Dallas HR Association Management Association, Inc. shares the year in review with a recap of the Chapter's education and networking events, kudos to our board members and volunteers and overviews of products and services available to our members.
October 15-18 2023
Sponsor & Exhibitor Prospectus
Table of Contents 3 You’re Invited
9 8 4 6
Meet the Attendees
Past Exhibitors
Types of Exhibitors
Marketplace Schedule
10 Exhibitor Oppurtunities
14 Become a Sponsor 11 Exhibitor Add-Ons
18 Gold Sponsor Benefits 20 Silver Sponsor Benefits 15 Titanium Sponsor Benefits 16 Platinum Sponsor Benefits
florence@dallashr.org 469.283.6962
@hrsouthwest #HRSWC
2
2023 HRSouthwest Conference Prospectus
You’re Invited Exhibit at The HRSouthwest Conference, October 16 and 17, 2023, in Fort Worth, Texas. Great show floor layout, dedicated Marketplace hours, and proven exhibit hall traffic drivers encourage attendees to visit with exhibitors and sponsors during the event. Whether they are having coffee, or a mimosa during the morning break, eating lunch in the middle of the show floor or playing Marketplace BINGO during the Marketplace Celebration on Monday night, we continually drive HR practitioners to the Marketplace floor.
2022 Exhibitors and Sponsors said...
92%
93%
92%
89%
Will promote the event to their peers and colleagues
Met or Exceeded their ROI
Felt they had great floor traffic
Will return next year
3
2023 HRSouthwest Conference Prospectus
Meet the Attendees HRSouthwest Conference attendees are the clients you want to meet.
HR Leaders and Influencers From Texas and 29 Other States
More Than 500 First-Time Conference Attendees 155% Over 2019!
1 , 100 + HR Practioners Representing 1 , 000 Different Companies 92 %
will recommend this event to their friend, peers, and colleagues
Years in the Industry
4
2023 HRSouthwest Conference Prospectus
18 % 5000+
Marketplace Stats
Company Size (By Number of Employees)
13 % 1,000–4,999
+ 75% More than 75% Approve, recommend, or make final buying decisions for their companies 9 6% 96% Visited with Exhibitors and Sponsors in the Marketplace 9 8% 98% Valued the variety of HR products and services
14 % 500–999
24 % < 100
31 % 101–499
19 % 21+
HR Department (By Number of Employees)
9 % 11–20
16 % Department of One
15 % 6–10
41 % 2–5
5
2023 HRSouthwest Conference Prospectus
Who Exhibited Last Year * Yellow indicates a Sponsor
Employer Flexible Financial Additions First Stop Health For All Abilities Frontline Source Group GoCo GroupOne Background Screening HR Education Network Heartland Higg i nbotham Higher People HUB Fort Worth IMA Financial Group IRONWOOD Business Consulting ISolved Imperative - Bulletproof Background Screening Insperity International Foundation of Employee Benefit Plans Justifacts Credential Verification, Inc.
AAA Texas ASquared AbsencePlus Advancial Alterity Solutions, Inc. American Arbitration Association ApplicantPro Ascendium Ascensus Health & Benefit Companies Athletico Physical Therapy BLR Blueboard, Inc Brinson Benefits Careington International Corporation Challenger Gray and Christmas Choice Screening Clear Company Columbia Southern University Community Eye Care CornerStone Staffing Corporate Traditions Dallas HR Management Association Delta Dallas Dominion Payroll Ekonometrix Elevate.inc
LegalEASE, a Legal Access Company MAC Executive Recruiters Marketplace Chaplains - Plano, TX Mentoro Group Milestones Company Motion Connected Motivosity
Simpliverified SixFifty Star Wellness
Stewart Leadership T&G ID Systems, Inc. Tac7 Security Solutions Talkspace Terra Staffing Group Texas SHRM Chapter Hub The 401(k) Shop The Admin Awards
National University Neptune Navigate NextStep Recruiting One Medical Paychex Paylocity Perfect Feast
The Encompass Group The Starr Conspiracy The University of Texas at Austin UMB Unify United Concordia Dental VSP Villanova University Wellbeats Workplace Peace Institute, LLC Worktango cs3 technology
