Nowt Left Out www.richardsonsoffice.co.uk
PAPER TALK DOES IT STILL HAVE A ROLE IN THE WORKPLACE? FURNITURE MATTERS THE IMPORTANCE OF CHOOSING THE RIGHT FURNITURE GDPR & THE WORKPLACE A GUIDE TO STAYING OUT OF GDPR TROUBLE
ERGONOMICS AT WORK BEST PRACTICE FOR THE NEW YEAR
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WELCOME
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WELCOME W elcome to your latest edition of the magazine that will help you stay productive and efficient in the workplace throughout 2026, whilst hopefully also providing you with some light reading and entertainment whether you are reading this during a coffee break, whilst snacking on a sandwich at lunchtime or sat on the train during your morning commute; wherever you are reading this – Happy New Year. In the following pages you will find helpful hints and tips to make your working day run smoother and articles that will keep you abreast of what you should be doing to ensure that everyone in your business understands their responsibilities when it comes to working for the company. Yes, it is those four letters that will not go away – GDPR. We make no apologies for keep returning to this subject. The way we work is changing dramatically and hybrid working has become the norm, but just because you are working from the dining table, home office or in the local café, it doesn’t mean that
your responsibilities of protecting data are any less. Don’t worry though, we have the tools and suggestions to keep you on track. This issue also features other favourite subjects including ergonomics in the workplace – the statistics for improved efficiency when employees have a good workstation set-up and the right equipment are staggering, with reports suggesting that 63% of employees notice a positive difference to their health after using ergonomic equipment in the workplace. Yet despite that, similar reports suggest that 27% of UK businesses have never conducted a workstation assessment, despite clear regulations in place. If you need help with organising workstation assessments for your team, please do get in touch – we know what is required and can provide all the information and solutions you need. Whatever your business, it is our business to improve your workplace and provide you with all your business needs to allow you to focus on what you do best. Remember, if you can’t find what you need on our website or in our various brochures, simply give us a call and our experienced and knowledgeable team will be only too happy to help.
HEALTHY WORKSPACES = LESS SICK DAYS
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WORK SHOULD NOT HURT Feel Good with Leitz Ergo
DSE assessments are required for home workstations. Yet over a ¼ of home workers do not have any ergonomic equipment*
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APPROVED BY AWARD WINNING OSTEOPATH ANISHA JOSHI ‘We know that one of the main causes of pain is lack of movement! So, when I saw the Leitz Ergo range of products which encourages movement, the one thing I tell all my patients to try and do at their desk, I was very excited!’
*GfK Survey of German Deskworkers for Leitz, 2023 https://acco.1kcloud.com/ep16786350f7abaf/#0
ERGO IN THE WORKPLACE
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GOOD ERGONOMICS IN THE WORKPLACE: A BEST PRACTICE FOR THE NEW YEAR
A s an office manager, I spend a lot of time thinking about two things that are deeply connected: productivity and employee happiness. As we step into a new year, it’s the perfect moment to revisit best practices that support both - and at the top of my list is workplace ergonomics. Whether our teams are working from home, in the office, or in a hybrid setup, good ergonomics is no longer a “nice to have.” It’s a fundamental part of how we do our jobs well. Ergonomics is about designing
We can’t assume that everyone has a perfect home office, especially if they transitioned quickly in recent years. Best practice now includes providing guidance, checklists, and where possible, stipends or equipment to help employees create ergonomic home setups. Something as simple as encouraging the use of an external monitor or a proper chair instead of a kitchen stool can make a meaningful difference. Ergonomics also goes beyond furniture.
Encouraging healthy work habits is just as important. In the new year, I’m emphasizing regular movement, screen breaks, and realistic workloads. Standing meetings, stretch reminders, and a culture that respects breaks all reinforce the message that we value long-term wellbeing, not just short-term output. Employees who feel cared for are more engaged - and engagement is one of the strongest drivers of productivity.
“ERGONOMICS IS ABOUT DESIGNING WORKSPACES THAT FIT THE PEOPLE USING THEM, NOT FORCING PEOPLE
workspaces that fit the people using them, not forcing people to adapt to poorly designed setups. When employees are uncomfortable—straining their necks, hunching over laptops, or sitting for hours without proper support - it shows up
TO ADAPT TO POORLY DESIGNED SETUPS”
quickly. We see it in reduced focus, more frequent breaks, increased sick days, and eventually in burnout. On the flip side, when people are physically comfortable, they have more energy to engage, collaborate, and produce high-quality work. In the new year, best practice means being intentional. For office-based employees, this starts with the basics: adjustable chairs that support the lower back, desks at the correct height, monitors positioned at eye level, and keyboards and mice that reduce wrist strain. These aren’t luxury items; they’re productivity tools. A well-set-up workstation helps prevent common issues like back pain, eye strain, and repetitive stress injuries, all of which quietly chip away at performance. For remote and hybrid workers, the responsibility is shared.
