Head of Buildings and Capital Projects Candidate Information Pack
Executive Summary Churchill College is seeking to recruit a Head of Buildings and Capital Projects who will lead on planned and preventative maintenance projects and support the Estate and Operations Director on the delivery of capital projects. This is an exciting time to join the College as we have bold investment plans for the estate. The Head of Buildings and Capital Projects will play a key role in the delivery of a major redevelopment of the north of the site, along the Churchill road, as well as leading on all planned and reactive maintenance programmes. We are seeking an individual who has excellent stakeholder and communication skills, with experience in estate planning, strategic maintenance programmes, minor works projects and compliance projects. The role would suit building surveyors and/or project management professionals, seeking an opportunity to move into a leadership role across a diverse and unique property portfolio.
485 Undergraduate students
About Churchill College is one of the thirty-one Colleges of the University of Cambridge. It was founded in 1960 as a national and Commonwealth memorial to Sir Winston Churchill. Situated just outside the city centre on a superb circa 50-acre site, it is an academic community of around 500 undergraduates, 400 postgraduates, 150 Fellows, 100 By-Fellows and 160 non-academic staff. This community extends to more than 10,000 alumni worldwide. The College was created to confront, through technology, the challenges facing Britain and the world. Today this vision is more relevant than ever. In the arts and humanities, as well as in science and technology, our students will become the researchers and policy-makers of the future, urgently responding – dynamically, logically, and creatively – to great international questions such as social justice, climate change, and global health. In common with all Cambridge colleges, Churchill’s key mission and purpose is academic. Its fulfilment of this is heavily facilitated by its commercial operations. The College runs a separate highly successful conference and hospitality business in the main College buildings, which includes day meetings during University term and many residential conferences at other times. The College’s commercial income exceeds £2 million per annum. Our attitude is forward-looking, outward-reaching, and can-do. Our focus is on excellence and ensuring that all our students feel welcomed and supported as they aspire to it.
390 Postgraduate students
800+ Trees on site
45+ Acres on site
250 Different orchids growing in our whitehouse
32 Nobel prize winners
About the Estate With a circa 50-acre campus – the largest college site in Cambridge – Churchill is set on the edge of the bustling city centre, close to a number of University departments and amenities. Our campus is served by a huge variety of self-contained facilities and services, and is home to an active community of students and academics. The Churchill Archives Centre and the Møller Institute are also located within the grounds. Accommodation includes around 65 flats, 333 standard rooms, 286 ensuite rooms and 12 Postgraduate student hostels (including some offsite) as well as central communal and office spaces, a Library, meeting rooms, formal reception rooms, a recital room, a theatre and extensive sports and recreational facilities, including pitches, indoor and outdoor courts, exercise studio, gym and rehearsal rooms. The Dining Hall has a capacity of over 400, and the Buttery, which is centrally located off the main concourse, provides a social space day and night for the whole community. As well as the striking brutalist architecture, the College stands out as both an entirely open site and one containing almost all of the College’s accommodation.
Sustainability The College is proud of its record on sustainability and is focused on delivering its ambitious sustainability strategy. We have held a Platinum “Green Impact” award for six years.(Green Impact is Cambridge University’s environmental accreditation scheme, which supports and encourages departments and colleges across the University in reducing their environmental impacts.) The College is currently undertaking an exciting programme of sustainability development, including renovations of the graduate houses, the installation of an extensive solar array across the site, and plans for ground source heating, which will eliminate the College’s natural gas usage entirely by 2030.
Job Description Job title
How many people does the role manage? 14 Staff
Head of Buildings and Capital Projects
Reports to
Estates and Operations Director
Resources managed Day to day oversight of the maintenance department budget (£800k) and capital expenditure project budgets (up to £3m) to support the Estates and Operations Director with wider budget management.
Role purpose Responsible to the Estates and Operations Director for the day to day management of planned and reactive maintenance work and building projects including programme and budgetary supervision. Line manages the maintenance staff in the Maintenance Department and supervises a range of external contractors.
Main duties and responsibilities
1 Reactive and Emergency Maintenance (15%) • Working with the Deputy Head of Buildings, responsible to the Estates and Operations Director for the oversight and delivery of a reactive and routine maintenance service for the fabric and equipment of the College and its associated buildings in and around Cambridge. The maintenance of services includes but is not limited to boiler plan and heating installations, electrical installations and fittings, plumbing/ heating and sanitary fittings and general repairs. • Evaluate and assess the effectiveness (including cost) of the delivery of routine maintenance, providing data to the Estates and Operations Director as required. • Organise and manage the delivery of an out-of-hours emergency maintenance support to meet College requirements, ensuring adequate cover is maintained and the requirement is fairly distributed amongst the team. Participate personally in the out-of-hours rota as required. 3 Planned Preventative Maintenance (15%) • Responsible for the planning and supervision of a Planned Preventative Maintenance (PPM) programme working closely with the Deputy Head of Buildings. • Evaluate and asses the effectiveness (including cost) of the PPM programme, providing data to the Estates and Operations Director as required. 4 People management (15%) • Line manage the maintenance team and supervise and oversee the work of external contractors. 5 Project Management (25%) • Responsible to the Estates and Operations Director for the delivery of capital expenditure projects ensuring these are delivered to time and budget.