Prevue HR Pridestaff Proliant Inc Prositions, Inc. Qualified Plan Advisors/Financial Fitness for Life Qualify Raymond James 401 K Solutions RecogNation Robert Half SHRM See's Candies
KMC Incentives Kelly Services Keystone Language Testing International Learning Care Group
6
2023 HRSouthwest Conference Prospectus
Types of Exhibitors Wonder if your company should participate? Participating companies represent a wide variety of HR solution and service providers, including, but not limited to:
Compensation & Benefits ▶ Financial Services ▶ Food Service ▶ Health Care Cost Containment ▶ Insurance ▶ Pensions & Retirement Benefits ▶ Retirement Planning ▶ Surveys ▶ Third Party Administrators ▶ Wage & Salary Administration ▶ Workers’ Compensation Employee Relations ▶ Affirmative Action ▶ Arbitration, Mediation, Dispute Resolution ▶ Communications, Employee Newsletters ▶ Diversity Services ▶ Employee Engagement ▶ Labor & Employment Law Firms ▶ Labor Relations ▶ Performance Management, Appraisals
Global HR ▶ Cultural Awareness, Cultural Competence ▶ Eligibility Verification, Immigration & Visas ▶ Global Assignment Management ▶ Global Employment Law ▶ Global Relocation Health, Wellnes & Safety ▶ Counseling, Employee Assistance Programs ▶ Personal Fitness & Health Programs ▶ Drug/Alcohol Treatment & Testing ▶ Health Promotion, Wellness Benefits Hr Management Programs & Services ▶ Business Continuity & Recovery ▶ Legal Services ▶ Management Consulting ▶ Organizational Planning & Development ▶ Personnel Research, Survey Results ▶ Recognition Awards, Incentives ▶ Relocation Services ▶ Travel Services
Professional Development ▶ Assessment, Assessment Tools ▶ Business Education, Accounting & Marketing ▶ Certification, Certificate Programs ▶ Coaching, Mentoring ▶ Distance Learning ▶ Management/Executive Development ▶ Training Methods & Materials ▶ Universities, Colleges Talent Management ▶ Applicant Tracking ▶ Applications & Technology ▶ Background Investigations ▶ Contingent Staffing, Employment Agencies, Executive Search Firms ▶ Pre-Employment & Employee Testing ▶ Recruitment
7
2023 HRSouthwest Conference Prospectus
Marketplace Schedule Sunday, October 15 10:00 AM - 4:00 PM Marketplace Move-In & Registration All booths must be set by 4:00 PM Monday, October 16 10:30 AM - 7:00 PM Marketplace Open 10:45 AM - 11:30 AM Marketplace Networking Break 12:30 PM - 2:00 PM Marketplace Lunch 5:30 PM - 7:00 PM Marketplace Welcome Celebration Tuesday, October 17 10:00 AM - 2:00 PM Marketplace Open 10:15 AM - 11:00 AM Marketplace Networking Break 12:00 PM - 2:00 PM Marketplace Lunch Penalties enforced for early tear down 2:15 PM - 4:30 PM Marketplace Move-Out All booths must be removed by 4:30 PM
8
2023 HRSouthwest Conference Prospectus
2023 Exhibitor Packages The Marketplace is THE place to get business done. With more non-conflicting educational hours on the agenda, a welcome event in the exhibit hall, and traffic-driving activities, this year’s event will bolster your pipeline.
What’s included? ▶ Booth space (10’ x 10’) with company sign ▶ One table, two chairs, and a wastebasket
10 x 10 Corner Choose Your Space
▶ Standard carpet, draped "walls" ▶ Overnight perimeter security ▶ Registration for two booth staff per 10’ x 10” space ▶ Access to General Sessions
$ 2, 7 99 Now - Apr. 30 10 x 10 Inline $ 2, 6 99 Now - Apr. 30
$ 2, 8 29 May 1 – July 31
$ 2, 9 79 Aug. 1 – Oct. 17
▶ VIP Partner Lounge with all-day beverages and snacks ▶ Four networking breaks, two lunches, and two evening networking events ▶ Your company’s logo, bio, and link on the website, recognition on signage at the Convention Center, and in the mobile app. Important Details Your booth space does NOT include services like electricity, direct internet drops for extra bandwidth, furniture, carpet upgrades, or daily cleaning. Pricing and order forms will be available in the Exhibitor Service Center online this summer.
