).

We have charitable status and rely on support from partner organisations, charities, donors and the general public.

We have more than 1000 staff and postgraduate students across three sites – in Chelsea and Sutton.

Our mission is to make the discoveries that defeat cancer.

Our Values

As well as being a world-class institute, we are a college of the University of London. We came top in the league table of university research quality compiled from the Research Excellence Framework (REF 2014). We have charitable status and rely on support from partner organisations, charities, donors and the general public. We have more than 1000 staff and postgraduate students across three sites – in Chelsea and Sutton.

We promote an open and honest environment that gives credit and acknowledges mistakes, so that our actions stand up to scrutiny.

Pursuing excellence

Valuing all our people

Leading innovation

We collaborate with colleagues and partners to bring together different skills, resources and perspectives.

We all play our part, doing a little bit more, a little bit better, to help improve the lives of people with cancer.

Pursuing excellence We aspire to excellence in everything we do, and aim to be leaders in our field.

We value the contribution of all our people, help them reach their full potential, and treat everyone with kindness and respect.

We do things differently in ways that no one else has done before, and share the expertise and learning we gain.

Acting with Integrity

Making a difference

Working together

Our values set out how each of us at the ICR, works together to meet our mission – to make the discoveries that defeat cancer. They summarise our desired behaviours, attitudes and culture – how we value one another and how we take pride in the work we do, to deliver impact for people with cancer and their loved ones”

Professor Kristian Helin Chief Executive

The Estates and Facilities Directorate

The Director of Estates and Facilities will ensure, through excellent leadership that the quality of service provision is exceptional and delivered in line with processes of continuous improvement. The role is in place to enhance the ICR’s ability to deliver a world-class environment for staff and students to achieve their organisational and personal goals.

The Estates and Facilities Directorate

The Directorate comprises 76 staff. The following professional services functions (57 staff): Building & Maintenance 9 Planning & Development 7 Site Management and Facilities 29 Health, Safety, Environment and Quality (HSEQ) 12

Duties and Responsibilities

In addition it includes 19 technical and support staff in the Biological Services Unit that provides animal facilities on both sites for research work using laboratory rodents. The unit provides the highest level of animal welfare and ensures full compliance with animal research legislation and Home Office guidance.

Leadership To be part of the senior leadership team of ICR:

Job Description

1. Recruit, develop and motivate the Estates Services, Facilities Services, HSEQ and Biological Services Unit teams to ensure the objectives of the directorate and The ICR are achieved and effective delivery of services takes place. 2. Lead the development of departmental goals, objectives and systems and establish departmental measurements that support the accomplishment of The ICR’s strategic goals. 3. Develop open and productive relationships with executive and senior management colleagues, participating fully in the corporate management of The ICR, delivering operational solutions from FM, estates and Health and Safety. 4. Develop strong working relationships with senior research colleagues within The ICR to promote and facilitate safe working environments and delivery of operational solutions to enable effective delivery of science and research.

Department / division:

Estates and Facilities Directorate, Corporate Services Division

Pay grade / staff group:

Senior Staff Remuneration

Hours / duration:

Full time (35 hours per week), Monday to Friday.

Reports to:

Chief Operating Officer

Accountable to:

Chief Operating Officer

Deputy Director of Estates Services Deputy Director of Facilities Services Head of Biological Services Unit HSEQ Manager

Directly responsible for:

5. Lead and manage senior direct reports to ensure that they are able to act effectively and with integrity.

Main purpose of the job: To further develop and enhance the range of Corporate Services within the sphere of responsibility. Within the context of the ICR’s Strategic Plan, ensure effective planning and provision of high-quality services providing value for money in support of the ICR’s world-class research.

6. Play a key role in articulating, embedding and monitoring the ICR’s vision, values and behaviours throughout the organisation and support the shaping of The ICR as a world class research organisation and higher education institute. 7. Maintain excellent working relationships with key collaborators, stakeholders and professional advisers including research institutes, universities, local Council senior staff and Board members and in particular, with the Royal Marsden.

Strategy and Planning

5. Have lead responsibility for managing the Estates Agreement of the Joint Working Agreement with the Royal Marsden Hospital. Ensure compliance with the space- sharing and cross-charging arrangements to manage and operate the buildings and land owned by each party. 6. Oversee the management of relationships with external providers of operational services including structural engineers, building surveyors and legal advisors to ensure effectiveness, value and quality of services.

1. Lead the development and implementation of strategies, operating plans and budgets for each of the functional areas that reflect the ICR’s strategic plan including Estate Management and Property Services, Facilities Services, HSEQ, Biological Services Unit and Business Continuity.

2. Working with fellow Directors, contribute to the development and delivery of corporate and directorate strategies.

3. Lead the delivery of large-scale strategic projects in terms of building and refurbishments, working closely with research to ensure the greatest value and efficiency is gained from space across The ICR estate. 4. Provide professional estate management and property services advice to the ICR in relation to the development of the London Cancer Hub so that maximum benefit is achieved for the organisation and investment risks are minimised and mitigated. Work with the COO and director colleagues to ensure that effective partnerships are developed and sustained with stakeholders to realise the ambition of the programme to create a world leading life sciences campus.

7. Managing all areas of responsibility, ensuring compliance with all applicable legal and regulatory requirements and industry best practice.

