Paid parental leave may be used in conjunction with a variety of paid leave types such as sick leave, annual leave, and compensatory time not to exceed the 12-week Family and Medical Leave (FMLA) maximum. If a university holiday occurs during a week of paid parental leave, no additional pay or time off will be provided for the University holiday. For example, if a week of paid parental leave occurs during the week of Memorial Day, the employee is not also entitled to holiday pay or a day off at another time. Parental leave should not be used during whole holiday weeks such as Spring Break and the two-week Christmas holiday break. Notice and Application for Leave If the need for paid parental leave is foreseeable, an eligible employee should make application at least thirty (30) days prior to the anticipated qualifying event. However, if the need for paid parental leave is unforeseeable, an eligible employee should provide as much notice as possible. Following proper notice to the supervisor, an eligible employee who plans to use paid parental leave should complete a Request for Paid Parental Leave form (*form in development) . The request will be routed to Human Resources who will, in turn, provide instructions for the next steps to include Family and Medical Leave (FMLA) request forms to be completed by a medical provider . Required Documentation Eligible employees who make application for paid parental leave will be required to provide the following documentation: • Completed Request for Paid Parental Leave form (*form in development) ; • Family and Medical Leave (FMLA) certification completed by medical provider – employee must contact HR to begin this certification process; • Medical documentation for childbirth – o Birth certificate that lists the eligible employee as a parent; o Must be provided to Human Resources within three (3) days of receipt. • Documentation for Adoption or Foster Care – o Legal documentation must provide the date of the adoption and/or placement of a child for adoption or foster care with the eligible employee; o Must be provided to Human Resources within three (3) business days of receipt.
Approved by the Board of Trustees, 09/08/2023
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