From a management perspective, investing in ergonomics sends a clear signal: we expect people to do great work, and we’re committed to giving them the tools to do it comfortably and safely. It reduces preventable injuries, supports mental focus, and shows employees that their health matters. That, in turn, builds trust and loyalty. As we set goals and priorities for the year ahead, good ergonomics should be part of the conversation. It’s practical, it’s proactive, and it aligns perfectly with modern best practice. A comfortable employee is a focused employee - and a focused employee is a productive, happy one.
PROTECTING YOUR BUSINESS
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SHRED TO BE SAFE: YOUR OFFICE SUPERHERO’S GUIDE TO STAYING OUT OF GDPR TROUBLE C ape on? Coffee in hand? Good. It’s me, your friendly office super hero here to save the day from one of the most underestimated villains in the workplace: poor document disposal. You may not see it lurking, but trust me, one unshredded document in the wrong bin can cause more chaos than a printer jam five minutes before a deadline.
Let’s talk about shredding. Not the rock-band kind, unfortunately, but the workplace practice that quietly keeps organisations safe, compliant, and out of very expensive trouble. In a world where GDPR is no longer a scary new acronym but a daily reality, shredding is one of those unglamorous best practices that absolutely deserves its moment in the spotlight. First, the serious bit (don’t worry, I’ll keep it painless). GDPR requires organisations to protect personal and sensitive data throughout its entire lifecycle - from creation to disposal. That last part is where many people slip up. It’s easy to focus on firewalls, passwords, and secure servers, but physical documents still exist. Invoices, HR records, client notes, printed emails, delivery labels - these all contain data. Toss them in a regular bin and suddenly you’ve created a data breach waiting to happen. And here’s the thing: most data breaches aren’t dramatic cyberattacks. They’re accidental. They’re human. They’re someone thinking, “It’s probably fine,” and walking away from the recycling bin. Spoiler alert: it’s not fine.
WORKPLACE SOLUTIONS
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This is where shredding steps in as your unsung hero. A good shredder ensures that sensitive information is destroyed beyond recognition, protecting employees, customers, and the organisation itself. Companies like Fellowes have spent years refining shredding technology precisely because this risk is so common, and so preventable. Modern shredders aren’t just noisy boxes in the corner anymore; they’re smart, efficient, and designed to make secure disposal easy rather than a chore. Now, let’s talk about why shredding matters to you, personally. Yes, the company could face fines if GDPR is breached, but it doesn’t stop there. Reputational damage, loss of trust, awkward conversations with management, and that sinking feeling of “I wish I’d just shredded it” are all part of the package. As your office superhero, my job is to help you avoid those moments entirely.
There’s also a cultural side to this. When employees see shredding taken seriously - clear policies, regular reminders, and the right equipment - it reinforces a shared responsibility for data protection. It stops feeling like a compliance burden and starts feeling like common sense. And common sense, as we all know, is one of the strongest superpowers of all. Let’s not forget sustainability. Many modern shredders support recycling by producing uniform paper waste that can be responsibly processed. Secure and sustainable? That’s a superhero double win. So here’s my call to action as we move forward: make shredding part of your everyday office rhythm. Don’t wait until bins are overflowing or audits are looming. Build the habit now. Treat every document with respect from start to finish. It’s one of the simplest ways to protect people, productivity, and peace of mind. Remember, GDPR trouble rarely arrives with flashing lights. It sneaks in quietly, disguised as “just one piece of paper.” Luckily, you’ve got me (and a good shredder) on your side. Stay safe, stay compliant, and keep shredding like the responsible office legend you are.
One of the biggest mistakes I see is the assumption that shredding is only for “important” documents. In reality, if it contains a name, address, phone number, email, payroll detail, or any identifier at all, it belongs in the shredder. Even internal notes and outdated drafts can pose a risk. Best practice isn’t about guessing, it’s about consistency. When in doubt, shred. Of course, shredding only works if it’s easy. That’s why placement matters. A shredder hidden away in a back room is far less effective than one that’s accessible and clearly part of daily routines. In the new year, smart offices are rethinking this: placing shredders where paperwork naturally accumulates, encouraging secure disposal as a habit rather than an afterthought.
XXX OFFICE EFFICIENCY
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FRESH START, CLEAR DESK: TOP TIPS FOR ORGANISING YOUR OFFICE WORKSPACE THIS YEAR A new year brings a natural opportunity to reset habits, refocus priorities and create a workspace that truly works for you. Whether you’re returning to the office, working from home, or juggling a hybrid setup, an organised workspace can have a surprisingly powerful impact on productivity, efficiency and even your mood. In true top tips magazine style, we’ve pulled together practical, achievable advice to help you get your office space in shape for the year ahead. From decluttering to clever storage and must-have desk essentials, these tips are designed to help you work smarter, not harder.
