Document Reference: IM 06 Data Protection Policy
Right of Access
The Data Protection Officer is responsible for ensuring that right of access requests are handled within one month. Right of access requests must be in writing and addressed to the Data Protection Officer. Employees are made aware of their responsibility to pass on anything which might be a subject access request to the Data Protection Officer or Deputy without delay. Where the person managing the access procedure does not know the individual personally , an identity check will be carried out as far as is reasonably practicable before handing over any information. Information will be provided free of charge, however should a request be manifestly unfounded, excessive, or particularly repetitive a reasonable fee will be charged, which is based on the administrative cost of providing the information. If the request is made electronically, The Company will provide the information in a commonly used electronic format.
Responsibility
Procedure for making request
Provision for verifying identity
Charging
Procedure for granting access
Cox Management Services Ltd ISO 9001 / ISO 14001 / ISO 45001
Rev 6 01/11/2024 PAS99: 2012 Issue 1
Approved: AK
6
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