BOXER IS COMMITTED TO A SUSTAINABLE FUTURE AND TO IMPROVING THE SOCIAL, ECONOMIC AND ENVIRONMENTAL WELLBEING OF THE COMMUNITIES IN WHICH WE DO BUSINESS. SUPPLIERS INFORMATION TOOLKIT FOR SMALL
Table Of Contents
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SUPPORTING ETHICAL AND SUSTAINABLE SOURCING
04 05 06 07 08 10 11 13
OUR AIM & WHAT WE DO
OUR MISSION
BUSINESS PLAN CHECKLIST
STEPS TO GET RETAIL READY
BECOMING A SUPPLIER
ONCE ACCEPTED
WHAT ESD BUSINESSES QUALIFY FOR
FREQUENTLY ASKED QUESTIONS
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RESOURCE DIRECTORY
INFORMATION TOOLKIT FOR SMALL SUPPLIERS
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SUPPORTING ETHICAL & SUSTAINABLE SOURCING We are committed to associating ourselves with suppliers of products that are grown, sourced and produced responsibly and sustainably
INFORMATION TOOLKIT FOR SMALL SUPPLIERS OUR AIM
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To increase local procurement by assisting small suppliers into the Boxer Supply Chain. To improve and develop great quality and range of products at competitive prices. To provide small producers with a platform to increase access to national markets
WHAT WE DO Boxer’s Enterprise and Supplier Development Programme (ESDP) assists selected diverse and ethical small businesses to enter the retail market by putting their products in front of our customers. The Boxer ESDP provides a platform for small businesses to become successful and sustainable suppliers to the retail sector. We help our customers lead healthy and sustainable lives by providing them with access to affordable, safe and sustainable products, and information with which to make Informed choices about what they eat and how they live.
INFORMATION TOOLKIT FOR SMALL SUPPLIERS OUR MISSION
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Empower and build entrepreneurs and small suppliers by providing mentorship and business development support. Develop strategies and programmes with the aim to increase productivity and delivery of SME’s within the Boxer Supply Chain
Promote and facilitate all aspects of Small Supplier Development within Boxer.
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BUSINESS PLAN CHECKLIST 1. Copy of company registration certificate - You must have a registered company to do business with Boxer. 2. Business proposal (Your product or service offering) - Share a short introduction of the company and/or brand. - Explain your current distribution model and confirm whether you are able to deliver to stores locally or nationally through our Distribution Centres. - Confirm your total production volume, i.e. production capacity amounts and volumes. - Provide your product catalogue with product images and pricing inclusive of VAT per unit. 3. VAT registration number and copy of tax clearance certificate - Provide your VAT registration number (if applicable). - Provide a copy of valid tax clearance certificate (renewed annually). - Provide a copy of SARS import and export licence (if applicable). 4. Annual financial statements - Provide your management accounts (requested annually).
INFORMATION TOOLKIT FOR SMALL SUPPLIERS STEPS TO GET RETAIL READY Do I have a registered business?
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Have a registered business The first step in joining the Boxer ESD programme is to ensure that you have a registered business that is in operation .
Develop your product The second step is to develop an understanding of the category that your product falls into, as well as Boxer’s merchandising strategy.
Corporate procurement This comprises fixtures and fittings for stores, distribution centres and offices, consumables, and service contracts.
Bookkeeping and cash - flow management
Food and safety audit requirements
Traceability Ensure that all ingredients and raw materials used in manufacturing your products have full traceability with regard to source, quality and shelf life, and are included in the ingredients statement
If your product is selected for potential listing by the relevant Boxer category buyer, your facility will be required to meet the minimum food safety standards and undergo a food safety audit.
Determine how much capital, cash flow, time and resources you will need to successfully manage and operate your business
Packaging and labelling legislation Before giving the green light for a supplier’s product to be made available on Boxer shelves, the supplier must adhere to strict product, legal, and labeling requirements.
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BECOMING A SUPPLIER
The first step in joining the Boxer ESD programme is to ensure that you have a registered business that operates in terms of the company law of the Republic of South Africa. 1. HAVE A REGISTERED BUSINESS You will need to: • Comply with all the relevant legal and industry-related regulations; • Obtain all required licences and permits; • Register with Companies and Intellectual Property Commission (CIPC) annual returns, health and safety, food safety, ethical employment (skills development levy) and labour practices(UIF and PAYE) annually. If your turnover exceeds the legally prescribed threshold, currently R1 million, you will be obliged to register with SARS. 3. CORPORATE PROCUREMENT This comprises fixtures and fittings for stores, distribution centres and offices (such as shelving, refrigeration and furniture), consumables (products such as packaging and stationery), and service contracts (such as security, cleaning and trolley porters). If you are supplying a service, you will be considered a business-to-business service provider and will fall into the corporate procurement (CP) category .
