On behalf of the Robotics Education & Competition Foundation and VEX Robotics, we’re so very glad that you are volunteering for the 2024 VEX Robotics World Championship! Our Ambassadors are an essential part of the overall VEX Robotics World Championship experience, as you represent your teams, organizations, and the REC Foundation.
Ambassador Roles VEX Robotics World Championship 2024 Sign Up Genius
Ambassador Handbook Site Ambassador Workroom D226
Contacts
Nancy McIntyre, Ambassador Director, 903-441-2134
Rachel Berkhouse, Parade of Nations, Call or text 469-332-7963
Deborah Cavalcante, Girl Powered Booth, Hall D, Next to Opportunity Division
Reagan Leatherman, VIP Check-in, Lobby D
Ryan Osweiler, Event Partner Luncheon, Room D163
Shelli Brasher and Meredith Hale RECF Booth Staff, Hall D, Next to Opportunity Division
Jason Strohl, Senior Communications Manager Interviews and or stories contact at: (215) 796-2661 or Jason_Strohl@recf.org
How to Sign up for Assignment
1. Visit Sign Up Genius link 2. Review the open assignments and times. Please pick the ones that do not conflict with competition schedules. 3. Click “sign-up” You will need to do this for each assignment. 4. Enter your name and phone number 5. Click “submit and sign-up” 6. Please be sure to check-in at the Ambassador room D226 at least 15 minutes before your scheduled assignment time.
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Ambassador Descriptions 2024
Ambassador Roles
● Division Ballot Check-in ● College and Partner Row ● Correspondence Team ● Event Partner Luncheon ● Girl Powered Dialog with Diana Segura
● Parade of Nations (practices, opening and closing ceremonies) ● Robotics Education & Competition Booth assistance (RECF Booth) ● Sponsor and Partner Row ● VIPTours ● VEX Robotics World Championship VIP Welcome Reception ● VEX Robotics World Championship VIP Finals Watch Reception (VRC) ● VEX Robotics World Championship VIP Lunch and Learn ● Welcome International Teams
Ambassador Roles Descriptions
Ballot Pick-up in Divisions Report to Nancy McIntyre, Ambassador Workroom D226 ● Check in with the Division Manager daily. Division Managers wear blue REC Foundation polos. ● Collect judge ballots from the Division Manager and place them in an envelope. ● Return envelope to REC Foundation staff in the Ambassador room D226.
College and Partner Row Report to Nancy McIntyre, Ambassador Workroom D226
Correspondence Team Report to Nancy McIntyre, Ambassador Workroom D226 ● Work with RECF staff to write thank you notes that will go to sponsors, guests and other VIP’s
Event Partner Luncheon Please check-in with Ryan Osweiler - Room D163 ● Assist with the check-in.
● Once this is completed, select a table to join. Introduce yourself and visit with the Event Partners. This is a great opportunity to spread yourselves out to different tables and meet new people.
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Ambassador Descriptions 2024
● Thank the Event Partners for providing teams with opportunities to compete. ● Ask them about things that make their events unique and what they take great pride in doing well at their event. ● Wear your Ambassador t-shirt and name tag ● Lunch is included
Girl Powered Dialog with Diana Segura Report to Deborah Cavalcante,Girl Powered Booth
● Be prepared to introduce yourself, your role on your team, and being a girl on your team. Offer suggestions on ways to encourage more girls to compete in robotics. Parade of Nations (practices, opening and closing ceremonies) Report to Rachel Berkhouse, Parade of Nations ● Ambassadors will need to be escorted past security by a staff member in order to get backstage. ● Please proceed to the Parade of Nations line in the A/B lobby at the appointment time for rehearsals and ceremonies. ● RECF production staff will come and escort you through security. ● Follow the path indicated in red on the image below to the Parade of Nations check-in table (marked with a red X). ● Staff will provide further information at the check-in table. ● 6 Ambassadors per ceremony ● Walking flags for any nation who may not show
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Ambassador Descriptions 2024
Robotics Education & Competition Booth assistance (RECF Booth) Report to Shelli Brasher and Meredith Hale ● Invite students to sign a thank you banner with names, team numbers, positive messages of thanks for Northrop Grumman’s support.
Sponsor and Partner Row Report to Nancy McIntyre, Ambassador Workroom D226 ● Scholarship Row visit
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Ambassador Descriptions 2024
VIPTours Please check-in with Reagan Leatherman, VIP Check In, Lobby D ● Please have an Ambassador t-shirt and name tag on. ● Before you give your first tour take a look at the maps and familiarize yourself with the venue by walking around. ● Report to the VIP Check-in in Lobby D. ● Introduce yourself and welcome your guests. ● Ask if there is anything in particular that they would like to see, or if they need to return by a certain time. If so, suggest setting a timer 5 minutes before the end to allow time to return to the VIP Check-in desk. ● Stop by pit areas; try to find teams actively engaged with their robot. You may choose to take your guests to your team pit. ● Share your experiences in the program, what you have learned, and what you want to do in the future. ● You may also want to take your guests to the competition fields in the division, the skills fields, the inspection area, pit areas and the exhibit areas. ● If you stop in a division to watch a match you will need to provide a brief overview of the game. ● You may sign up for more than one shirt as long as they do not overlap. VEX Robotics World Championship VIP Worlds Welcome Reception AT&T Discovery District; transportation for Adult and Ambassador from Lobby B ● Please have an Ambassador t-shirt and name tag on. ● Be prepared to introduce yourself and talk about your impact of the program on our and other students on your team. ● Shuttle service to the AT&T Discovery District begins at 6:45 PM in the Omni shuttle pick up and drop off outside of the Owners Box restaurant. ● Shuttle service back will be resume at 8:30 PM Worlds VEX Robotics World Championship Finals VIP Watch Reception (VRC) Report to Reagan Leatherman in Arena A301 ● Welcome guests as they enter the A 301. ● Visit with guests, share information about this year’s game, and how you became involved in robotics. At the end of the reception help usher these guests to their reserved seats in the Dome. ● You will be guiding our VIP guests to the various finals matches in divisions. ● Share information about the game play with the VIPs to help them understand thegame.
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Ambassador Descriptions 2024
VEX Robotics World Championship VIP Lunch and Learn Report to Reagan Leatherman, Texas Spice; Omni Hotel Lobby ● Please have an Ambassador t-shirt and name tag on. ● Welcome guests to the Texas Spice restaurant located in the Omni Hotel report to Reagan Leatherman ● Introduce yourself, your team role. ● Provide a tour of the pit area and view matches. Explain the game in the divisions. ● Be prepared to speak on the impact that the program had on your and what you plan to study of the career that you plan to pursue. ● Return all guests to the VIP area. Welcome International Teams Report to Nancy McIntyre, Ambassador Workroom D226 ● This assignment takes place on the initial day of the competition. ● You can work in teams of 2. ● Review the division and team lists to locate international team pits. ● Introduce yourself and share where you are from. ● Welcome the international team and ask about their members and how they earned their spot at the event. ● Use Google translate to assist with words and phrases in multiple languages. ● Let them know they can get questions answered at the Pit Admin desk. ● If they have any unique stories, share them with the RECF, contact Jason Strohl, jason_strohl@recf.org or (215) 796-266. ● Once you complete visiting the teams return to the Ambassador Work Room. ● This assignment typically takes place on the first day of the competition.
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Ambassador Descriptions 2024
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