245C.051 DESTRUCTION OF BACKGROUND STUDY SUBJECT INFORMATION. (a) A background study subject may request in writing to the commissioner that information used to complete the individual’s study in NETStudy 2.0 be destroyed if the individual: (1) has not been affiliated with any entity for the previous two years; and (2) has no current disqualifying characteristic. (b) After receiving the request and verifying the information in paragraph (a), the commissioner shall destroy the information used to complete the subject’s background study and shall keep a record of the subject’s name and a notation of the date that the information was destroyed. (c) When a previously studied individual has not been on the master roster for two years, the commissioner shall destroy the photographic image of the individual obtained under section 245C.05, subdivision 5, paragraph (d). (d) Any data collected on an individual under this chapter that is maintained by the commissioner that has not been destroyed according to paragraph (b) or (c) shall be destroyed when two years have elapsed from the individual’s actual death that is reported to the commissioner or when 90 years have elapsed since the individual’s birth except when readily available data indicate that the individual is still living. 245C.06 [Repealed, 2007 c 112 s 59] 245C.07 STUDY SUBJECT AFFILIATED WITH MULTIPLE FACILITIES. (a) Subject to the conditions in paragraph (d), when a license holder, applicant, or other entity owns multiple programs or services that are licensed by the Department of Human Services, Department of Health, or Department of Corrections, only one background study is required for an individual who provides direct contact services in one or more of the licensed programs or services if: (1) the license holder designates one individual with one address and telephone number as the person to receive sensitive background study information for the multiple licensed programs or services that depend on the same background study; and (2) the individual designated to receive the sensitive background study information is capable of determining, upon request of the department, whether a background study subject is providing direct contact services in one or more of the license holder’s programs or services and, if so, at which location or locations. (b) When a license holder maintains background study compliance for multiple licensed programs according to paragraph (a), and one or more of the licensed programs closes, the license holder shall immediately notify the commissioner which staff must be transferred to an active license so that the background studies can be electronically paired with the license holder’s active program. (c) When a background study is being initiated by a licensed program or service or a foster care provider that is also registered under chapter 144D, a study subject affiliated with multiple licensed programs or services may attach to the background
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