The Role
Responsibilities •
Job title
Director of Capital Projects
Department
Estates Services : Operations team The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ
• As a member of the department’s senior management team, contribute to strategy and effectively manage work and resources • Lead and manage the team in dealing with employee matters, working in conjunction with the Business Manager • Set an example to other staff members and hold the team to account when necessary • Be prepared to be held to account for the performance of the team as necessary • Contribute to and participate in the development and promotion of the ‘One Estates Services vision’, aims and strategic objectives • Provide the Director of Estates and the Senior Management Team (SMT) with practical advice and information on capital projects issues and any associated risks which flow from the consideration of strategic options • Provide advice and support to Estates Services’ governance structures, as required, including Building and Estates Sub-committee (BESC), Planning and Resource Allocation Committee (PRAC) etc. Provide and brief on policies, procedures and operational papers for University committees advising on Estates operations • Establish a clear process to benchmark performance of capital projects so that a basis is developed for measuring identified improvements in performance and associated productivity • Lead, manage and influence people through motivation, agreeing training and development and effective communication • Ensure that all Legislative requirements placed upon the University in the area of responsibility are adhered to and recorded • Interact and negotiate with staff and academics at all levels within the University as well as with external authorities, strategic partners, organisations, consultants, suppliers and contractors • Deliver all projects and services in line with the Estates Services guidance, standards and philosophy documents. • Develop and support the University construction frameworks for the delivery of capital projects.
Develop, implement and manage a Programme Management Office (PMO) and ensure that appropriate governance and assurance is in place • Develop and implement the strategic management and coordination of major programmes and project activities across the University estate • Lead the projects team to ensure that it provides high quality design and specification, value for money and a responsive service within agreed programmes and budgets, using effective and efficient programme and project management processes • Effective management of complex funding, legal agreements, designs, specifications, programmes, statutory obligations, service level agreements and construction contracts • Translate complex technical language into communications for stakeholders and influence critical institutional decisions on procurement, design, delivery and risk. Produce regular progress dashboards in a clear and concise format. • Determine, agree and deliver high quality and complex service standards for internal and external customers through collaboration and agreement • Take a strategic approach to exploring needs and adapting the service as appropriate • Be accountable for programming and allocating resources for all capital projects • Forecast future workload to ensure sufficient staff resources are allocated to design and manage projects • Provide professional guidance and support to the Academic Divisions in connection with the development of capital projects in support of academic strategic plans • Ensure all projects, or parts of projects, commence with adequate funding in place for the scope of work required • Closely monitor the progress of all capital projects to ensure that appropriate action can be instigated should any adverse deviation to programme or cost arise • Lead, motivate and develop a team of professional staff
Location
Hours Full Time Contract type Permanent Reporting to
Director of Estates
The Director of Capital Projects is a member of the Estates Services Senior Management Team and will play an active role in the determination and delivery of strategy and associated business plans. The post holder is responsible for the day to day leadership and management of the Capital Projects team including the Head of Capital Projects, Programme Managers and external consultants ensuring high performance and confident & consistent delivery of services. The post holder will provide the leadership and management for the capital programme of circa £160m annually (total programme is up to £1.0 billion) including many large scale and high profile projects emanating from the University’s estate strategy across the estate. This role also supports the Director of Estates and contributes to the senior management team (SMT) and the corporate management of the Department. The Estates Services Capital Projects Team needs to be responsive, agile and be able to deliver projects on time and on budget. The post holder will have the responsibility and authority with regard to implementing project procedures, liaising closely with the Director of Estates, Finance, the Director of Asset & Space Management and the Director of Operations. The post holder will manage the projects team providing guidance on strategy, team objectives, governance and resource management. This is a strategic role that will develop complex processes and manage complex systems and relationships.
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