Role Purpose and Responsibilities
RESPONSIBILITIES
Reporting to the Director of Estates Management, this highly proactive role will include responsibility for Health and Safety Management, Business Continuity, Risk Management and Assurance across Estates management and in wider support of Facilities, Residential and Commercial Services (FRCS), and will have line manage responsibility for the Risk Assurance team. Your principle role will be to manage the ISO 45001 Occupational Health and Safety Management System, Business Continuity and Risk Management programme whilst providing assurance via a regime of continual auditing, monitoring and review, that Estates management and FRCS has discharged statutory obligations across all operational activity to ensure legal compliance obligations are met to reduce the risk of prosecution, legal action, reputational damage, and financial penalties to the university or its officers. To eliminate the risk of non-compliance with statutory legislation you will stay abreast of legislation and guidance to develop, implement, manage and monitor policy, strategy and procedures relating to Occupational Health and Safety, Business Continuity and Risk Management, so as to ensure that all statutory obligations are met. And that key strategic and operational risks are actively managed to minimise their impact, or likelihood of occurrence, via the implementation of appropriate mitigation plans, business continuity planning and emergency preparedness, response and recovery. You will promote at all times a strong positive safety culture, and will ensure that delegated health, safety, business continuity and risk management related projects are delivered to the agreed programme, budget and quality, working to recognised Project Management standards. University Context: Facilities, Residential and Commercial Services has a key role to play in development of and operational servicing of the estate ranging from small alterations to major construction and refurbishment projects, maintenance and other estates and facilities management services to support the 54 academic departments, based in circa 300 buildings (approx 460,000 m2), across a 255 ha site, and satellite sites. The diverse Estate includes many listed buildings from the Georgian and Victorian periods as well as contemporary buildings and conservation areas coupled with the complex research laboratories this provides many challenges in the management of statutory obligations.
• The role holder will be responsibility for: • To be the competent professional lead required to make independent decisions that will impact across the university in core areas of legal compliance risk and assurance by retaining a thorough and up to date knowledge of statutory and mandatory legislation, national guidance documents and policy and effectively applying it against the complex and dynamic nature of the university. • Appointment and management a team of competent contracted Authorising Engineers to ensure robust objective external scrutiny of processes and policy to ensure the university remains compliant with legislative obligations to reduce the risk of financial penalties, prosecution and reputational damage. • To ensure compliance with asbestos, water hygiene, electricity, gas, pressure systems etc legislation. • To ensure robust assurance processes are in place including recording and reporting on deviation from policy or legislation that could lead to financial penaties or prosecution of the university. • To plan university wide audits across a wide range of risk areas and develop action plans for Directors to adopt and progress within their areas to assist Directors manage risk in their areas of responsibility. • Lead on the development of an audit tracker development, monitoring and reporting for areas of risk such as H&S, Business Continuity, CDM, Fire and Compliance etc. • Effective budgetary management, forecast planning (statutory compliance, asbestos, training, and health and safety, consultants etc) to ensure budget is adequately funded to ensure risk is managed and processes are in place to adequately demonstrate the university is reducing the potential financial and reputational impact of non-compliance. • Leadership, input and support of the university wide Business Continuity Community and Steering Group, development of exercises and audits and monitoring progress, liaison with external agencies such as the Merseyside Resiliance Forum to reduce the risk of failure in core areas of operational activity in faculties and professional services. • To lead on developing a risk register and policy to manage capital design and maintenance safety and assurance in accordance with the CDM regulations to reduce risk of H&S incidents of operatives and risk of prosecution by the HSE. • As the senior area expert to make decsions that will influence improvements to operational activity and policy demonstrating assurance and reducing risk. • As senior expert in this area to attend Risk and Assurance Committee, Business Continuity Community and Business Continuity Steering Group, Fire Committees etc. • Lead on the development and maintenance of the university compliance plan to support strategic direction – development of KPI’s, leading and lagging indicators, the ISO 45001 system, and HASMAP.
• Lead on the dvelopment of risk driven audit plan and processing internal audits with clear SMART focussed action plans, undertake investigations, Risk Control Assessment and reports to give assurance to audit committee and the legally consitituted Health & Safety Governance Committee. • Ensuring health and safety governance, codes of practice, policies, procedure and standards are in place and updated accordingly on a regular basis. • To lead on Fire Safety Management based on existing, and emerging legislation, that will ensure risk of fire to university all premises is managed.
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