SPONSORSHIP TERMS & CONDITIONS
The Sponsor agrees to these terms and conditions as an integral part of this sponsorship commitment. Please read carefully to avoid any misunderstandings.
1. Cash, checks, and credit cards (Visa, Master Card, and Discover only) are acceptable forms of payment in person or via telephone. Sponsorship benefits are conditional upon payment of sponsorship fee. If paying by check, please send sponsor payment to: Attention: Sponsorships Romeoville Recreation Center
900 W Romeo Rd., Romeoville, IL. 60446 Make payable to: Village of Romeoville
2. Cancellation and Refund Policy: Sponsorship cancellations must be submitted at least 30 business days prior to the event date(s) to qualify for a full refund. If the Village cancels an event, sponsors may choose to receive either a credit toward another Village event within the same calendar year or a refund.
3. All exclusive sponsorships are awarded on a first come, first serve basis.
4. The Village of Romeoville reserves the exclusive right to review, accept, or decline any sponsorship at our discretion.
5. The sponsor benefits listed in this document for each respective event constitute the entire package of benefits offered to sponsors. The Romeoville Recreation Department is under no obligation to provide additional benefits not mentioned in this document. 6. Deadline to receive all benefits is minimum of 4 weeks prior to the desired event date. The sponsor is not guaranteed placement in promotional materials, schedules, advertising, and public announcements - all logo and name placement depends upon the arrival of artwork and payment. Logos can be e-mailed to mserratore@romeoville.org. Logos will be accepted in pdf, eps, ai, and jpg formats, and both black/white and color versions are preferred.
7. Marketing tables must be staffed at all times during the event. Unstaffed tables will be removed.
8. Approval is required in advance if you plan to include display vehicles, vendors, or entertainment as part of your sponsorship marketing table.
9. Sponsors are prohibited from selling goods or services at any Village of Romeoville event.
10. Unless otherwise stated in writing by the Sponsor, the Sponsor permits the Romeoville Recreation Department to use the Sponsor’s name/logo in promotional materials, advertising, and public announcements relating to the sponsored event without copy approval. The Sponsor further represents and warrants that it has the right to grant this permission.
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