Information provided to and sustainability matters addressed by the company’s administrative, management and super- visory bodies [GOV-2] The Management Board is briefed on a quarterly basis by the Sustainability Commit- tee – primarily through the Group Sustaina- bility department – on matters relating to the material IROs. This information is taken into account when further developing the FOCUSED[+] corporate strategy, in relevant transactions and in the risk management process. In doing so, the Management Board ensures that relevant IROs are taken into account in decision-making processes by monitoring the implementation of and progress towards the targets of the relevant actions and policies. IROs are assigned to the specialist departments, where they are developed operationally. Overarching tar- gets are broken down to individual targets in the specialist departments. The respective specialist departments are responsible for achieving the detailed targets and take them into consideration for important transactions and decisions. Potential actions are defined and assessed as part of the annual context analysis and the risk management process. Consideration is given to possible trade-offs arising from potential conflicts of interest with other areas of the business. This takes place in close collaboration between the Global Quality, Risk Management and Group Sustainability departments and, where appli- cable, the relevant specialist departments. Policies are adapted by the departments as required and approved by the Manage- ment Board. Corresponding actions that are implemented and prioritised on the basis of approval from the Management Board are developed from the Zumtobel Group’s material sustainability matters.
The department Group Sustainability
Group Sustainability is responsible for coordinating sustainability management and is headed by the Group Sustainability Director, who reports to the Chairman of the Zumtobel Group’s Management Board. The Group Sustainability department maintains an ongoing dialogue with the specialist departments. This organisational set-up ensures horizontal and vertical cross-divi- sional integration of sustainability manage- ment in the Zumtobel Group. It includes, in particular, relevant processes and controls for material impacts, risks and opportunities identified, which will be developed further in the coming years in the context of the non- financial statement. Contacts from the specialist departments maintain an ongoing dialogue with the Group Sustainability team with a view to implementing the sustainability targets and planned actions in the business units. The former are responsible for the material IROs and report to the Management Board members. This means that the sustainabi- lity performance of material impacts, risks and opportunities of the Zumtobel Group is managed by the Management Board. The results from the double materiality assessment were presented to both the Management Board and the Supervisory Board and were approved by both gover- ning bodies for the 2025/26 financial year. Responsibility for monitoring the process for the sustainability statement lies with the Supervisory Board.
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