UCL - Project Manager



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About UCL

Transforming UCL

The Role

Job Description

Person Specification

Working at UCL

Application Process

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UCL’s estate is unique, rich in history, at the heart of London and diverse in use. Our 270 buildings are predominately located in Bloomsbury in Central London but with a number of specialist satellite sites beyond that. The scale, variety and complexity of the estate is unparalleled within the sector. To support the delivery of UCL’s 20-year strategy, UCL2034, we are delivering a £1.8bn capital investment programme to develop a truly inspiring estate for our students, staff, visitors and partners. This includes the development of UCL East, our new campus at the Queen Elizabeth Olympic Park, which will offer world class research, teaching and living accommodation within the largest cultural and educational development in Europe. UCL is London’s leading multidisciplinary university, with more than 13,000 staff and 42,000 students from 150 different countries. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any class, religion, and the first to welcome women on equal terms with men.

As we continue to invest in creating a world-class, fit-for- purpose estate to support ou world-class research, teachin and enterprise activities, we are seeking to appoint to the post of Project Manager.

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About UCL

UCL is a diverse global community of world-class academics, students, industry links, external partners, and alumni. Our powerful collective of individuals and institutions work together to explore new possibilities. Since 1826, we have championed independent thought by attracting and nurturing the world’s best minds .

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As set out in UCL 2034 , UCL’s strategy is based on the following principal themes: Academic leadership grounded in intellectual EXCELLENCE A global leader in the integration of research and education, underpinning an inspirational student EXPERIENCE Addressing global challenges through our disciplinary excellence and distinctive CROSS-DISCIPLINARY APPROACH An accessible, publicly engaged organisation that fosters a LIFELONG COMMUNITY London’s Global University: IN LONDON, OF LONDON AND FOR LONDON Delivering global impact through a network of INNOVATIVE international activities, collaborations and partnerships.

UCL is taking on some of the biggest challenges of our time, and making vital contributions to the public good.

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Transforming UCL

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We are transforming our spaces into innovative buildings and world-class facilities – empowering our staff and students to discover more about our world and solve global problems. UCL’s extensive building and refurbishment programme - Transforming UCL – is well under way. This is about creating amazing, inspiring, sustainable spaces that meet UCL’s world-class aspirations and commitment to academic excellence, collaborative learning and innovation. With our students at our heart, we are creating spaces to push the boundaries of our aspirations, ideas, research and innovations. Our central London estate is unparalleled in the sector in its size, scope and architectural heritage. Our development opportunity at UCL East secures our campus of the future, again, unrivalled in its vision for collaborative, multi- platform living and learning spaces for the next century and beyond. With this comes challenge and opportunity in equal measure. We are: • Transforming UCL into a world leading campus • Optimising and progressing our buildings and spaces • Working with our community to design our campus of the future • Delivering sustainability and inclusion to future-proof our estate

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The Role of Project Manager

We are seeking to appoint to the crucial post of Project Manager to play a leading role in the delivery of a world- class estate to support world-class research, teaching and enterprise. UCL’s estate is unique, rich in history, at the heart of London and diverse in use. Our 270 buildings are predominately located in Bloomsbury in Central London but with a number of specialist satellite sites beyond that. The scale, variety and complexity of the estate is unparalleled within the sector. To support the delivery of UCL’s 20-year strategy, UCL2034, are delivering a £1.8bn capital investment programme to develop a truly inspiring estate for our students, staff, visitors and partners. This includes the development of UCL East, our new campus at the Queen Elizabeth Olympic Park, which will offer world class research, teaching and living accommodation within the largest cultural and educational development in Europe. The Project Manager will lead the delivery of a range of adaptation and refurbishment building projects and support on new-build projects across an incredibly diverse estate portfolio including academic and research facilities, commercial space, and student accommodation. Responsible for providing a high level technical advisory service to UCL stakeholders, you will play a key part in the successful delivery the estate development programme personally being responsible for projects from £0.1m to £5m in value but also with the opportunity to support Senior Project Managers and Assistant Directors on major projects up to and in excess of £20m in value.