START WITH A PROPER CLEAR-OUT Before you buy anything new or start rearranging, begin with a clean slate. Empty drawers, shelves and desktop surfaces and be honest about what you actually use. Ask yourself: • Have I used this in the last six months? • Is this item essential to my role? • Can this be stored digitally instead? Recycle old paperwork, dispose of broken stationery and archive documents you don’t need daily access to. This step alone can instantly make your workspace feel calmer and more manageable. Top tip : Keep a small tray or box nearby for items you’re unsure about. If you don’t reach for them within a month, it’s safe to let them go.
CREATE ZONES FOR EFFICIENCY A productive workspace has clearly defined zones. Think about how you work throughout the day and organise accordingly. Common zones include: • Primary work zone: Keyboard, mouse, monitor and notebook within easy reach • Reference zone: Files, folders or document stands for regular paperwork • Storage zone: Drawers, shelving or cabinets for supplies • Personal zone: A plant, photo or small decorative item Zoning reduces wasted movement, keeps essentials close at hand and prevents clutter from creeping back onto your desk. GO PAPER-LIGHT (NOT PAPER-FREE) While fully paperless offices sound appealing, they’re not always realistic. Instead, aim for paper-light. Keep only what you need close by and store the rest efficiently. Use: • Clearly labelled folders or ring binders • Colour coding for different projects • Document trays for “action,” “to file” and “completed” If you regularly print documents, place your printer within reach but off the main desk area to free up valuable workspace.
INVEST IN SMART DESK STORAGE One of the easiest ways to stay organised is by using the right storage tools. Drawer dividers, desktop organisers and stackable trays can transform even the smallest desk. Look for:
• Modular drawer inserts for stationery • Vertical file holders to save space • Cable organisers to tame messy wires
• Pen pots and small caddies for everyday items These small products make a big difference, helping everything stay in its place while keeping your desk visually tidy.
SMARTER WORKING
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PRIORITISE ERGONOMICS AND COMFORT Productivity isn’t just about organisation – comfort plays a huge role. Poor posture or awkward layouts can lead to fatigue, aches and reduced focus. Check that: • Your monitor is at eye level • Your chair supports your lower back • Frequently used items are within arm’s reach • Your keyboard and mouse are positioned comfortably Simple additions like monitor risers, footrests or wrist supports can dramatically improve comfort and efficiency. REFRESH YOUR STATIONERY SUPPLIES The start of the year is the perfect time to replenish essential office supplies. There’s nothing more frustrating than running out of pens or printer paper mid-task. Stock up on: • Quality pens and highlighters • Notebooks and planners • Printer paper and ink • Sticky notes and labels Having the right tools readily available keeps work flowing smoothly and eliminates unnecessary interruptions.
OPTIMISE YOUR DIGITAL WORKSPACE TOO An organised desk should be matched by an organised computer. Digital clutter can be just as distracting as physical mess. Quick wins include: • Cleaning up your desktop and folders • Archiving old files • Unsubscribing from unnecessary emails • Creating simple naming conventions for documents Pairing good digital habits with a tidy physical workspace creates a seamless workflow that saves time every day. USE SHELVING AND VERTICAL SPACE If desk space is limited, look up. Wall-mounted shelves, pegboards or bookcases provide excellent storage without crowding your workspace. Vertical storage is ideal for: • Reference books • Archive boxes • Storage bins • Decorative items that inspire you Keeping the desktop clear while utilising wall space creates a more open, professional feel.
ADD A TOUCH OF PERSONALITY (BUT KEEP IT MINIMAL)
MAINTAIN THE SYSTEM ALL YEAR Organisation isn’t a one-off task. Schedule regular mini- resets – even just five minutes at the end of the day or a quick weekly tidy can
A workspace should feel inviting, not sterile. Adding subtle personal touches can boost motivation and wellbeing. Consider:
prevent clutter from building up again. Keep spare organisers, folders and labels on hand so it’s easy to adapt as your workload changes
• A small plant for freshness • One or two framed photos • A calming colour palette • A desk lamp with warm lighting
The key is balance – enough personality to feel comfortable, without overcrowding your space.
WE’RE HERE TO HELP A well-organised office sets the tone for a productive year ahead. With the right approach, smart storage solutions and reliable office essentials, staying organised becomes second nature. We’re always here to share practical hints, expert advice and inspiration – and of course, to supply everything you need to create a workspace that works as hard as you do. From everyday stationery to smart storage and ergonomic solutions, consider us your partner in building a more efficient, productive workplace this year.
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PRODUCT FOCUS
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ORGANISE, OPTIMISE AND STAY AHEAD WITH NOW AVAILABLE IN NEW 20 PACKS!