$ 2, 7 2 9 May 1 – July 31
$ 2,879 Aug. 1 – Oct. 17
9
2023 HRSouthwest Conference Prospectus
Exhibitor Add-Ons Booth Staff.................................................................. $ 175 Each 10’ x 10’ booth includes two complimentary booth staff registrations. At no time may there be more than two personnel in one 10’ x 10’ booth. Sharing of badges is not allowed. Purchase additional booth staff registrations to accommodate your needs. Exhibitor Education Package..................................... $ 489 Your registration includes both General Sessions. Include education sessions and brush up on the latest HR trends and earn recertification credits. Fill Your Pipeline with Leads Mobile Licenses Now - July 31.............................................................. $ 339 First License $169 Each Additional (up to 4) Aug. 1 - Oct. 13............................................................ $ 439 First License $189 Each Additional (up to 4) Oct. 13 - Oct. 17........................................................... $ 539 First License $199 Each Additional (up to 4) Hand Held Unit Now - July 31.............................................................. $ 299 Aug. 1 - Oct. 13............................................................ $ 399 Oct. 13 - Oct. 17........................................................... $ 499
Drive Booth Traffic Marketplace BINGO Square........................................ $ 629 The Marketplace Challenge is back with a BINGO-style game. In 2022, 92% of attendees played this exhibit floor traffic driver. Your company logo and booth number command a square on a BINGO-style game card. Attendees play BINGO by visiting participating exhibitor booths for a “dab.” Drawings are held in the Welcome Lounge for chances to win cash and prizes (Squares are limited, first come, first served, due dates apply.) Highlight Products and Services Knowledge Hub Product Demonstration.................... $ 849 Host a new product demo or share details on your services with a 20-minute presentation at the Knowledge Hub. Prominently located in The Marketplace, your company’s subject matter expert takes the stage during peak traffic hours. Your Company name, presenter, and session description are listed in the conference schedule. Tip: Provide logoed giveaways or company content to the audience. (Due dates apply, time slots are limited, and session content requires event organizer approval. Assignments are first come, first served.)
10
2023 HRSouthwest Conference Prospectus
Build Buzz With Pre Event Marketing Attendee Email Deployment...................................... $ 769 Your company’s custom email (sent by event organizers on your behalf) deploys to registered HR practitioners one month before the event. Tip: Drive attendees to your booth with a contest or similar incentive to increase your traffic! (Email designed by you according to specifications provided. Limited slots and dates available.) Website Advertising................................................... $ 495 Advertise your company’s products and services with a digital website advertisement. Link the advertisement to your home page or create a custom landing page and drive traffic to your booth (Digital advertisement designed by you according to specifications provided. Limited ad space is available, and due dates apply.) Mobile App Banner Advertisement ............................ $ 289 Your banner advertisement runs for one day and appears in the Exhibitor Section of the Mobile App. Take advantage of this important tool for attendees. (Limited ad space is available, and due dates apply.)
Get Noticed Onsite LED Sign Advertisement ............................................ $ 189 Advertise your company’s products and services with a digital advertisement on LED panels prominently placed throughout the exhibit hall. Your ad scrolls with important conference information and no more than four other exhibitor ads. (Limited ad space is available, and due dates apply.) Floor Clings (set of 4) ................................................. $ 149 Placed inside the Convention Center, floor clings promote your company and direct participants to the main entrance and other essential event areas. and promote your booth at the same time. Provide a QR code or booth number and drive traffic to your booth. Door Clings (set of 4).................................................. $ 129 Use this fun way to drive traffic to your booth. Floor clings are placed in the Convention Centers high-traffic entrance and exit areas. And door clings are placed on doors seen by hotel guests and locals that use area parking lots. Provide a QR code or booth number and drive traffic to your booth. (Door clings are for perimeter doors only. See escalator and door cling sponsorship for the front doors and 12th Street placement).
Exhibit Floor Map Pin ................................................... $ 75 Pin your booth location and stand out to attendees viewing the exhibit hall map via mobile phones.
(Limited ad space is available, and due dates apply.)
