6.2 Consistent implementation of governance and security measures across surgery data systems and processes
Data governance
The SERT Institute will work closely with the NSLHD Performance Unit on the development of a data governance guideline for NSLHD, to provide transparency on data use, rights, ownership and sharing. An internal DASO Unit data governance procedure has already been developed, providing SERT Institute management staff with guidance on the roles and responsibilities of individuals involved in data collection which aligns with current local and national policies and guidelines. Governance and processes for releasing and sharing information outside of NSLHD are a SERT Institute 2025 priority to develop to safeguard the use of all surgical data.
Out of scope data requests
In 2021, the DASO Unit Data Request Portal was launched for both internal and external stakeholders to lodge a data request. This has allowed the DASO Unit to track additional and out of scope requests.
It is monitored and reported in the SERT Institute annual report and regularly at the SERT Institute management meetings.
In 2023, 63 out-of-scope requests were received. The volume of requests received remained consistent, with 61 out-of-scope requests received in 2024.
Data management manual - for staff
A Data Management Manual was produced in 2024. This is a comprehensive guide for new starters to orient them to NSW Health relevant procedures and guidelines, essential knowledge surrounding how data is collected and used in the health system, and how data reporting impacts activity and funding.
Securing data
The transition of 20 years of historical datasets from excel spreadsheets to new secure databases was completed in 2024 for Pancreatic and Endocrine surgical services.
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Operational Plan Report: Key Priority 6
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