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Job Description


Project Manager




UCL Estates


Senior Project Manager

JOB PURPOSE: Acting as the internal University Project Officer, the primary responsibility is to manage the overall process of project delivery ensuring compliance with robust governance processes, ensuring appropriate arrangements are in place with teams to achieve safety, time, cost and quality parameters. Providing professional support to the Project Sponsor, reporting through the Portfolio Services Office (PSO) to the specific Project Board ensuring all necessary financial approvals are in place as progress is made through the key Stage gates of the projects. PRINCIPAL DUTIES AND RESPONSIBILITIES OF THE POST: a) Provide high quality Project Management of building projects and project packages across new build, adaptation and refurbishment building projects. The projects range to in excess of £40m+ albeit the typical range is £500,000 to £20m+. b) Work closely with Estates Strategy Managers during the establishment of client briefs and preparation of option appraisals, budget costings, outline programmes and feasibility studies. c) Undertake the procurement and management of external consultants (generally through the UCL Consultants Framework), contractors and suppliers d) Work closely with the Project Sponsor, supporting them through each of the project stage-gates pursuant to UCL’s agreed governance and process arrangements for projects. e) Identify and work closely with all stakeholders in relation to timely input to the project stage-gates process whilst ensuring proactive customer engagement at all stages.

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f) Provide an interface between departments sponsoring projects and consultant project managers, design teams and contractors. g) Manage external consultant teams so that projects are delivered safely, within time constraints and to agreed quality and budget, pursuant to the approved Business Case. Where the external team is managed by an external Project Manager or Lead Consultant, liaise with the external managers so that projects are delivered within the business case parameters. h) Where external consultant teams include an external Project Manager (or Lead Consultant), manage the teams to ensure there is no duplication of responsibilities between internal and external management. Manage external teams, consultants and contractors, to ensure compliance with all necessary PSO reporting requirements in a timely manner. i) Ensure that a robust change management process is in place and actively managed. j) Advise on procurement routes and contract procedures including, where appropriate, European procurement procedures. k) Carry out regular site inspections with the Project Team ensuring site safety is the number one priority along with workmanship, quality and adherence to programme; carry out pre-handover inspections. l) Facilitate engagement with Facilities & Infrastructure teams through project design, delivery and handover. m) Facilitate engagement with other Estates teams including Property, Estates Strategy, EM&I, Facilities and Safety & Sustainability. n) Ensure a robust Risk Management process is in place with clearly identified Risks, allocated manager of the Risk and proposed mitigation measures. Maintain a Risk Register throughout the life of the project design and delivery. o) Administer project finances using UCL’s electronic financial systems and comply with UCL Estates financial regulations. Prepare and/or check that interim valuations and payment certificate processes are undertaken. Undertake final account checking and issue final certificate including release of retentions after final inspections. Provide documents as necessary for audit purposes. p) Prepare and monitor programmes of works to ensure that works are completed in accordance with programme and within agreed cost limits. Proactively manage and resolve any under-performance issues that may arise.

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q) Promote and oversee the application of VFM techniques (e.g. whole life based design, value management, post-occupancy evaluation) and assist in their review and development. r) Assist in the preparation, monitoring and updating of UCL design and installation standards and ensure that such standards are observed for all projects. s) Ensure that all statutory requirements are complied with. t) Maintain an awareness and understanding of environmental, sustainability, Health, Safety and Welfare standards and procedures including those set down by UCL and ensure that they are complied with through internal and external teams. u) Ensure that adequate records are maintained and that building safety files are updated on completed projects. v) Identify any energy saving or other environmental sustainability opportunities that may become evident during the course of projects. w) Provide information and assistance in the preparation of departmental and other budgets. x) Attend staff meetings and training as required. y) Carry out any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the Line Manager of Head of Division. COMMITMENT TO EQUALITY UCL is proud of its longstanding commitment to equality and to providing a learning, working and social environment in which the rights and dignity of its diverse members are respected. Among other initiatives, UCL has eight Athena SWAN awards for good employment practice for women working in science, engineering and technology in higher education and research. GENERAL As duties and responsibilities change, the job description will be reviewed and amended in consultation with the post-holder. The post-holder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager. The post-holder is required actively to follow UCL policies including Equal Opportunities policies. The post-holder will maintain an awareness and observation of Fire and Health & Safety Regulations.