11
2023 HRSouthwest Conference Prospectus
Increase your company’s visibility and participate as an official sponsor of The HRSouthwest Conference. With packages available to fit most budgets, you can build brand awareness and reach HR professionals who influence and make critical decisions to benefit their organizations. Become a Sponsor “
DallasHR put on a first-class conference, and we were so excited to be a first-time exhibitor! The attendees were excited and energized by the sessions and were a joy to speak with when they visited our booth. We are looking forward to returning next year! Ruthi Elliott, Senior Staffing Consultant, NextStep Recruiting
All sponsorships include:
▶ Booth Space and all items included in the Exhibitor Package ▶ Complimentary booth staff registrations ( n umber dependent on package level) ▶ Complimentary pre-event promotion ▶ I ncludes recognition on applicable emails, flyers, mailers, and social media to drive attendance ▶ Onsite promotion ▶ Includes Marketplace BINGO square, logo recognition in all general sessions, and applicable signage
Visit hrsouthwest.com for most current listing of available sponsorships.
12
2023 HRSouthwest Conference Prospectus
Titanium Sponsor Marketing Perks Choose Six (6) ▶ Two (2) hotel room nights at the Omni (Room and tax only) ▶ Three (3) one-day passes (May not be used for company representatives) ▶ Three (3) lead retrieval licenses ▶ Pre-conference Attendee Email (Titanium and Platinum levels only) ▶ Company video posted to conference social media channels pre-event ▶ Digital advertisement on the conference website ▶ Advertisement in two (2) Attendee Newsletters pre-event ▶ Mobile app Exhibitor Directory banner advertisement (Full-day exposure) ▶ Two (2) Mobile app “push” notifications onsite ▶ Advertisement on Mobile App home page (Full-day exposure) ▶ Post Conference Attendee Email (Titanium level only)
Titanium $ 15,000
The 20' x 20' island space includes carpet, basic electricity (on request only), and overnight perimeter security. Six (6) complimentary booth staff registrations include all general sessions, two (2) lunches, access to the VIP Partner Lounge, and all networking events. Please note sharing of badges is not allowed. Purchase additional booth staff registrations for $175 each to accommodate staffing schedules.
Official Conference Mobile App Every single conference participant uses the mobile app during the event. Whether they are creating their schedule, looking for exhibitors, or connecting with other attendees, your branded splash page appears every time an attendee opens the app onsite! Tip: Provide a phone-related giveaway to complete the package. (Sponsor provides splash page graphics according to specification with event organizers' approval.) HR Professionals Exclusive Meet and Greet Be the FIRST sponsor to welcome attendees to the conference with a custom meet-and- greet opportunity. Held at the Convention Center on Sunday night, your company "sets the bar" for the next 2.5 days! T ip: Upgrade the experience with decor, a signature cocktail, and/or provide an exclusive branded welcome gift. (Sponsor provides logoed cocktail napkins and beverage cups.)
Official Conference Wi-Fi Be the connection for every conference attendee with Wi-Fi. This highly visible opportunity puts your brand message on the most used amenity during the event. Your custom splash page greets users after your personalized password is entered daily. ( Sponsor provides custom password for login and splash page graphics according to specifications with event organizers' approval.) Closing General Session Brunch and Signature Coffee Bar Make a lasting impression on the final morning with a continental breakfast featuring an upgraded coffee bar with espresso and lattes. Front and center in the Ballroom lobby, your breakfast and coffee bar greets attendees before the closing general session. Tip: Upgrade the bar with special toppings for the coffee. (Sponsor provides logoed beverage napkins and coffee cups).
13
2023 HRSouthwest Conference Prospectus
Platinum $ 10,000
Platinum Sponsor Marketing Perks Choose Four (4) ▶ Two (2) one-day passes (May not be used for company representatives) ▶ Two (2) lead retrieval licenses ▶ Pre-conference Attendee Email (Titanium and Platinum levels only) ▶ Company video posted to conference social media channels pre-event ▶ Digital advertisement on the conference website ▶ Advertisement in one (1) Attendee Newsletters pre-event ▶ Mobile app Exhibitor Directory banner advertisement (Half-day exposure) ▶ One (1) Mobile app “push” notifications onsite ▶ Advertisement on Mobile App home page (Half-day exposure)
The 10' x 20' booth space includes carpet, one (1) table, two (2) chairs, one (1) wastebasket, and overnight perimeter security. Four (4) complimentary booth staff registrations include all general sessions, two (2) lunches, access to the VIP Partner Lounge, and all networking events. Please note sharing of badges is not allowed. Purchase additional booth staff registrations for $175 each to accommodate staffing schedules.
