Aston University - Space Manager

Job description

Job Purpose:

Responsible and accountable to the Head of Space Strategy & Refurbishment for the management of the space planning function, ensuring that space is used efficiently and effectively, leading on teaching space design and overseeing the work of the Space Team.

Main Duties/Responsibilities:

 To be responsible for the Space Team including planning and prioritising work, delegation and balancing of workload and ensuring timely conclusion of space tasks.  To directly line manage one or more members of the Space Team including providing support and guidance where required. To be responsible for carrying out the PDR process with those staff including setting objectives, monitoring quality, performance and any training requirements.  To conduct negotiations with departmental contacts, heads of department including members of the Executive Team, regarding space requirements and appropriate space allocations to ensure the efficient use of University space.  To be proactive in the management of University space. To initiate and conduct staff group consultations to explore customer requirements and team operation together with the analysis of technical data to devise and propose appropriate solutions to overcome space challenges considering academic, logistical, financial issues, workplace regulations and political sensibilities. To engage with and influence stakeholders and implement the most suitable option.  To provide first line professional advice, guidance and support to Estates managers and all University staff regarding how to use space in the most effective and efficient manner by implementing policy standards and procedures. To explain technical or complicated space related information to a wide range of staff in an appropriate manner.  Support the Head of Space Strategy & Refurbishment in developing strategic estate/building development plans for recommendation to the University.  Where required, to lead and establish departmental consultations on master plan development projects. To produce and conduct presentations to staff groups to consult on the proposed changes, to challenge requirements and overcome conflicting views.  Where required, formulate detailed project briefs to ensure clear guidance for external architects engaged on masterplan development projects or larger projects. Working with architects and academic working groups to influence and guide the design to incorporate space efficiency principles.  To evaluate space requests, proposed alterations and space planning options and to decide which should proceed to ensure that all works align with the masterplan and the University’s wider objectives.  To lead on teaching and learning spaces design;  To research and gain sector knowledge of learning space development and technology enhanced learning, including innovative furniture and design layout solutions, via participation in national events and committees.  Create and lead academic working groups to engage with teaching staff regarding proposed designs for new or updated teaching rooms.  Translating and embedding academic teaching requirements into practical and deliverable solutions within teaching environments.  Overseeing the production of detailed design layouts and plans including furniture specification.  To act as client for externally designed teaching spaces including the briefing of and liaising with architects.

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