Whether you’re organising your home, boosting office productivity, increasing your hospitality standards, or ensuring your hygiene or safety compliance, DYMO has the label maker you need. Our easy and versatile labelling solutions let you organise, increase efficiency and maintain the standards you want – all at the push of a button. Introducing the NEW DYMO D1 value pack of 20 Pack: Bigger Means Better! DYMO’s new D1 pack of 20 12mm label machine labels bring you unbeatable value and convenience for all your labelling tape tasks. This great value DYMO label tape pack will fit any of our portable DYMO Label Manager machines, including our Bluetooth versions. BIGGER = BETTER VALUE: More DYMO barcode labels for your money, maximising your budget and minimising interruptions. BIGGER = MORE CONVENIENT: Fewer re-orders and less time spent restocking – just grab an easy label DYMO pack and keep labelling. BIGGER = LESS PACKAGING: Help the environment by reducing your packaging waste and choosing our 20-pack D1 label machine labels BIGGER = MORE EFFICIENT: Stay organised with a constant supply of D1 labels, so you’re always ready for your next labelling job. NEVER RUN OUT – STOCK UP TODAY!
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MORE THAN JUST FURNITURE
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THE IMPORTANCE OF CHOOSING THE RIGHT FURNITURE FOR THE RIGHT WORKING ENVIRONMENT
I n today’s evolving workplace, furniture is no longer a purely functional consideration. The right furniture plays a crucial role in shaping productivity, wellbeing, collaboration, and brand perception. Whether designing a corporate office, a hybrid workspace, a healthcare facility, or an educational environment, selecting furniture that aligns with the way people work is essential. Making informed choices not only enhances comfort and efficiency but also ensures that a workspace supports both present needs and future growth. Every working environment has its own demands. An open- plan office requires furniture that encourages collaboration while managing acoustics and personal space. A boardroom must convey professionalism and authority, while enabling comfort during long meetings. Educational settings need durable, adaptable solutions that support focus and
flexibility, and healthcare environments demand furniture that prioritises hygiene, safety, and ease of movement. Applying a “one- size-fits-all” approach rarely delivers the desired results. Instead, furniture should be selected with a clear understanding of how a space will be used on a daily basis.
Ergonomics is one of the most important factors when choosing workplace furniture. Poorly designed seating and workstations can lead to discomfort, fatigue, and long-term musculoskeletal issues, which in turn affect productivity and absenteeism. Ergonomic chairs, height-
FURNITURE SOLUTIONS
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beyond simply supplying desks and chairs; we offer informed advice, detailed consultancy, and full project support. Our team works closely with clients to understand their operational needs, space constraints, and long-term objectives. Using CAD drawings, we can visualise layouts in advance, allowing clients to see exactly how furniture will fit and function within their space. This process helps identify potential challenges early on, ensures efficient use of available floor space, and provides confidence that the final result will meet expectations. Accurate planning also minimises disruption during installation and helps projects stay on time and on budget. Installation is another critical element in creating a successful working environment. Professional installation ensures that furniture is assembled correctly, positioned accurately, and ready for immediate use. This not only protects the investment but also allows staff to transition smoothly into their new or refurbished workspace. Our end-to-end approach means clients can rely on a single partner from concept to completion, simplifying communication and ensuring consistent quality throughout. Quality and value are equally important considerations. Furniture must be robust enough to withstand daily use while offering good value over its lifespan. This is why we are proud to partner with Dams Furniture, a leading UK manufacturer known for delivering high-quality, well-designed furniture at competitive prices. This partnership enables us to offer a wide
adjustable desks, and well-planned layouts support healthy posture and movement throughout the day. When employees feel physically supported, they are better able to focus, engage, and perform at their best. Beyond ergonomics, furniture also has a direct impact on workflow and efficiency. Thoughtfully planned storage solutions reduce clutter and help staff access what they need quickly. Desks and workstations designed for specific role - whether task-based, collaborative, or managerial - allow teams to work more effectively. Breakout areas furnished with comfortable seating and informal tables provide spaces for creativity and communication, which are increasingly valued in modern work environments. Aesthetics should not be underestimated either. Furniture contributes significantly to the look and feel of a space, influencing first impressions for clients and visitors as well as morale for staff. A cohesive design that reflects company values and branding can reinforce professionalism, innovation, or approachability. Colour, materials, and finishes all play a role in shaping atmosphere, whether the aim is calm and focused or dynamic and energetic. Choosing the right furniture can be complex, which is why expert guidance is invaluable. From initial concept through to final installation, a considered approach ensures that every element works together harmoniously. We pride ourselves on being able to supply complete furniture solutions tailored to each client’s specific working environment. Our service goes far
range of solutions to suit all needs, from cost-effective task seating to executive furniture and collaborative workspace solutions. By working with a trusted manufacturer, we can provide furniture that meets stringent quality standards without compromising on design or affordability. This ensures our clients receive solutions that are not only visually appealing but also practical, durable, and aligned with modern workplace requirements. Ultimately, choosing the right furniture for the right working environment is an investment in people, performance, and the future of an organisation. With expert advice, detailed planning, quality products, and professional installation, it is possible to create spaces that truly support the way people work. By offering complete solutions and partnering with respected manufacturers, we help organisations transform their workplaces into environments that inspire productivity, wellbeing, and success.