Keynote Introduction Monday General Session SOLD Here is your chance to welcome future clients during the opening session, the highest attended session during the event, and introduce Monday's Keynote speaker. Sponsor representative receives one minute of stage time to introduce the speaker. Tip: Provide a logoed giveaway for all chairs to drive attendees to your booth. Previous Keynote speakers include Former irst lady Laura Bush; David Horsager, inventor of The Enterprise Trust Index; and author John O'Leary Keynote Introduction Wednesday General Session Position your brand at the closing session. Introduce Wednesday's Keynote speaker and close the event with one minute of stage time to introduce the speaker. Tip: Provide a logoed giveaway for all chairs or literature with a post-show call to action. Previous Keynote speakers include Ginger Hardage, SVP of Southwest Airlines; Astronaut Scott Kelly; and celebrity chef Carla Hall.
Welcome Celebration Bar ( 2 Available)
Welcome attendees to the exhibit hall with a well-deserved "first day" drink. Your branded bar hydrates attendees who stay to unwind, catch up with friends, and meet with exhibitors. Work with event organizers to upgrade the “standard” bar included. Sponsor provides logoed cocktail napkins. Tip: Add that extra touch and provide logoed bottle koozies. (Standard bar includes beer and wine only.) SHRM Store SOLD Centrally located near registration, the bookstore offers a wide variety of conference speaker-authored titles, favorite HR books, and HR-related swag. Add your brand to this busy stop for attendees. Tip: Provide a giveaway or piece of collateral for cashiers to add to the bag upon checkout.
14
2023 HRSouthwest Conference Prospectus
Morning Break Adult Beverage Bars (2 Available) Set the Marketplace a buzz with a Beverage Break featuring a Mimosa & Bloody Mary Bar! This enhanced sponsorship opportunity is sure to be a conference favorite. With a beverage station setup near your booth, capture those leads while attendees take a break from educational sessions. ( Sponsor provides logoed beverage napkins. and cups.) Headshot Lounge SOLD Wow attendees with one of the most popular activities in the Marketplace. Enhance the headshot experience and create the ultimate lounge while attendees wait to update their headshots by professional photographers. Your booth is extended to include the equipment, soft furnishings, and space for you to meet with attendees while they casually wait for their photos to be taken. Tip: Create a custom branded lounge by upgrading or adding furnishings and provide a logoed giveaway like a selfie light or mirror. (Work with conference organizers for more ideas). Paws for a Break Attendees pause for a break at the very popular "dog yard" filled with dogs and puppies who are in training and meeting socializing goals. This activity helps socialize dogs as they learn to become invaluable canine companions for their owners. Tip: Provide a dog lover giveaway like a collapsible bowl or bags for... you know. (Work with conference organizers for more ideas .)
Convention Center Escalator and Front Door Clings Welcome attendees with branded messages on the Fort Worth Convention Center's front doors and main escalator. Your brand and messages provide direction and welcome attendees as they walk to and enter the center. Your wrapped escalator greets everyone at the main entrance, and every HR practitioner travels up and down the escalators to access second-floor events and sessions for 2.5 days! Tip: Use this space for QR codes to promote a conference special and drive traffic to your booth. ( Sponsor produces and prints door and escalator clings to specification.) Marketplace Challenge Marketplace BINGO is back! Put your "mark" on this proven exhibit hall traffic driver. Attendees play BINGO by visiting participating exhibitor booths for a “dab," and drawings are held for chances to win cash and prizes. Your logo is on the front of every game card twice - a square and in the "free space" and your brand takes over the back of the cards to include a short bio or an additional call to action with game instructions. Drawings for chances to win cash and prizes can be announced by your representative in the Welcome Lounge. Tip: Increase the prize appeal making your "free spot" eligible for an additional drawing from your booth. ( Sponsor provides nine higher-end giveaways to go with cash gift cards. Work with conference organizers to create custom prizes . )
Lanyards and Badges SOLD Lanyards featuring the sponsor's logo are worn by attendees, exhibitors, and speakers throughout the Conference. Many attendees also re-purpose them for their key chains, security badges, and other everyday uses, giving your logo more reach after the event. Conference attendees must wear their badges for admittance to education and networking events. Your full-color advertisement encourages attendees to stop by your booth, download your white paper, and more. (Sponsor provides lanyards with event logo to specifications.) Executive Breakfast SOLD Get your brand in front of decision-makers while you fuel them up for a day of education and networking at the Executive Breakfast. This invite- only event brings together registered, executive- level HR practitioners to discuss common issues their facing in the industry. Tip: Provide a logoed giveaway for these HR leaders like a notebook or journal.