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Person Specification

GENERAL A background and track record of managing construction projects (including new build, refurbishments and improvements) within a large, complex, occupied estate involving a wide range of building types and stakeholders. (Essential)

Experience of delivering projects within HE sector or comparable. (Desirable)


A strong technical knowledge of UK building construction. Technical knowledge of refurbishments of existing buildings and occupied buildings would be an advantage. (Essential) An appropriate qualification in Project Management, or a relevant technical construction discipline. (Essential) Member of Chartered Institute of Building (MCIOB) (Desirable) or Member of the Chartered Institute of Civil Engineers (MICE) (Desirable) or Member of the Royal Institution of Chartered Surveyors (MRICS) (Desirable) RELEVANT EXPERIENCE Experience of managing major projects i.e. over £1million from inception to completion. (Essential) A practical knowledge and application of statutory regulations relating to Planning Acts, Building Regulations, Health & Safety at Work Act and Construction Design Management Regulations. (Essential) A good knowledge of relevant standard forms of building contract. Substantial experience of briefing and procuring construction projects. (Essential)

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Client side project management (Desirable) Experience of delivering teaching laboratories, research laboratories and other similar highly serviced functional spaces. (Desirable) Experience of working as part of a multi-disciplinary team. (Desirable) Experience of laboratory design (commercial, university or hospital). (Desirable) RELEVANT SKILLS/ APTITUDES Self-disciplined, professional and able to work under own initiative and to tight deadlines. (Essential) Effective interpersonal, management and communication skills, including the ability to: (Essential) - write clear and concise reports and other professional communications - interpret and present complex matters succinctly, clearly and persuasively - establish good working relationships with a wide range of internal stakeholders Effective planning, orgainisational, co-ordination and communication skills. (Essential) Budget and financial reporting experience (Essential)

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Working at UCL

UCL is a dynamic, global university based in one of the most exciting capital cities in the world. Not only does working at UCL offer the opportunity to work with game changers in your field, it also provides competitive terms, conditions and benefits. This role attracts a competitive salary level to attract industry leading candidates. UCL offers a compelling benefits proposition to its’ staff members. In addition to 41 days leave (inclusive of public holidays and closure days) and generous pension schemes, UCL provides a number of other staff benefits outlined below. • Excellent provision for professional development • The UCL Cycle scheme • The UCL Eye Care scheme • Voluntary Healthcare schemes • Subsidised access to a range of health and fitness facilities • The offer of an interest-free season ticket loan • Various family friendly benefits and support https://www.ucl.ac.uk/human-resources/pay-and- staff-benefits UCL aims to acknowledge, understand, and tackle structural inequities and unjust social power imbalances that affect our communities across the institution. This means recognising how we got here and what needs to be done to ensure equity, inclusion and belonging for those who are not systemically privileged by our society. You can learn more about our Equity and Inclusion plan at Equity and Inclusion Plan 2020- 21 | Office of the President and Provost (Equality, Diversity & Inclusion) - UCL – University College London

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Application Process

To arrange a confidential conversation to discuss the opportunity in more depth, please contact: Ben Duffill ben.duffill@mrgpeople.co.uk Nick Coppard nicholas.coppard@mrgpeople.co.uk Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to ucl@mrgpeople.co.uk clearly quoting the post title of the role to be applied for. Closing date for applications is 31st October 2021.

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