“BEYOND ERGONOMICS, FURNITURE ALSO HAS A DIRECT IMPACT ON WORKFLOW AND EFFICIENCY”
WORKING WITH OUR TRUSTED SUPPLY PARTNER
PRODUCT FEATURE
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Xerox ® Premium NeverTear With Antimicrobial Protection.
Xerox Premium Never Tear, the hygienic and time saving alternative to lamination to produce waterproof and time resistant documents.
The way we look at multi-use documents is changing, with consideration of their longevity of service, their versatility of application, coupled with a more safety and hygiene conscious society in the wake of the Covid-19 pandemic. Xerox Premium Never Tear is the perfect product to meet these needs and it has several benefits making it the ideal choice for multi-handled documents. As the name suggests, Xerox Premium Never Tear is a durable laser and copier compatible printable synthetic with many paper like qualities resulting in excellent print and colour reproduction. In addition to these qualities, Xerox Premium Never Tear is writeable, completely waterproof, greaseproof, chemical and alcohol resistant, making it ideal for the most challenging environments whilst being easy to clean with water, detergent and other domestic/ commercial cleaning agents. Perhaps Xerox Never Tear’s biggest advantage over lamination is its enhanced hygiene features courtesy of the addition of Biomaster ® antimicrobial treatment.
This protective layer works to inhibit bacterial, fungi and mould growth 24/7 for the life of the product and is proven to be over 99.94% effective, ensuring that your documents remain hygienically safe when handled. Xerox Premium Never Tear is available in a wide range of thicknesses, ranging from 95 microns up to an impressive 350 microns in A4/A3 and Sra3 with an extended range of self adhesives, pre die cut shapes and tinted products. The durable, hygienic and versatile qualities of Xerox Premium Never Tear open up a wide range of opportunities and applications including: • Education • Hospitality and catering • Manufacturing • Healthcare and medical • Leisure and tourism • Military • Emergency services In fact, wherever a durable, hygienic document is required, Xerox Premium Never Tear is the ideal product, eliminating the need to laminate.
PAPER TALK
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THE ONGOING ROLE OF PAPER IN THE WORKPLACE
F or decades, paper was the backbone of the British office. Desks groaned under the weight of reports, filing cabinets lined entire walls, and printers rarely had a moment’s rest. Today, the picture looks very different. Digital tools, cloud storage and hybrid working have transformed how UK offices operate and how much paper they use. But while volumes may be down, paper itself is far from obsolete. In fact, its role has quietly evolved into something more considered, more purposeful, and ultimately more valuable.
Businesses are increasingly opting for higher-quality stocks that feel good in the hand, print cleanly, and reflect their brand values. Premium paper enhances readability, reduces show-through, and delivers sharper colours and text. It’s also more pleasant to write on - something that still matters in meetings, workshops and planning sessions where pen and paper remain unmatched for focus and creativity. There’s also a sustainability story here. Many high-quality papers now come with strong environmental credentials, including responsibly sourced
The move towards digital working has undoubtedly reduced the sheer quantity of paper flowing through offices. Emails have replaced memos, online collaboration tools have reduced the need for endless printouts, and compliance documents increasingly live securely in the cloud. Many businesses have embraced this change as part of wider sustainability goals, aiming to cut waste and reduce their environmental footprint.
fibres and improved manufacturing processes. Using better paper more selectively supports greener working without sacrificing the tangible benefits paper provides. And those benefits shouldn’t be underestimated. Research consistently
“THE FUTURE OF THE OFFICE ISN’T PAPERLESS. IT’S PAPER- SMART. AND THAT’S GOOD NEWS FOR BUSINESSES THAT UNDERSTAND THE POWER OF QUALITY OVER QUANTITY.”
shows that people absorb and remember information differently when reading from paper compared to screens. Paper encourages concentration, reduces digital fatigue, and creates a sense of permanence that screens often lack. In a world of constant notifications, paper offers something increasingly rare: space to think. For UK offices, the message is clear. Paper hasn’t vanished; it’s matured. It is no longer about bulk boxes stacked in storerooms, but about choosing the right paper for the right task. When used thoughtfully, paper adds value, reinforces professionalism, and supports effective working in ways digital tools alone cannot. The future of the office isn’t paperless. It’s paper-smart. And that’s good news for businesses that understand the power of quality over quantity.