General

All staff must ensure that they familiarise themselves with and adhere to any ICR policies that are relevant to their work and that all personal and sensitive personal data is treated with the utmost confidentiality and in line with the General Data Protection Regulations.

To work in accordance with the ICR’s Values.

Operational Duties

As a senior member of the Corporate Leadership Team collectively be responsible for the delivery of ICR’s operational strategy, and providing leadership across the Corporate support functions to motivate and drive progress.

1. Lead the delivery of directorate and operational business plans to ensure services are delivered to time, budget and build quality performance, implementing the processes of continuous improvement. 2. Ensure effective systems are in place for monitoring performance against plans and budgets, ensuring remedial action is taken where necessary and the Chief Operating Officer informed of any significant changes. 3. Manage the estates, facilities management, health, safety, environment and quality and biological services unit budgets to ensure they are in balance at the end of the financial year and prepare budgets for future years. 4. Manage and support the development of new concepts, technologies, services, processes or products to address future requirements, ensuring effectiveness and efficiency and value for money remain of key importance.

To promote a safe, healthy and fair environment for people to work, where bullying and harassment will not be tolerated.

To take personal responsibility for promoting an inclusive working environment where diversity is valued and there is zero tolerance of any aspect of racism.

Comply with the ICR’s Standing Financial Instructions and through the Annual Statement of Risk Management and Internal Control provide adequate assurance on good governance, internal controls, the management of risk and achieving value for money across all areas of responsibility.

Any other duties that are consistent with the nature and grade of the post that may be required.

Person Specification

Memberships of

The ICR’s corporate leadership team, as strategic lead for Estates, Facilities, Biological Services, HSEQ and Business Continuity.

Education and Knowledge Educated to Degree Level or Equivalent (Essential)

The ICR’s Business Continuity Gold Team ensuring effective plans are in place across the organisation and in areas under own responsibility.

Full member of an appropriate professional body e.g. RICS,CIOB, BIFM (Essential)

The Institute Health, Safety and Environment Committee.

Evidence of Continuing Professional Development (Essential)

Chair the Business Continuity Annual Business Impact Analysis Review

An in-depth understanding of the environment in which the ICR operates. (Essential)

Chair the Sustainability Advisory Board

Postgraduate qualification in management i.e. MBA (Desirable)

Chair the London Cancer Hub Steering Group

Fellow of the relevant professional body (Desirable)

Chair the Planning and Infrastructure Sub-Committee

The Investments and Building Development Committee

Skills Skilled at both the strategic and operational levels relating to both the “big picture” and the detail. (Essential)

Chair the Strategic Space Management Committee

The London Cancer Hub Chief Executives Meetings

Excellent leadership and interpersonal skills (Essential)

Ability to build effective teams that deliver high standards, collaborative working and integrated solutions to complex and challenging problems (Essential)

Ability to contribute as a senior leader in the organisation to the corporate agenda and fulfilment of the ICR’s objectives. (Essential)

Good influencing skills, with the ability to communicate with impact and be able to convince through personal credibility (Essential)

Experience of leadership and influencing of others as a member of the Corporate Leadership Board. (Essential)

Ability to interpret and explain complex information with clarity and confidence supported by excellent listening and influencing skills. (Essential)

Highly developed oral, written, presentation and negotiation skills, with the ability to develop, communicate and gain ownership for a clear vision and direction (Essential)

Experience Experience of operating effectively as a senior manager or director in a field of at least one discipline within the functional areas of the Operations Director role (Essential)

Substantial experience in managing people, resources and budget, including financial recovery (Essential)

Extensive experience of developing, influencing and maintaining excellent customer relationships (Essential)

Extensive experience of project management (Essential)

Experience of producing and presenting information at Board level and providing information that is both comprehensive and comprehensible to a non-executive Board (Essential)

Appl icat ion Process

Benefits We offer a fantastic working environment, great opportunities for career development and the chance to make a real difference to defeat cancer. We aim to recruit and develop the best – the most outstanding scientists and clinicians, and the most talented professional and administrative staff.

Should you wish to apply for this position, please send a CV and covering statement outlining key matching experience and rationale for applying for the post.

The annual leave entitlement for full time employees is 28 days per annum on joining. This will increase by a further day after 2 years’ and 5 years' service.

Applications should be sent to our recruitment advisors, The Management Recruitment Group:

Staff membership to the Universities Superannuation Scheme (USS) is available. The USS is a defined benefit scheme and provides a highly competitive pension scheme with robust benefits. The rate of contributions is determined by USS and details of the costs and benefits of this scheme can be found on their website. If staff are transferring from the NHS, they can opt to remain members of the NHS Pension Scheme. We offer a range of family friendly benefits such as flexible working, a parents’ group, and a maternity mentoring scheme. Other great benefits include interest free loans for discounted season tickets for travel and bicycle purchases, access to the NHS discounts website, a free and confidential Employee Assistance Programme which offers a range of well-being, financial and legal advice services, two staff restaurants, and access to a gym and sporting facilities at our Sutton site.

Michael Hewlett M : 07972 579 938 E : michael.hewlett@mrgpeople.co.uk Ben Duffill M: 07976 125 010 E: ben.duffill@mrgpeople.co.uk

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