The role (continued)
Procurement: Develop and implement a procurement system, working closely with the Estates team to achieve value for money and adherence to the system; work with department heads to advise on complex procurement matters, including the standardisation of parts purchasing; develop mechanisms to monitor and continually improve the performance of suppliers; make recommendations for Estates contracts and ensure terms and conditions are completed and signed; attend meetings with internal and external stakeholders; help negotiate best price and terms with suppliers and contractors, using strong interpersonal skills; and maintain a central register of all Estates contracts. Security: Deliver the School’s security strategy to a quality and cost agreed with the Estates Director; ensure that School property is adequately secured to safeguard pupils, protect staff and assets, and prevent access from unwanted third parties.
Reporting: Establish clear targets, reporting and tracking of estates compliance and actions.
Create and maintain clear and accurate data to communicate compliance targets, status and actions at all times. Subject to level of report, provide sufficient detail to highlight the main challenges and risk based assessment of compliance. You will ensure that all records of statutory maintenance are kept and provide reports to the Estates Director and the Senior Management to demonstrate the current position in relation to Estates Compliance. Team relations: Follow up remedial actions arising from compliance with Estates colleagues, understanding the resources available to colleagues, reporting progress to the Estates Director while achieving consensus and maintaining excellent relations with all members of the Estates team at all times. Training: Where necessary ensuring that all members of the department gain the training required for the department and provide technical updates in relation to compliance; Cost and budget management: Ensuring that Estates Contracts and Compliance expenditure is kept within budget at all times; keeping the Estates Director and Finance Department informed in a timely manner of costs, invoices and accurate accruals and forecasts; and meeting the School’s tendering rules.
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Estates Contracts and Compliance Manager
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