Head of Buildings and Capitl Projects FTE = 1
Deputy Head of Buildings FTE = 1
2 x Carpenter 2 x General Maintenance 2 x Plumbers FTE = 1.8
2 x Electrician 2 x Decotrator
1 x Apprentice Plumber 1 x Apprentice Electrician
Supervisory - Allocate tasks, check the quality/ quantity of the work and provide informal feedback on the standard of the work. Introduce team members to new processes and procedures. Required
How many people does the role supervise? 10+ Contractors
Line management – Undertake formal staff review and development processes, manage staff welfare issues, identify training and development needs of an individual or team, undertake formal performance management for individuals as required. Required
• Identify and plan these projects in conjunction with the Estates and Operations Director within the wider Operational Strategic Plan. Support the Estates and Operations Director on larger projects. 6 Procurement (10%) • Source and engage suitable sub-contractors up to delegated authority limits, in line with the College Procurement Guidelines. • Responsible for cost-effective purchasing including obtaining quotations for materials and services, ordering materials and services and querying invoices. 7 Budget Management (10%) • Within delegated authority manage the budget for maintenance, including staff costs and projects. • Provide information to the Estates and Operations Director to assist with the preparation of budgets and with long term financial planning and capital expenditure projects. 8 Health and Safety (10%) • Working closely with the Head of Safety, ensure the College’s estate is maintained in compliance with health and safety regulations and best practise.
• Ensure the activities of the Maintenance Department and of contractors are compliant with health and safety legislation and College policy, seeking advice from the Head of Safety where appropriate. • Maintain COSHH and risk assessments register, statutory inspections, drawings, and certification and other relevant compliance documentation, with guidance and input from the Head of Safety.
9 Any other duties that may from time to time be required .
Working Conditions Office based, but will also be expected to visit sites / locations which present a risk to the individuals’ safety. Follows documented processes to reduce risks to self or others. Physical Requirements Short periods of physically strenuous activity where there is no method, tool or adjustment that would reduce the frequency, or duration of the task (lifting, carrying, working in constrained spaces) Sensory Requirements Uses tools/ equipment requiring the use of dexterity and/ or precision in order to complete a specific task
Person Specification
Essential or Desirable
Criteria
Description
Experience in construction or project management Experience of supervising contractors and managing best practise procurement processes Experience managing a team, preferably of more than ten directly employed staff
E
Experience
E
E/D
Ability to use own initiative
Skills
E
Strong written and verbal communication skills
E
Good IT skills
E
Excellent budget management skills
E
Strong project management skills
E
HNC/HND in a building discipline (or higher).
Qualifications
E
Relevant health and safety qualification (IOSH, NEBOSH) Undergraduate degree in a construction or building related field. Chartership in relevant profession (MRICS, MCIOB, MCIBSE, ARB, etc.) Building Conservation training or qualifications accredited or provided by Historic England, RICS, SPAB, C20 Society or RIBA
E
The College expects that you will: • Treat all members of the College and the Collegiate University community (including all staff, partners, students and visitors) with respect, courtesy and consideration at all times. • Behave professionally to, and expect professional behaviour from others in the community (including all staff, partners, students and visitors). • Take care of their own health and safety, not Additional requirements: • Out of hours working is a usual feature of this role. The post holder may also need to attend to site in an emergency or as part of the on call rota.
D
D
D
Recognised Project Management qualification, e.g. Prince 2
D
compromise the health and safety of others, and comply with College and departmental safety requirements.
Benefits The College provides a generous defined contribution pension scheme, with maximum employer contributions of 14%, as well as an annual leave package of 33.5 days (including public holidays).
In addition, there are a range of other non-contractual benefits, including:
A healthcare cash-plan, which includes cover for dental and optical treatment and access to wellbeing services
A meal on duty
Free parking
Social and sporting facilities, including free use of the College gym
Further information on our benefits can be found here: https://www.chu.cam.ac.uk/staff-benefits/
Equality, Diversity & Inclusion: Churchill College values diversity, is committed to equality of opportunity and welcomes applications from groups that may be under represented within the College community. The College is committed to ensuring fair treatment for disabled applicants throughout the recruitment process. We will make adjustments to enable applicants to compete to the best of their ability wherever it is reasonable to do so and, if successful, to assist them during their employment. We encourage you to declare any disability that you may have, and any reasonable adjustments that you may require by emailing charley.mccarthy@ mrgglobal.com to enable us to accommodate your needs throughout the process as required.
How to apply
We are being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG).
To arrange a briefing discussion please contact our advisors:
Nicholas Coppard nicholas.coppard@mrgglobal.com 07896 079 495 Charley McCarthy charley.mccarthy@mrgglobal.com 07355 093 390
Applications should consist of a CV and supporting statement and should be sent to both: nicholas.coppard@mrgglobal.com & charley.mccarthy@ mrgglobal.com
The closing date for this role is Sunday 15th October 2023 . Following the closing date, applications will be reviewed, and candidates updated.
Preliminary Interviews with MRG (via MS Teams) W/C 16th October 2023 Final Interviews (in person) W/C 30th October or W/C 6th November 2023
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