15
2023 HRSouthwest Conference Prospectus
Gold $ 7,500 The 10' x 10' corner booth space includes carpet, one (1) table, two (2) chairs, one (1) wastebasket, and overnight perimeter security. Two (2) complimentary booth staff registrations include all general sessions, two (2) lunches, access to the VIP Partner Lounge, and all networking events. Please note sharing of badges is not allowed. Purchase additional booth staff registrations for $175 each to accommodate staffing schedules.
Gold Sponsor Marketing Perks Choose Three (3)
▶ One (1) one-day pass
(May not be used for company representatives) ▶ One (1) lead retrieval licens e ▶ Company video posted to conference social media channels pre-event ▶ Digital advertisement on the conference website ▶ Advertisement in one (1) Attendee Newsletters pre-event ▶ Mobile app Exhibitor Directory banner advertisement (Half-day exposure) ▶ One (1) Mobile app “push” notification onsite
Themed Lunches 1 Available Get in front of 95% of Conference
Water Bottle SOLD Are you Looking for a socially responsible way to get your name in front of all participating HR professionals? Water bottles are your opportunity to get your brand in the right hands. The sponsor provides the logoed bottle or receptacle and includes a nod to the Conference. Tip: Provide logoed flavor packets at your booth and drive thirsty traffic.
attendees who stay at the venue to break for lunch. Sponsor provides logoed lunch- size napkins. T ip: Put fun giveaways or engaging collateral on the tables to drive booth traffic. Recharge Lounge SOLD Help attendees relax and recharge during the event. Located near your booth on the exhibit floor, conference organizers provide chair massages, and your creativity provides the rest. Sponsor provides additional quick "me time" options to complete the lounge. Think oxygen bars, mini yoga sessions, or VR meditation , the sky's the limit! T IP: Continue the relaxation and recharge by providing a logoed bath bomb or face mist to hydrate attendees. (Sponsor must have all activities approved by event organizers.
16
2023 HRSouthwest Conference Prospectus
Selfie Wall Conference attendees love photos. And with a memorable background, your brand gets noticed with every selfie taken and posted during the event. Your booth has extra space to incorporate your photo moment. T IP: Make your moment snap worthy. Bring a traditional photo booth, a 360-photo booth, a graffiti wall, or a green screen. ( Sponsor provides background . Photo takeaway must be co-branded or included within the design. )
Ribbon Wall SOLD Attendees love to share their accomplishments in the form of badge ribbons. One of the most popular areas is the ribbon wall; your logo and marketing message can be seen by all who visit. Conference organizers supply DallasHR Chapter, SHRM, and HRCI ribbons ONLY. ( Sponsor fills the remaining spaces with customized ribbons.) Official Conference Bag SOLD Attendees collect a lot of "stuff" throughout the event. Be the hero and provide the official conference bag for them to carry throughout the Convention Center! The sponsor provides the logoed bag and includes a nod to the Conference. TIP: Stash a few "golden tickets" in random bags for prizes. Lawn Games SOLD Who does not enjoy a friendly game of Cornhole or giant Jenga? Lawn games are centrally located in the Marketplace and are a great way to meet attendees and challenge some to a quick game. TIP: Hold a contest or scan badges for leads and raffle off a personalized cornhole set. ( O rganizers provide two (2) Cornhole games with your logo. Sponsor is responsible for providing all other games. )
“
I’m a first-time attendee, and this conference was absolutely fantastic! From meeting and networking with exhibitors to learning from the speakers, it’s been one hell of an experience. I feel validated, energized, and inspired.
Akanksha Bhat, HR Business Partner, Alstom
17
2023 HRSouthwest Conference Prospectus
Silver $ 5,000
Silver Sponsor Marketing Perks Choose Two (2)
The 10' x 10' inline booth space includes carpet, one (1) table, two (2) chairs, one (1) wastebasket, and overnight perimeter security. One (1) complimentary booth staff registration includes all general sessions, two (2) lunches, access to the VIP Partner Lounge, and all networking events. Please note sharing of badges is not allowed. Purchase additional booth staff registrations for $175 each to accommodate staffing schedules.
