VETgirl December 2024 BEAT e-Magazine

QUARTERLY BEAT / DECEMBER 2024

This simple step will save you a ton of time when searching for specific documents and emails. And speaking of emails, don’t forget about Inbox overload. Create the same type of folder structure for filing emails to make it easy for a quick search. I also have color codes that I use so I can keep track of which ones I need to revisit.

HOW TO COORDINATE CHAOS TO BECOME AN ORGANIZATIONAL MASTER

MIKKI DENARIS VETgirl Support Coordinator

PRIORITIZE YOUR TASKS To stay on top of your game (especially if you’re supporting executives and/or managing others) it’s crucial to prioritize your tasks. Take 5 minutes at the end of your workday to identify the most important, time-sensitive tasks for the next day. If it seems like there are too many, break them down into smaller, more manageable tasks. ORGANIZE Create distinct folders for different projects or clients and ensure everything is appropriately labeled. Personally, I prefer to create a hierarchy of folders, subfolders, (and even more subfolders - I LOVE folders!) based on the context. For instance, instead of filing all invoice-related files into one folder, I prefer to categorize them further (by name, year, etc.). By implementing these strategies, you can effectively manage your digital assets and streamline your workflow.

In this VETgirl online veterinary continuing education blog , our VETgirl Support Coordinator Mikki Denaris provides some tips on how to stay organized and maintain productivity (and peace of mind) while managing multiple priorities.

Do you ever have those days when you just feel like you can’t get out of your own way? Like you’re swimming in chaos, desperately treading water? Whether you work remotely or on- site sometimes staying on top of constantly changing priorities can present its challenges; but with a few simple techniques you can get (and stay) organized and improve your workflow – and it’s easier than you think! I remember during one of my initial interviews with VETgirl, one of the questions I was asked was, “When you’re juggling multiple priorities, how do you stay organized?” and my answer was simply, “I just do.” Straightforward and accurate. Because I had never really thought about how I did it, I just did it. But then I really started to be conscious of what I was doing to keep everything on track and came up with these tips that can hopefully help you as well, whether you’re working in a busy clinic setting, remotely, or in an office.

CREATE YOUR PERFECT SPACE First thing you need to do is make sure you have a dedicated workspace that suits your needs. Cozy corner in your living room? Fancy home office? Designated “chaos corner” where you can pile up all your random stuff? Wherever it is, make it your productivity sanctuary. Try to keep it equipped with everything you need to get you through the day. This is super important!

And once you’re done checking email for the day, avoid refreshing your inbox and getting distracted by every new message that pops up (this was the most challenging for me). UTILIZE TECHNOLOGY We live in a digital era – take advantage of technology to streamline your work life. Use project management tools like Monday or Asana to keep track of your projects and collaborate with your team. Sites like Doodle can assist with scheduling nightmares, and apps like Microsoft Teams, Google Meet and Slack are great for quick communication with your team.

MINIMIZE DISTRACTIONS There will always be distractions. If you’re in an office, the phones are ringing, your coworker stops by to talk about yesterday’s game, or there’s a potluck in the breakroom. Working remotely? Hello, kids and/or fur-kids and home deliveries! Set boundaries and try to create a distraction-free zone during working hours. Communicate your availability to others to lessen the interruptions.

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