2. DEVELOP YOUR PRODUCT The second step is to develop an understanding of the category that your product falls into, as well as Boxer’s Merchandising Strategy. Your product will probably fall into one of the following categories: groceries and general merchandise, bakery, butchery, fresh convenience (chilled or frozen ready-to-eat products), private brands, perishables, or fresh produce. If you supply food products, you will need to: • Comply with Boxer’s mandatory minimum food safety requirements. • Understand how your product fits into Boxer’s merchandising strategy. • Develop your product strategy based on Boxer customers’ needs. 4. BOOKKEEPING AND CASH-FLOW MANAGEMENT Determine how much capital, cash flow, time and resources you will need to successfully manage and operate your business. Ensure that your business plan details these requirements and, if you are unsure, seek advice from a professional such as an accountant or bookkeeper. Your business plan will need to include the following: • CIPC registration number • Turnover • Cash-flow projections • Projected income statement and balance sheet
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1. HAVE A REGISTERED BUSINESS 5. FOOD SAFETY AUDIT REQUIREMENTS In South Africa, various laws govern the food safety aspects of a product. All Boxer listed products must be produced in a facility that has been audited by an independent third-party auditing company. The auditing process is managed and conducted in line with the International Organization for Standardisation’s (ISO) ISO 17021 and ISO 19011 requirements. The audit standards are based on the standards required by the Consumer Goods Forum and are available from the Global Food Safety Initiative Guidance Document. If your product is selected for potential listing by the relevant Boxer category buyer, your facility will be required to meet the minimum food safety standards and undergo a food safety audit. This includes the following key requirements: • Safe food production • Quality management systems • Factory capabilities
6. BOXER FOOD SAFETY SME PROGRAMME As part our Food Safety Programme, all suppliers (both current and prospective) of food products to Boxer are required to undergo and pass a Food Safety Audit. The following audits/ assessments are accepted by Boxer for all current and future listings: • GFSI Intermediate assessment • FSA Audit conducted by Intertek Services • GFSI Benchmark certification(e.g. BRC; FSSC22000; IFS; SQF) • SANBWA • FSSC Development Programme Level 2 The following list of certification bodies (assessment providers) are approved to perform the GFSI Intermediate assessment
(or as updated on the GFSI website): • Intertek Services: www.intertek.com • Aspirata (NOSA): www.nosa.co.za • Bureau Veritas Certification (BVC): www.bureauveritas.co.za • LTL Group of Companies: www.ltlgroup.global • NSF International: www.nsf.org • Pro Cert: www.procert.ch • QS Certification: www.qscert.com • SACAS: www.sacas.co.za • SGS South Africa: www.sgs.co.za • QPro/SAIGlobal: www.saiglobal.com • Integrated Management Systems (IMS): www.integrated-standards.com
• Supply-chain management • Good Manufacturing practices • Microbiological controls • Traceability
8. PACKAGING AND LABELLING LEGISLATION Before giving the green light for a supplier’s product to be made available on Boxer shelves, suppliers must adhere to strict product, legal and labeling requirements, which differ from one product category to another. Your product will need to comply with all specific product-related standards and regulations in terms of South African Law: • Consumer Protection Act No 68 of 2008 • Foodstuffs, Cosmetics and Disinfectants Act No 54 of 1972 • Food-labeling regulations R146 and regulations relating to foodstuffs for infants and young children R991 • Agricultural Product Standards Act No 119 of 1990
7. TRACEABILITY Ensure that all ingredients and raw materials used in manufacturing your productshave full traceability with regard to source, quality and shelf life, and are included in the ingredients statement. Also bear in mind that: • A certificate of acceptability is required for all food manufacturing sites, and • Any ingredients claiming to be organic or free-range must have the appropriate certificates of declaration.
INFORMATION TOOLKIT FOR SMALL SUPPLIERS
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ONCE ACCEPTED Once accepted into the ESD Programme, you will be placed into one of four categories and you may qualify for Boxer’s Small Supplier Preferential Rebate and Trading terms.
