Marketing and Communications Plan, which retains both the United Learning brand and the distinctive local Academy brand. Information Technology Provide leadership in the Academies’ use of Information Technology to ensure effectiveness and efficiency across all functions of the business, working with the London IT cluster service. ▪ Participate fully in regular steering processes to ensure that the IT Service remains effective. ▪ Contribute to the strategic management and reshaping of the service as necessary (e.g. participating in recruitment to senior roles). ▪ Provide operational management of the senior members of the IT Service, to ensure its response to day-to-day issues and requirements is suitable and agile. ▪ Work with the IT Service Manager to oversee the creation and delivery of an IT refresh strategy. ▪ Oversee adherence to the Trust’s data standards. Policies and compliance ▪ Support the designated data protection leads in each Academy and ensure compliance with GDPR in all areas across the Academies. ▪ Ensure that finance, HR, IT and estates policies are up to date (aligned to United Learning policies) and implemented across the Academies. Other ▪ The post holder is expected to split their working time between each Academy in the cluster, and to periodically attend meetings or training at other United Learning schools or locations, therefore an element of travel is required within the role ▪ This job description is not intended to be all-inclusive, and the successful candidate is expected to be flexible and proactive in meeting the needs of each Academy. This post is subject to an enhanced DBS disclosure and the post holder must be committed to safeguarding the welfare of children.
Human Resources ▪ Line manage Cluster HR staff. ▪ Support the development and monitoring of a long-term people strategy for each Academy and across the Cluster in consultation with the SLT and LGBs, taking strategic and professional advice from the HR Business Partner; other specialists and senior managers within the central People team as needed. ▪ Develop staffing structures within each Academy and across the Cluster that support the efficient and optimum use of all staff (teaching and support), using the Curriculum– based Modeller and advice from the HR and Finance Business Partners. ▪ Take overall leadership for the Academy and Cluster HR support service, ensuring its efficient operation according to agreed procedures including in particular: ▪ Ensuring that each Academy has an up to date and accurate Single Central Record and that this is reviewed and audited regularly to ensure it is “inspection ready” at all times. Ensuring that all annual staff returns are collated and retained as required, i.e. ICT acceptable usage policy, pecuniary interest declarations. ▪ Promoting best practice in people management and all aspects of the employee lifecycle in line with United Learning policies and guidance; and ensuring compliance with employment legislation. ▪ Ensuring the SLT and LGB is rigorous in reviewing the HR data dashboards available to them and addressing areas of concern or continuous improvement, including staff survey outcomes. ▪ Ensuring that appropriate systems are in place for recording and storing confidential staff records and information in line with the Data Protection Act/GDPR. ▪ Actively engaging in group wide projects which impact on the retention and wellbeing of our staff, including the annual staff survey, wellbeing programme, United Rewards and other projects and initiatives included in the group People strategy. ▪ Ensuring the Academies and Cluster are actively involved in CPD, talent spotting and succession planning to support the progression and retention of staff through robust CPD plans for all staff that maximise available funding i.e. apprenticeship CPD via the levy.
Office Administration Provide overall leadership to Office Managers and administrative staff in each Academy to ensure the provision of efficient and professional administration and reception functions, and in particular to: ▪ Ensure that appropriate processes and systems are in place for filing and record keeping, in line with statutory requirements, Safeguarding, GDPR, and the Data Protection Act. Estates Management To provide overall leadership to Site Managers and staff in each Academy, and work with the central Estates team to ensure that all areas of the Academy estates, asset management and facilities management are well led and maintained, including in particular: ▪ Assisting with the preparation of maintenance and capital expenditure plans. ▪ Ensuring the provision of appropriate cleaning and catering services, grounds maintenance and planned preventative maintenance to ensure compliance and well-maintained buildings (whether run in school or by external providers). ▪ Ensuring that all facilities management activities are efficiently and effectively managed across the cluster and the individual schools. Health and Safety Provide leadership to Health and Safety Leads in each Academy and work with the Group Health and Safety Manager, to ensure the safety and wellbeing of staff and students and the implementation of the Group H&S policies, in particular by: ▪ Carrying out periodic monitoring exercises/topic audits and investigating accidents/incidents of significance and communicate findings across the Cluster and to the Group Health and Safety Manager ▪ Meeting termly with the H&S Coordinators, Heads and Site staff in each Academy to evaluate needs, training requirements and areas of concern and provide this information as necessary to the Group H&S Manager. Marketing Provide leadership to Marketing Leads in each Academy, as well as working with the central office Marketing team, to maximise stakeholder engagement and pupil and staffing recruitment, in particular by: ▪ Ensuring that each Academy has an effective
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