3.4 Handling Company Assets
Financial Assets Compliance with generally accepted accounting principles and internal controls is expected at all times and SaskEnergy's books of account reports (i.e., financial/operational), records (i.e., expense reports, job applications, time sheets) and other documents must accurately account for and report all assets, liabilities and transactions affecting SaskEnergy. Employees are accountable for any corporate funds over which they have control. If SaskEnergy’s money is spent, or personal money is spent on the understanding that it will be reimbursed, the spender should ensure that the Company receives good value. Claims for reimbursement must be for actual expenditures, and/or be in accordance with corporate policies. Employees responsible for handling SaskEnergy’s funds and associated records and materials are also accountable for the safe keeping of these matters. With the exception of business hosting and corporate-initiated events such as the Service Achievement Awards, alcohol shall not be purchased with corporate resources. In the case of the purchase of alcohol at corporate-initiated events, prior approval of the Division Executive Vice President or Chief Executive Officer is required.
Employee Responsibility Employees are responsible for the security of all SaskEnergy assets whether they are physical or intangible. This means employees are responsible for protecting them from theft, loss, damage, waste and improper use. Employees are to protect the confidentiality associated with intellectual property during their tenure and after their departure from the Company. Copyright SaskEnergy utilizes a variety of information, data, and computer software programs that are subject to certain conditions. Employees must only use computer software in accordance with these licensing agreements. Employees shall not make unauthorized copies of corporate software, as such action may be a breach of contractual obligations and may lead to potential criminal charges or litigation. Due to virus and licensing concerns, all software used must be approved and acquired by SaskEnergy. Use of external software is prohibited without the express written permission of the Company. Employees who are unclear about appropriate external software should consult the Digital Technology & Security Department, and access the application link on Innergy.
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