▶ One (1) one-day pass
(May not be used for company representatives) ▶ One (1) lead retrieval license ▶ Company video posted to conference social media channels pre-event ▶ Digital advertisement on the conference website ▶ Advertisement in one (1) Attendee Newsletters pre-event
Conference Pens SOLD All Conference attendees receive a pen at registration. Pen includes both logos, and any remaining pens are distributed by DallasHR at various HR industry events throughout the year, keeping your brand and the conference top of mind. (Sponsor provides the dual logo pen.) Welcome Lounge SOLD Centrally located near registration, the Welcome Lounge is the first stop for questions and help. Staffed by Conference volunteers, your name will be associated with smiling faces, quick directions, and help for attendees. Charging Lounge s 2 S OLD Keep your brand in front of Conference participants recharging their devices. Charging tables and "charged" seating areas with logo recognition are placed throughout the Marketplace providing convenient, comfortable places to plug in and stay connected. Tip: Provide a wireless charger to give away from your booth.
First - Timers Orientation Session SOLD
The Conference is busy, and the event can be a bit daunting for the first-time attendee. The First-Timers Orientation session is the first stop for new and past attendees who want to see what is new at this year’s event. Engage with these newbies and help them navigate the event successfully. Sponsor can provide collateral at the back of the room and provide a short video to run as the room fills. Bonus Leads: Attendees are scanned upon entrance to the First Timers session, and the list is shared with the sponsor.
18
2023 HRSouthwest Conference Prospectus
Educational Tracks (3 Available) SOLD Share your passion for HR knowledge and certification with a group of concurrent education sessions. Choose from the following Tracks when reserving your sponsorship: Talent Acquisition & Planning, Leadership & Personal Development, or Business Acumen & Strategy. TIP: Provide a logoed giveaways like a notepad for participants. Sponsor can provide collateral at the back of the room and provide a short video to run as the room fills. Bonus Leads: Attendees are scanned upon entrance to sponsored sessions, and the list is shared with the sponsor. Speaker Lounge SOLD High visibility is guaranteed when your company welcomes thought-leading HR industry experts as they prepare for their presentations. All speakers register in the lounge, enjoy snacks and beverages and use the space during “downtime.” Tip: Upgrade the snacks or furnishings in the speaker lounge. Your brand reminds speakers of your support AND reaches attendees with your logo on walk-in slides and signage. ( Sponsor i rovides dual logo speaker gift. )
The Art of HR SOLD Help the local community while receiving brand recognition with this turnkey mural painting area. Event attendees can contribute to a "paint-by- numbers" mural to be donated to the Ronald McDonald House in Fort Worth. Your company could be front and center for this community service project. TIP: Provide logoed aprons for attendees to wear while they paint or a giveaway in your booth related to painting by numbers or the mural specifically. Sponsor can provide logoed table coverings for the painting area and participate in a photo opportunity when the mural is presented to Ronald McDonald House. Student Orientation Students are the future of HR and here's an opportunity to get in front of them early in their career. Engage with students as they begin their journey in the HR industry. Tip: Provide a logoed giveaway for these future leaders. Sponsor can provide collateral at the back of the room and provide a short video to run as the room fills. Bonus Leads: Attendees are scanned upon entrance to the Student Orientation, and the list is shared with the sponsor. Hotel Key Cards SOLD Be at the fingertips of those attendees staying at the headquarter hotel, literally! All event participants staying at the Omni Hotel will see your logo multiple times each day during the conference when they reach for their hotel key card. TIP: Include your Booth # or a QR code on the card design to further your brand recognition. Sponsor is responsible for keycard stock and dual logo design and works with the Omni Hotel directly for keycard logistics.
Legal Exchange Sessions SOLD These popular Wednesday morning sessions are all about the legal issues affecting HR today. Taught by lawyers versed in HR issues, attendees walk away with actionable takeaways for immediate use if necessary. Tip: Provide a stress squeezy shaped like a gavel with your logo. Sponsor can provide collateral at the back of the room and provide a short video to run as the room fills. Bonus Leads: Attendees are scanned upon entrance to Legal Exchange sessions, and the list is shared with the sponsor. Conference Volunteer Appreciation SOLD Conference volunteers are HR professionals you want to get in front of. More than 20 volunteers are made up of VPs, Directors, and Managers who work in HR for Texas area companies. Sponsor provides conference polos with your logo on the sleeve and volunteer appreciation gifts with dual logos. TWO sponsor reps are invited to dinner and have access to the volunteer lounge. Pre-Conference Workshops SOLD Hundreds of committed HR professionals register for pre-conference workshops on Sunday before the official start of the Conference. Be the first sponsor they connect with! Your full-day sponsorship includes two ½ day workshops. Tip: Provide a giveaway for these overachievers, like a logoed notebook or journal. Sponsor can provide collateral at the back of the room and provide a short video to run as the room fills. Bonus Leads: Attendees are scanned upon entrance to workshops, and the list is shared with the sponsor.