Yet what hasn’t disappeared is the need for paper itself. Instead, its usage has become more intentional. Paper is no longer the default, it’s the deliberate choice. In modern UK offices, paper tends to appear when it really matters. Think client presentations, contracts, training materials, branded communications or important internal documents. These are moments when quality, clarity and impact count. A poorly printed document on thin paper can undermine professionalism, while a crisp, well-presented page immediately signals care and credibility. This shift has driven a clear trend: less paper, but better paper.
HOME OFFICE SHREDDERS
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REXEL OPTIMUM AUTOFEED+ 50X AUTOMATIC SHREDDER • Automatically shreds up to 50 sheets (80gsm) in one go • P-4 cross cut (4x28mm) • 20L capacity pull out bin • Manual slot for up to 6 sheets
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GDPR
17
GDPR IS A WORKFLOW, NOT A BIN
F or many organisations, GDPR compliance still conjures up one very specific image: a shredder humming away in the corner of the office. And while shredding confidential paperwork is absolutely essential, it’s only one part of a much bigger picture. In reality, GDPR isn’t a single action carried out at the end of a document’s life. It’s a workflow that runs from the moment information is created to the moment it’s securely destroyed. Miss a step along the way, and even the best shredder in the
stored and why it’s being kept. Overflowing filing cabinets and “just in case” folders can quickly undermine this. Well- organised filing systems, labelled storage boxes and secure archive solutions don’t just improve efficiency – they help businesses demonstrate control and accountability over their information. MOVEMENT CREATES RISK Documents don’t always stay in one place. Whether files are being moved between departments, sent off-site, or taken home by hybrid workers, each transfer introduces new risk. Secure document wallets, tamper-evident envelopes and clear transport procedures help ensure information stays protected wherever work happens. SHREDDING: THE FINAL SAFEGUARD Only once documents have reached the genuine end of their lifecycle does shredding come into play. At this point, it’s non-negotiable. GDPR-compliant shredding ensures sensitive information can never be reconstructed, providing peace of mind and a clear audit trail. Desk-side shredders, centralised machines and home-office models all play a role, depending The key takeaway? Shredding isn’t the solution to GDPR – it’s the safety net . Real compliance comes from treating data protection as a continuous process, supported by the right workplace tools at every stage. By building GDPR into everyday workflows, organisations don’t just reduce risk – they create calmer, more organised and more professional working environments too. on how and where people work. A JOINED-UP APPROACH
world won’t undo the risk. IT STARTS AT CREATION
The GDPR journey begins the moment personal data is printed. HR records, contracts, customer details and financial documents are all vulnerable the second they exist on paper. Uncontrolled printing, forgotten trays and unnecessary duplicates can quickly turn into compliance headaches. Simple steps such as secure print release and sensible print management help ensure documents only reach the people who actually need them. DAY-TO-DAY HANDLING MATTERS
“MOST DATA BREACHES DON’T HAPPEN DURING DRAMATIC CYBER INCIDENTS – THEY HAPPEN DURING EVERYDAY ROUTINES”
Most data breaches don’t happen during dramatic cyber incidents – they happen during everyday routines. Papers left on desks, files stacked in meeting rooms, or confidential notes left visible on shared workstations all create unnecessary risk. Clear desk policies are far more effective when supported by practical tools: lockable drawers, tidy desktop organisers and accessible secure storage that make compliance easy rather than inconvenient. STORAGE ISN’T JUST ARCHIVING GDPR requires organisations to know where personal data is
THINK BIG
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THINKING BIGGER WHY LARGER POST-IT ® NOTES ARE DRIVING BETTER IDEAS, BETTER PLANNING, AND BETTER COLLABORATION
W hen most people think of Post-it ® Notes, the classic square instantly comes to mind. It’s iconic, familiar, and undeniably useful. But in today’s fast-paced, collaborative work environments, ideas are getting bigger, projects are becoming more complex, and communication needs more space to breathe. That’s where larger Post-it ® Note formats come into their own. Did you know Post-it ® Notes aren’t just available in classic squares? Larger formats are designed specifically for moments when you have more to say, longer to-do lists to manage, or a team to collaborate with. Whether you’re planning a project, mapping a process, or capturing creative thinking in real time, size genuinely matters. Larger Post-it ® Notes—such as 127 x 203 mm, 101 x 152 mm, and 203 x 152 mm—offer a practical solution to a very real workplace challenge: clarity. Small notes are perfect for reminders, but when information needs to be shared, prioritised, or built upon, larger surfaces help ideas stay visible, structured, and actionable. Instead of fragmented thoughts spread across multiple notes, teams can capture complete thinking in one place. This is particularly powerful in collaborative settings. Workshops, brainstorming sessions, and team meetings thrive when ideas are visible to everyone. Larger Post-it ® Notes naturally encourage participation, making it easier for teams to build on each other’s thinking. They’re ideal for agile planning, project timelines, process mapping, and even hybrid working environments where clarity and visibility are essential. Post-it ® Super Sticky Notes take this one step further. Designed to stick stronger and last longer than standard notes, they are built to stay put on a variety of surfaces—from walls and whiteboards to doors and monitors. Post-it ® Super Sticky Notes have double the sticking power of standard notes and hold for
up to 14 days. This reliability means ideas don’t disappear mid- project, and plans remain visible throughout their lifecycle. In environments where movement, collaboration, and change are constant, that dependability makes a real difference. Beyond performance, sustainability is increasingly important in purchasing decisions, both for businesses and consumers. Post-it ® Super Sticky Notes are made from PEFC-certified paper fibres, supporting responsible forest management. This means organisations don’t have to choose between performance and environmental responsibility. It’s a small change that contributes to larger sustainability goals—without compromising on quality. From a productivity perspective, larger formats also support better organisation. Bigger notes naturally encourage prioritisation, clearer handwriting, and more structured thinking. Teams can separate ideas, actions, and outcomes more effectively, reducing confusion and improving follow- through. In busy offices and dynamic workspaces, that clarity saves time and prevents misunderstandings.
