PROJECT MANAGER (ESTATES DEVELOPMENT)
Estates and Facilities Management, Specialist and Administrative (MSA) 4 Senior Project Manager (L5) / Faculty Team Leader (L5) N/A Office-based, with hybrid working
School/Department: Career Pathway: Level Posts responsible to: Posts responsible for: Post base:
Job purpose Responsible for providing support to Senior Project Managers/Faculty Team Leaders and the wider Estates Development function as an internal university project officer. Managing the overall process of project delivery of all building issues and projects of a portfolio of existing University buildings, new construction projects, statutory compliance issues, non-routine maintenance defects and concerns raised by occupants of the buildings. Ensuring compliance with established governance processes, and achieve optimum safety, time, cost and quality outcomes.
– c.- Staff and consultants within Estates projects/ development (to liaise in development of the capital programme); – Senior stakeholders within UoS including Professional Services and Senior staff of Faculties (to ensure collaborative working and service delivery). Key external relationships include: – Suppliers, contractors and consultants (providing a service to the University); – Partner organisations, such as Southampton University Hospital Trust (liaison on topics of common interest), Southampton City Council and appropriate development partners; – Local authority.
Collaboration – Engage and collaborate as necessary with facilities & maintenance, sustainability, space, safety and other teams through project design, delivery, handover and occupation. – Work collaboratively with the Space Management team during the establishment of client briefs and the preparation of option appraisals, budget costings, outline programmes and feasibility studies; Sustainability – Identify any energy saving or other environmental sustainability opportunities that may become evident during the course of projects. Any other duties as allocated by the line manager following consultation with the post holder. Internal and external relationships Key internal relationships include: – Project Sponsors and key Faculty/Professional Staff responsible for the programme of work – b.- Estates & Facilities staff (to give direction, guidance and instruction;
projects are delivered safely, within time constraints and to agreed quality and budget. Health, Safety and Compliance – Ensure that all statutory requirements are complied with. – Maintain an awareness and understanding of environmental, sustainability, health, safety and welfare standards and procedures and ensure that they are complied with through internal and external teams. – Develop and implement plans to address any health and safety issues that arise with a view to significantly improve the safety of all users of the University Estate. – Carry out regular site inspections with the Project Team ensuring site safety is prioritised along with workmanship, quality and adherence to programme; carry out pre-handover inspections; Finance and Governance – Administer project finances and comply with relevant financial procedures and regulations; provide documents as necessary for audit purposes. – Ensure that adequate records are maintained and that building safety files are updated on completed projects.
Key accountabilities Project Management – Provide high quality project management of building projects and project packages across a large and varied portfolio of new build, adaptation and refurbishment building projects. – Work closely with departments and Project Sponsors to support them through each of the project stages and in compliance with established governance and process arrangements. – Engage proactively with stakeholders throughout all project stages; provide an interface between departments and external project managers, design teams and contractors. – Ensure that a robust change management process is in place and is actively managed. Contractor Management & Procurement – Responsible for the appointment and management of external consultants, contractors and suppliers. – Undertake the appropriate procurement, generally through relevant frameworks or competitive tender and the preparation of relevant appointment documents. – Oversee and coordinate the work of external project/ consultant teams as necessary to ensure that
Special Requirements – Ability to travel to different premises including any University campus, as required.
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