19
2023 HRSouthwest Conference Prospectus
2023 Sponsorship Benefits
Titanium $ 15,000
Platinum $ 10,000
Gold $ 7,500
Silver $ 5,000
PICK 6
PICK 4
PICK 3
PICK 2
20' x 20'
10' x 20'
10' x 10'
10' x 10'
Booth Space
▶
Table and chairs by request
▶ Standard Booth Package Carpet, 6' table, two chairs, wastebasket, perimeter security
check-square
check-square
check-square
▶ Complimentary basic electricity by request only
check-square
Eight (8)
Four (4)
Three (3)
Two (2)
Complimentary booth staff
▶
▶ Access to VIP Sponsor Lounge, two general sessions, two networking breaks, two lunches and two evening networking events
check-square
check-square
check-square
check-square
$175
$175
$175
$175
Additional booth staff
▶
Marketplace BINGO Game Spot
▶
check-square
check-square
check-square
check-square
▶ Exhibitor Directory listing with linked logo and company description on hrsouthwest.com
check-square
check-square
check-square
check-square
Company and sponsor-level recognition in promotional marketing and select emails, flyers, and mailers that drive attendance
Company Logo Company Logo Company Name Company Name ▶
Verbal and Visual
Verbal and Visual
Visual
Visual
▶ Company and sponsor verbal or visual recognition during each general session
Company logo and/or name and sponsor-level recognition on all appropriate signage and hanging banners.
Company Logo Company Logo Company Name Company Name ▶
▶ Additional booth space at 50% off prevailing rates (Rates apply to the booking date.)
check-square
check-square
check-square
check-square
▶ Early access to, and discounted rates for, 2023 booths and sponsorship packages
check-square
check-square
check-square
check-square
20
2023 HRSouthwest Conference Prospectus
Choose Your Perks
Titanium $ 15,000
Platinum $ 10,000
Gold $ 7,500
Silver $ 5,000
PICK 6
PICK 4
PICK 2
PICK 3
▶ Two complimentary hotel room nights (room & tax only) Two people one night or one person two nights
check-square
2 Passes Monday or Tuesday
2 Passes Monday or Tuesday
1 Pass Tuesday Only
Complimentary One Day Pass(es) May not be used for company representatives
▶
3 Licenses
2 Licenses
1 License
1 License
▶ Complimentary Mobile Lead Retrieval Licences
▶ Pre Conference Company promotional video (self-produced) posted to conference social media channels including Facebook,Twitter and LinkedIn
check-square
check-square
check-square
Pre Conference Attendee Email
▶
check-square
check-square
▶ Limited number avaial able. First come first served
Post Conference Attendee Email Limited number available . First come first served
▶
check-square
▶ Conference Website - Digital Advertisement (limited space availaable)
check-square
check-square
check-square
check-square
▶ Advertisement in Monthly Attendee Newsletter ( N o-more than 2 ads per month, limited space available)
check-square
check-square
check-square
check-square
▶ Mobile app push notifications (limited number available)
1 Notification
1 Notification
3 Licenses
1 Half Day
Mobile app Home Page Advertisement
▶
▶ Exhibitor Directory Mobile app banner advertisement
check-square
check-square
Descriptions and benefits are as of 0 2/2 0/2023 and are subject to change. Many bene f its are subject to printing or other production deadlines. Discounts, substitutions or concessions will not be applied to sponsorships confirmed after related deadlines. Please email exhibitors@hrsouthwest.com for more information.
21
2023 HRSouthwest Conference Prospectus
Contact us We’re here to answer any questions you may have. Reach out via email: exhibitors@hrsouthwest.com or by phone: Florence Epelfeld, 469.283.6962 Follow us
October 15-18 2023
hrsouthwest
HRSouthwest Conference
@HRSouthwest
22
2023 HRSouthwest Conference Prospectus
Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22Made with FlippingBook HTML5