Communication & Relationships
• Ensure excellent communication and fast response with clients regarding events, including follow ups on enquiries to help create more bookings. • Meet with the Bursar each week. • Ensure the discussion and transmission of events issues, requirements and agreed procedures to all relevant parties. • Support effective communication and conclusions of meetings and any other documentation or memos to the relevant members of staff. • Be aware of the School’s events related information on the School website and be responsible for co-ordinating with the School’s internal events to enable external events to take place. • Liaise with the Estates Managers at both sites regarding use of the buildings for bookings and related Health and Safety issues. • Liaise with Holroyd Howe catering company and the Catering Manager regarding hospitality needs for all events. • Manage appropriate income and expenditure budgets and contribute to the annual budget process, including staff/food/building costs in relation to events producing revenue for the School. • Prepare quotes for clients. • Liaise with accounts for invoicing and making sure payments have been paid from events and hires. • Log and keep up to date information of income from external events. • Research competitors pricing to remain competitive in the surrounding market. Finance
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