SECTION 3: EMPLOYEE RELATIONS
Annual Employee Health Requirements You may be required to complete certain health screenings and testing, annually, related to your job, in compliance with federal and state guidelines. Health files are maintained in the Human Resources Department, separate from your regular personnel file. Bulletin Boards Bulletin and communication boards are located throughout the VOP departments and on the Intranet. These bulletin boards are intended to communicate information relating to special announcements, employment laws, job postings and other official business. You are responsible for reading the notices on the bulletin boards and will be held responsible for the observance of all rules and regulations posted. These bulletin boards are for VOP use and employees are not permitted to post personal notices that violate the Solicitation and Distribution of Literature section of this Handbook. Personnel Files Current employees may request access to their personnel files in the presence of a Human Resources representative. Appropriate notice (24-hrs) should be given to the Human Resources Department to schedule a file review during regular business hours. If an employee disagrees with material contained in their file, the material may not be removed from the file, but the employee may submit a request for correction of information. The Human Resources Department shall be solely responsible for determining whether information challenged as inaccurate is correct. In accordance with General Statute 160A-168, any person may have access to employee information that is identified as “public record”. Refer to the External Communications Policy for additional details. Personal Appearance All employees are expected to be neat, clean and appropriately dressed according to the following guidelines: • Identification badges should be worn at all times during the work shift by Public Safety. • All clothes should be clean and of proper fit. If uniforms are required, they must be of the established color and style specified for the department. • Hair must be secured so that it does not interfere with job performance or pose a safety threat. • Any tattoo, body piercing, etc., that is visible and found to be offensive by Village standards, as determined by the respective department head, must be completely covered at all times. • Athletic shoes may be worn in certain departments if approved by the department director, provided they are clean, in good condition and do not pose a safety threat. • Safety toed shoes and boots may be required in specific departments. • Business casual dress code will be appropriate for departments with no specific uniform requirements. The VOP reserves the right to use its discretion to determine what constitutes appropriate dress. Your supervisor will advise you of the appropriate dress or uniform for your position as well as items of
Village of Pinehurst Employee Handbook – Updated January 2025
19|Page
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