Canada
5. Limiting Use, Disclosure and Retention Develop guidelines and implement procedures with respect to the retention of personal information, including setting minimum and maximum retention periods. 6. Accuracy Maintain personal information sufficiently accurate, complete, and up to date, to minimise the possibility that inappropriate information may be used to make a decision about the individual. Routine updating of personal information is prohibited unless this process is necessary to fulfil the purposes for which the information was collected. 7. Safeguards Implement physical, organizational, and technological safeguards. 8. Openness Safeguard personal information against loss or theft, unauthorised access, disclosure, copying, use, or modification. Protect personal information with safeguards appropriate to the sensitivity of the information, thus more sensitive information should be safeguarded with a higher level of protection.
Schedule A to PIPEDA sets out the ten fair information principles that organizations must comply with: 1. Accountability Designate responsible persons for privacy law compliance. Ensure personal information transferred to third parties for processing has a comparable level of protection (e.g., via contractual or other measures). Implement privacy policies and procedures, which include procedures to protect personal information, training employees, and processes for responding to complaints or inquiries. 2. Identifying Purposes Document the purposes for which personal information is collected. The purposes should be specified at or before the time of collection. New purposes require fresh consent. 3. Consent Acquire consent for the collection, use and disclosure of personal information, unless an exemption applies. 4. Limiting Collection Limit the collection of personal information to that which is necessary to fulfil the identified purposes. Collecting personal information indiscriminately is prohibited. Personal information may only be collected by fair and lawful means.
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