Role Purpose and Responsibilities
Budget and Supply Chain Management • Lead on the selection and procurement of specialist support from H&S Consultants and ensure they are managed against an agreed scope of services, using appropriate forms of procurement and contract, identifies opportunities for improving the supply of H&S related services, and prepares implements, manages and reviews the necessary contractual arrangements. • To be responsible for expenditure that is contained within budget limits agreed, making clear to the Director of Estates Management when, why there are budget pressures and risks. • Manage expenditure within delegated budgets, ensuring sound financial management and procurement of goods and services in accordance with University and Departmental policies. • Management and administration of supplier and service contracts, regularly reviewing content, competency, performance, ensuring KPI’s are met and contracts represent value for money. • Plan, profile and forecast the statutory compliance and health and safety budget for the ongoing and dynamic University environment. In line with University’s financial regulations, and throughout the year in line with the University’s planning and accountability cycle. • Proactively analyse changing legislation, regulation, standards and guidance to identify potential future impact to budgetary demands by providing advice on annual budgets required to deal with H&S related commitments. Leadership • To take resposbility for the role chair of the statutory compliance group. • To support the director in the development and implementation of the health and safety plan and strategic direction. • To lead business continuity and risk management programme. • To take responsibility for the business continuity programme development and training for the whole university, also including the design and implemention of audits and exercises to identify gaps and action plans. • To lead on the the development of the estates strategic and operational risk register and setting of cultural tone as positive H&S and risk assurance. • To provide direct support to Directors with responding to ongoing Trade Union consultation and engagement. • To be the senior area representative from Estates Management at the H&S Governance Committee (by invitation), Animal Welfare and Ethical Board, Biological Safety, Health and Safety Consultative and Governance Committee, Dangerous Goods and Security Committees, etc. • Working closely with all Directors of FRCS, Head of Insurance, Safety Advisor, Faculty H&S Officers, Head of Environmental Sustainability, Head of Maintenance, Head of Capital Development, Head of Engineering. • Leading on the development of university wide training, developmental events and training exercises. • Lead on the investigation of incidents, from minor accidents to potential fatalities, and undertaking root cause analysis to reduce risk of incidents occurring or re-occuring. • Line Management of Risk and Assurance Team. • Member of an on-call rota to support incidents impacting on operational activity of the university.
Health, Safety, Risk and Business Continuity • Actively participate in FRCS and University health and safety committees as appropriate. • Actively participate, and Chair as appropriate, the FRCS compliance meetings and other associated meetings commensurate with the post. • To identify existing and potential strategic and operational compliance risks and record on the risk register to manage, minimise, mitigate or remove those risks. • Implementing improvements as appropriate and ensuring reportable levels of performance are raised with senior managers. Skills and Knowledge • Apply resilient negotiation and influencing skills at a senior level. • Excellent inter-personal and networking skills and the ability to set up and lead bespoke working groups to achieve specific objectives. • Have a thorough understanding of the practical application of safety legislation and appropriate standards in a multi-functional dynamic complex organisation. • Possess a high level of computer literacy. • Show a have high levels of integrity, self-motivation and proactive organisation whilst demonstrating professionalism, technical competence, the ability to manage projects within agreed timescales, budget and measurable outcomes. • To be able to engage and work with all levels across the University. • To be naturally customer-centric in all aspects of work, and fully engage with the FRCS culture and ethos. • To be self-motivated and be able to motivate staff at all levels. • To lead on annual FRCS and contractors health and safety seminar. • To lead on the promotion of continuous improvement of statutory compliance. • To present written and verbal reports as appropriate. • To proactively develop a strong positive national, regional and university profile to raise the external profile of the university as being an organisation that treats risk and compliance seriously. • To promote a positive culture of health, safety and welfare, ensuring full compliance with University and departmental health & safety policies and codes of practice. • To represent FRCS at University central committee as appropriate. • To pro-actively work in collaboration and partnership with external stakeholders such as HSE, Fire Authority, Local Authority, AUDE, USHA etc.
• To communicate effectively, both orally and in writing. • To establish effective networks internally and externally.
• To have a practical understanding of the application of risk management to decision making. • To have high levels of management and leadership drawn from experience and knowledge.
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