• To prepare tender/quotation documentation for the execution of works or the supply of goods or materials based upon a definite specification or on descriptions contained in a quantified specification - to include preliminaries, workmanship, health and safety and quality statements. • To be responsible for liaising and negotiating between the maintenance contractors and building users when defining and agreeing programmes for PPM activities and making decisions on the dates maintenance work will be undertaken. Communicating those dates agreed in a clear and suitable manner to all concerned. • To review performance of contractors against PPM plans and instruct the contractors accordingly. To make recommendations for improvements where appropriate. • To provide technical advice and guidance to the Estates clients and maintenance contractors. Management of reactive maintenance • To monitor the performance of the maintenance contractors against service level agreements. To identify areas of failure and implement action plans to resolve in a timely manner to the satisfaction of the client and the contractors. • To be responsible for ensuring that the maintenance contractors have suitable and sufficient spares management systems and that materials purchased for maintenance are providing value for money. • To be responsible for ensuring that suitable and sufficient callout and out of hours procedures are in place for all M&E maintenance contracts – both for existing and new installations. • To be responsible for ensuring that access to web based maintenance records is in place and remote access to the University BMS system is available for both University engineers and the maintenance contractors.
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