PRINCIPAL ACCOUNTABILITIES
• To oversee all property title enquiries (Diocesan and Parish) including release of restrictive covenants and overage agreements and delegate or respond as necessary. • To oversee the provision of the office accommodation in Church House Oxford and for the bishop’s and archdeacons’ Area Offices. Manage the budget for maintenance and refurbishment of offices and for office furniture. • To advise the Glebe and Buildings Committees in making policies and decisions, exercising sensitive control and balancing financial and pastoral needs. To record and effectively communicate decisions and policies made by these committees, and in addition overseeing the preparation of agendas and supporting papers and minutes. • To attend and advise the “Titles meeting” for placement of curates on all housing matters. • To hold Property Review meetings with each of the four Archdeaconry teams to review local property issues.
• To oversee and co-ordinate the delivery of the Board’s property portfolio, ensuring compliance with obligations set out under Ecclesiastical Measures and other legislation and to achieve the net zero programme. • To manage and oversee Property Department’s capital and revenue budgets, including income generating areas of work [fee and rental income]. • To provide visible leadership by participating fully as a member of the Heads of Department and Senior Management Groups and motivate direct reports and others in the department ensuring that delegated responsibilities are achieved, collaborative working encouraged and effective communication maintained, • To oversee where appropriate support for parishes, directly or through Diocesan Trustees (Oxford) Limited AKA “DTOL” and the Diocesan Development Fund. • To undertake wider agreed tasks that support the work of the Diocese and especially the Property Department and their own professional development.
2. To manage and oversee Property Department budgets, including income generating areas of work [fee and rental income].
DUTIES AND RESPONSIBILITIES
• To oversee Glebe Agents, planning consultants and other professional advisers in order to maximise the total return of property investments, by ensuring that all glebe and housing disposals, acquisitions, tenancies and modifications will produce optimum long-term value. • To oversee the “development team” responsible for generating income, for example by provision of architectural and surveying services in respect of schools’ projects • In consultation with the Finance Department, to draw up the department’s annual revenue and capital budgets, and to be responsible for setting systems for monitoring expenditure and income. • To oversee the review of the valuation of the Board’s property assets for the purpose of completing the annual Financial Statements. Commissioning independent valuations and undertaking an annual impairment review. Assisting the Board’s Auditors on all property matters with their annual review. 3. To provide visible leadership by participating fully as a member of the Heads of Department and Senior Management Groups and motivate direct reports and others in the department ensuring that delegated responsibilities are achieved, collaborative working encouraged and effective communication maintained, • To be responsible for the recruitment, management and motivation of all staff in the Property department, providing opportunities for development • To deliver effectively the performance management of staff by jointly setting SMART objectives, providing regular supervision, giving regular constructive feedback and undertaking annual staff reviews • To monitor performance within the department and across major projects ensuring that deadlines and best practice approaches are met. • To support the work of line reports including covering for colleagues during absences and periods of high demand • To ensure that staff of the department develop and maintain healthy professional relationships amongst themselves, with colleagues in Church House and parishes across the diocese thus contributing effectively to a thriving inclusive culture of cross-organisational collaboration
1. To oversee and co-ordinate the delivery of the Board’s property portfolio, ensuring compliance with obligations set out under Ecclesiastical Measures and other legislation and to achieve the net zero programme. • To devise, promote and implement a strategic and cost-effective investment, maintenance/repair and disposal policy for all property under the Board’s care in conjunction with the Diocesan Secretary for approval by the relevant Diocesan Committee. • To lead, drive, coordinate and keep under regular review our programme to achieve net carbon zero across our portfolio of vicarages and DBF corporate property • To ensure the inspection, on a regular basis, of all the Board’s properties and, working with and through the Diocesan Surveyors set out specifications, authorise tenders and oversee the work carried out in accordance with agreed procedures. • To recommend and oversee the purchase, sale, and replacement of property including the preparation of design briefs for architects and supervision of new build projects. • To oversee the tendering processes for the selection and appointment of professional consultants such as architects, surveyors, engineers, planners and the like, in order to enable the implementation of schemes and policies and to subsequently co-ordinate and assess their work. • To liaise and negotiate with bishops, archdeacons, other departments, the Church Commissioners, legal advisors, contractors and other bodies involved with the management of the property. • To instruct Legal Advisers and Managing Agents, to satisfactorily resolve property-related issues and negotiate premiums and claims with Insurers and Loss Adjustors. • To review the Board’s Insurance requirements on all property, and in conjunction with the Finance Director all other insurance matters, including holding an annual review meeting with our Insurers and processing all invoices.
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