They will need to know where to meet the FRS (at the main gate or car park?) and they will need to be identified by the FRS, this could be by the person wearing a high visible jacket or armband with specific lettering displayed (such as 'Response Team'). The person would also need to inform the Fire and Rescue Service if anyone was missing and where they were last seen. Provision of Information on the Incident The information on the incident that may be passed onto the Fire and Rescue Service could include: • The type of emergency
• The location of the fire or incident • Contents of a particular building • Any hazardous materials that are stored • Hazardous work processes • Any unusual activities such as building works or temporary structures • Missing persons
All sources of information should be easily retrieved. Maps, sketches, alarm identification may also be required and should be made available. In addition, arrangements should be in place to: • Advise any neighbours of the incident, together with action that might need to be taken (this may be addressed, on arrival, by the Fire and Rescue Service). • Give information to the media. The media can be of great value, for example by assisting in passing information to the public via radio or TV, with regards action to be taken in the event of a large-scale incident. Multi-occupied premises The plan will also need to consider other parties if the premises are multi-occupied. Shared premises will usually consist of more than one 'responsible person'. The fire emergency plan should be consulted and comply with other occupiers to ensure that they will be safe in the event of a fire. The action of the plan must have good cooperation with other occupiers and be understood by all. Will they have the same assembly points or different ones? Who will liaise with who? In addition, who will be in charge overall? These are some of the factors that may need to be discussed. Again, detailed arrangement may be found in national or international codes, standards, or guidelines. In England and Wales for example , the Regulatory Reform (Fire Safety) Order 2005 sets out requirements for those in multiple-occupied premises. It states: 22 (1 ). “Where two or more responsible persons share, or have duties in respect of, premises (whether on a temporary or a permanent basis) each such person must : • Cooperate with the other responsible person concerned so far as is necessary to enable them to comply with the requirements and prohibitions imposed on them by or under this Order.
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