OFFICE ORGANISATION
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There’s also a strong visual impact. Larger Post-it ® Notes are easier to spot, harder to ignore, and more effective at driving action. Whether used for reminders, messaging, or planning, they command attention in a way smaller notes simply can’t. This makes them particularly valuable for leadership teams, project managers, educators, and anyone responsible for coordinating people and ideas.
“BIGGER NOTES NATURALLY ENCOURAGE PRIORITISATION, CLEARER HANDWRITING, AND MORE STRUCTURED THINKING.”
What’s often overlooked is how naturally larger Post-it ® Notes fit into modern work habits. As businesses move towards more flexible, creative, and collaborative ways of working, tools must adapt. Larger formats support visual thinking, encourage engagement, and help bridge the gap between digital planning and physical interaction. They complement technology rather than compete with it. Ultimately, growing the use of larger Post-it ® Note formats is about unlocking their full potential. They’re not just bigger versions of a familiar product; they’re purpose-built tools for modern collaboration, organisation, and creativity. When teams are given the space to think bigger, they tend to do exactly that. Be original with the creators of the Post-it ® Note. Explore larger formats, support more effective collaboration, and give big ideas the space they deserve. #Postit #Innovation #Collaboration #Sustainability #ThinkBigger
BRAND NEW PRODUCTS EVEN MORE SALES
DIY projects can sometimes seem daunting, but Gorilla’s brand-new range is designed to tackle crafting and DIY projects around the home and office with ease. Introducing Gorilla Tack, Max Strength Indoor Mounting Tape, Super Glue Tape and Contact Adhesive 75ml. An unmissable range, with unmissable sales! With Gorilla’s new range of tapes, tacks, and adhesives.
MAX STRENGTH MOUNTING TAPE
Indoor
As the name suggests, Gorilla Max Strength Mounting Tape is our strongest mounting tape yet. Hand-tearable and mesh reinforced, this new product is the quick and easy way to permanently secure objects such as mirrors and picture frames in the home. Your customers will love it – this is max strength on a roll.
Mesh Reinforced
Bonds
Great for
Hand Tearable
Glass, metal, stone, wood, plastics, ceramics and more!
Mounting heavyweight objects indoors, such as mirrors.
SUPER GLUE TAPE A no-mess alternative to super glue, Gorilla Super Glue Tape is ideal for permanent multi-purpose repairs, quick fixes and crafting projects. A high-tack, double-sided tape, it won’t stain your surfaces and works in an instant.
Quick Fix
Crystal Clear
Bonds
Great for
Easy Application
Plastics, wood, metal, fabric, glass, tile and more!
Photographs, mounting and scrapbooks.
For the Toughest Jobs on Planet Earth®
gorillaglue.com
GORILLA TACK
A reusable, removable adhesive tack, Gorilla Tack offers along-lasting, low-residue hold that’s ideal for hanging lightweight items as well as arts & crafts. With easy-to-use, pre-cut squares, it’s as quick as it is strong.
Long-lasting hold
Great for
Paper, wood, brick, glass, plastics, metal, tile and more!
Hanging lightweight items and arts & crafts.
Removable
Reusable
Pre-cut Squares
CONTACT ADHESIVE This flexible, fast-setting, crystal clear glue creates a strong, permanent bond, yet remains repositionable whilst you find the perfect position. Once cured, Gorilla Contact Adhesive is paintable and waterproof, meaning it’s washer and dryer safe, and can be used indoors and out!
