HOW DO I KNOW THIS IS SAFE?
facturers have great inspection logs and other resources available online; these can also be useful for staff to use and refer to in the field. Inspection records: Any inspection performed, whether daily, periodic, or professional, should be kept and maintained for as long as required by your manufacturer or local jurisdiction. When in doubt, just keep it in a file. Equipment inventory and logs: Every operation should have a record of every piece of equipment to track its use as well as when it was inspected, who inspected it, and pass/fail criteria. Digital gear management systems can help ease this task, but will still require considerable time and management. Do it anyway. Next Steps There’s always room to improve. As you consider what we’ve covered here and contemplate changes to the way you manage your organization, here are two final things to consider:
Are my systems or procedures easy for staff to use and manage? A system, form, or tool that’s difficult to use makes it more likely that staff will skip it or take shortcuts rather than complet - ing the task, especially regarding equip - ment inspection and inventory manage - ment. Make it as easy as possible for staff to complete these things without sacrificing thoroughness. Ensure staff understand the importance of doing it right—and the potential consequences of doing it wrong. Have I had someone else assess and review this? It’s hard to honestly assess our own operations and procedures— we often get tunnel vision or overlook shortcomings. Consider having some - one else take a look to see what you might have missed. This could be as simple as having an industry colleague do an informal peer review, or contract - ing a vendor to do an assessment of your inspection program, documents, or entire operation. It’ll take some time and maybe some money, but it’s worth doing to ensure that you’re running the safest operation you can.
records or certificates of completion from any trainings staff have done. A good course operations manual should include different staff roles and affiliat - ed qualifications, required training, and responsibilities. “Context is just as important as con - tent,” says ACCT operation reviewer Korey Hampton. “If your intention as an operator is to document existing knowledge of your staff, or meet a specific jurisdictional requirement, that may influence or change how you select a training or trainer—you may need it to be documented a certain way.” Protocols and procedures: Manuals and local procedural documents should also include information on when and how inspections are to be performed. It’s common, and a great idea, to include primary source information, notices, and any other resources from the course manufacturer or component manufacturers. Many equipment manu -
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