a group may not sponsor speakers or activities in the name of the proposed organization. Any change or amendment affecting the nature or purpose of the organization as originally approved must also be approved by the Dean of Student Affairs, and an up-to-date copy of the constitution must be on file in the Office of the Dean of Student Affairs.
the activity. A request for outside speakers must be made, in writing, a minimum of seven days prior to the issuance of an invitation.
Meetings
Recognized student organizations are required to hold their meetings on campus, and the College facilities will be made available to them. Special permission must be obtained from the Dean of Student Affairs or his/her designee for off-campus meetings.
Club Advisors
All student organizations must have a qualified club sponsor/advisor approved by the Dean of Student Affairs and the President of the College. Any changes to sponsors or advisors must be coordinated through the same individuals. Each organization must also have at least one co-sponsor or alternate advisor, who will also be approved by the Dean of Student Affairs and the College President. Upon acceptance of the recommendations, the Dean of Student Affairs shall notify the sponsor/advisor. A faculty member who agrees to serve as a club sponsor/advisor accepts the responsibility for encouraging the organization in its purpose and activities, within the limits of college policy and the goals and objectives of the organization as set forth in the statement of purpose and constitution. No meeting is authorized or recognized unless attended by the sponsor/advisor or a substitute duly approved by the Dean of Student Affairs. The proceedings of meetings held with a substitute must be reviewed by the sponsor/advisor. Speakers, special programs, and activities, and program topics must have the formal approval of the club sponsor/advisor and the Dean of Student Affairs or his/her designees. Requests for activities, other than normal meetings must be made in writing at least seven days prior to
Tenure of Student Organizations
Any organization determined not to fulfill its approved purpose and goals is subject to probation, reorganization, or dissolution. The Dean of Student Affairs may request minutes of meetings, financial statements, and/or any other information he/she may deem appropriate in determining the tenure of a student organization.
Procedure for Approval of Fund-Raising and/or Solicitation of Funds
All fund-raising activities for student organiza- tions and clubs must be supervised by the faculty/staff sponsor(s). College fund-raising activities for student organizations and clubs must be approved by the Dean of Student Affairs. All student organizations must submit through their faculty/staff program sponsor to the Dean of Student Affairs a request for approval stating the purpose and type of fund- raising activity, whether it will take place on campus or off-campus, and the targeted group (e.g., community, business, student body, staff, and community agencies organization). The date the activity is planned should be specified and the request should be submitted at least one week prior to the activity. This request may be made through the use of a memorandum addressed through the faculty/staff sponsor to the Dean of Student
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2022-23 College Catalog and Student Handbook
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