CATEGORY 1
CATEGORY 2
R0-3 million Small Business Incubator
R3-5 million Enterprise Development
CATEGORY 3
CATEGORY 4
R5-8 million Supplier Development
R8 million & above Thriving Supplier
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WHAT ESD BUSINESSES QUALIFY FOR For a period of 12 months following a successful listing with Boxer, a Small Supplier may qualify to have preferential trading terms based on Boxer’s Small Business Rate Card. Boxer small suppliers may qualify for: • A favourable rebate and trading term • Allocation of a one-to-one mentor based on a supplier’s needs • Networking support through workshops (finance, marketing, cash flow) • Access to corporate experts • A letter to funders • Access to a network of public and private funders A supplier’s preferential trading terms will fall away once they are a Category 3 supplier, to whom Boxer’s standard supplier trading terms will apply.
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RESOURCE DIRECTORY
Banks Absa Bank www.absa.co.za African Bank www.africanbank.co.za Bank Zero www.bankzero.co.za Discovery Bank www.discovery.co.za First National Bank www.fnb.co.za Nedbank www.nedbank.co.za Investec www.investec.co.za Standard Bank www.standardbank.co.za Capitec Bank www.capitec.co.za TymeBank www.tymebank.co.za
Development Agencies
Small Enterprise Development Agency (SEDA) www.seda.org.za Small Enterprise Finance Agency (SEFA) www.sefa.org.za National Empowerment Fund (NEF) www.nefcorp.co.za Industrial Development Corporation (IDC) www.idc.co.za The Business Place (TBP) www.tbp-nmb.co.za National Youth Development Agency (NYDA) www.nyda.gov.za Limpopo Economic Development Agency (LEDA) www.lieda.co.za Mpumalanga Economic Growth Agency (MEGA) www.mega.gov.za North West Development Corporation (NWDC) www.nwdc.co.za Free State Development Corporation (FDC) www.fdc.co.za Department of Economic Development and Tourism ecohead@westerncape.gov.za Eastern Cape Department of Economic Development, Environmental Affairs Wesgro www.wesgro.co.za
Private Funding
Old Mutual Fund www.oldmutual.co.za Business Partners Limited www.businesspartners.co.za WDB Investment Holdings www.wdbinvestments.co.za
South African Chamber of Commerce and Industry (SACCI) www.sacci.org.za Chambers of Commerce National Small Business Chamber (NSBC) www.nsbc.org.za Cape Chamber of Commerce & Industry www.capechamber.co.za
Training and Development Agencies Wesgro www.wesgro.co.za
Riversands Incubation Hub www.riversandsihub.co.za
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What does the Boxer ESD division do? The ESD (Enterprise and Supplier Development) Division provides mentorship, guidance and business development support to entrepreneurs, small and emerging businesses who would FREQUENTLY ASKED QUESTIONS We are prepared to provide letters of support to suppliers already in our supply chain. We are able to confirm volume and capacity based on their ability to deliver goods or services to our stores. We do not issue any offtake agreements or letters of intent to start-ups because we are not able to confirm future volumes or whether the start-up will be able to fulfil future delivery of order commitments. What is an EME (Exempted Micro Enterprise)? An EME has a legally prescribed annual turnover of less than R10 million. To qualify, an EME must produce a sworn affidavit on an annual basis confirming the percentage of black ownership. The affidavit is valid for 12 months from the date of issue. What is a QSE (Qualifying Small Enterprise)? A QSE has a legally prescribed annual turnover of between R10 million and R50 million. A QSE must obtain a B-BBEE certificate like to supply Boxer with products or services. Does Boxer supply letters of intent? confirming the percentage of black ownership as well as confirmation of their annual turnover. The certificate is valid for 12 months from the date of issue.
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ENTERPRISE AND SUPPLIER DEVELOPMENT Disclaimer: Boxer Superstores (Pty) Ltd has made every effort to maintain the accuracy of the information in this document. The information contained herein serves as a general guideline only and is intended for use by small suppliers and is not an exhaustive legal reference. Boxer makes its documentation available without warranty of any kind and accepts no responsibility for its accuracy or for any consequences of its use. Every effort has been made to offer the most current, correct and clearly expressed information possible; nonetheless, inadvertent errors can occur, and applicable laws and regulations may change. Copyright notice: © 2023 Boxer Superstores (Pty) Ltd. No part of this publication may be reproduced in any form or by any means without express permission by Boxer in writing.
Contact information: Reception: 031 275 7000 ESD Manager: enterprisedevelopment@boxer.co.za www.boxer.co.za
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