Bonds
Great for
Fabric projects, and craft and stationery projects.
Fabric, metal, glass, wood, ceramic, leather, paper, rubber, plastics and more!
100% Waterproof
No-run Formula
Flexible
For the Toughest Jobs on Planet Earth®
gorillaglue.com
STAEDTLER IN EDUCATION
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STAEDTLER IN THE CLASSROOM: TRUSTED TOOLS FOR CREATIVE AND ACADEMIC SUCCESS
E very school day is filled with opportunities for engaging, and more effective. That’s where Staedtler comes in: a brand with a long tradition of quality stationery that has become a true staple in classrooms across the UK and beyond. Renowned for its precision engineering and thoughtful design, Staedtler products help children develop not only discovery, expression, and skill-building - and with the right tools, that journey becomes smoother, more
One iconic example is the Staedtler Noris line, easily recognised by its classic yellow-and-black design. A fixture in schools for decades, Noris pencils and colouring pencils are known for their break-resistant leads and smooth writing performance, minimising interruptions during class and giving students reliable tools they can count on - year after year. For teachers and schools, Staedtler also offers practicality and
value. Class-packs of pencils, fineliners and geometry sets ensure consistency across the classroom, while teacher resources and community programmes - like the Staedtler Teachers’ Club - provide support and inspiration year-round. In an education environment where the right tools can make all the difference, Staedtler stands out as a brand that supports both academic achievement and creative exploration, helping students write, draw and dream with confidence.
foundational academic skills but also creativity and confidence in learning. At the heart of Staedtler’s appeal in education is its age-by-age product concept, a structured range that supports children through each developmental stage. For younger learners, Staedtler’s ergonomic pencils, crayons and ballpoint pens are crafted to fit little hands comfortably, encouraging correct pencil grip and making early writing tasks more enjoyable and accessible. As children grow older and classroom
tasks grow more complex, Staedtler offers high-quality writing instruments, coloured pencils, fineliners and geometry tools designed for greater precision and control - perfect for homework, projects, and creative assignments.
TOP TEN
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TOP TEN NEW YEAR’S RESOLUTIONS TO ADOPT AT WORK (AND ACTUALLY STICK TO)
T he New Year is the perfect time for fresh starts, renewed focus, and a few well-intentioned resolutions that promise to make working life smoother, healthier, and maybe even more enjoyable. While some resolutions may fade by February, adopting a few simple habits at work can make a lasting difference. Here are ten New Year’s resolutions worth keeping in the workplace, with just the right balance of practicality and fun. 1. FINALLY TIDY THE DESK A cluttered desk can lead to a cluttered mind. This year, commit to a regular clear-out. Fewer piles of paper and abandoned coffee mugs can do wonders for focus and efficiency. 2. SIT BETTER, MOVE MORE Posture matters. Make a conscious effort to sit properly, adjust your chair, and take regular breaks. Standing up, stretching, or taking a short walk can boost energy and reduce aches before they start. 3. MASTER THE ART OF THE BREAK Lunch at your desk doesn’t count as a real break. Step away from your workspace, even briefly. A proper pause helps reset your brain and often leads to more productive afternoons. 4. BE KINDER TO YOUR INBOX Resolve to send clearer, shorter emails…and fewer of them. Thoughtful subject lines and concise messages save time for everyone and reduce inbox overload.
6. PERSONALISE YOUR WORKSPACE A workspace should feel like somewhere you want to be. Whether it’s a plant, a framed photo, or a splash of colour, small personal touches can lift mood and motivation.
7. LEARN ONE NEW SKILL Big goals aren’t always needed. Learning a new shortcut, software feature, or professional skill can improve confidence and make daily tasks easier. 8. COMMUNICATE FACE TO FACE (WHEN YOU CAN)
Not every conversation needs to happen via email or chat. A quick conversation can solve issues faster, strengthen relationships, and reduce misunderstandings. 9. RESPECT THE WORKSPACE - YOURS AND OTHERS’ Keep shared spaces tidy, respect noise levels, and be mindful of colleagues’ needs. A more considerate environment leads to better teamwork and morale. 10. CELEBRATE THE SMALL WINS Not every achievement needs a big announcement. Take time to recognise progress, completed tasks, and team successes - they all add up. New Year’s resolutions don’t have to be dramatic to be effective. Small changes, consistently applied, can transform the way we work. By focusing on habits that support wellbeing, productivity, and positive workplace culture, this year’s resolutions might just be the ones that stick.
5. TURN MEETINGS INTO MEANINGFUL MOMENTS
Before scheduling a meeting, ask if it’s truly necessary. If it is, stick to an agenda, start on time, and finish early whenever possible. Everyone will thank you.
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