A Trust where every child is known and loved
ESTATES COMPLIANCE MANAGER RECRUITMENT PACK
Welcome!
Dear Applicant
Thank you for your interest in the post of Estates Compliance Manager which we are excited to be advertising for. This is an exceptional opportunity for a suitably qualified and experienced Estates Compliance Manager to work within the Trust. The Bosco Trust is at an exciting stage of its development and growth, taking in a number of new schools every year; with the potential for 36 schools in total. This unique and important post has the potential to make a very real difference and lasting impact on the future life- chances of the children entrusted to our care. The Bosco Catholic Education Trust, was formed in 2016 and is now at a crucial stage of its future development, supporting and facilitating the success of a growing number of Catholic schools across Sussex. In this short period of time, we have achieved a lot and are now looking to appoint a Compliance Manager to join our fantastic team. For us as a Trust and family of schools, finding the right person isn’t just about their experience and qualifications, we are looking for someone who really buys into our ethos, work ethic and is a great people-person. High levels of emotional intelligence are a must! The schools in Bosco CET are all vibrant, diverse and welcoming communities. They share a common ethos and expectation, setting high standards and never settling for second-best. Your role as Estates Compliance Manager is imperative in helping these schools and the Trust to realise their ambitions for the future. We recognise that to find the right person we need to be flexible and creative. Whilst we know we need an Estates Compliance Manager full time, we’d be happy to consider anyone looking to take this role on, on a part-time basis or as a secondment within their existing job. As a minimum we believe we’d need you for at least three days a week. Flexible working is also possible, however investing in people and serving the schools within our Trust does of course mean we can’t do this entirely remotely. Bosco CET has been named as the Diocesan multi-academy trust for Sussex, and whilst our family currently consists of eight schools we expect others to join in the future. There is an exciting range of activities across the Trust, including the leading of the Sussex Maths Hub from St Paul’s, Initial Teacher Training, Professional Development Programmes and school to school support. These roles and activities lead to great innovation, opportunities and collaboration. The Estates Compliance Manager will work alongside myself as CEO and our Chief Finance & Operations Officer, Paul Bilton, on behalf of the Diocese and Trust Board. We have a fantastic education team and great administrative support for our work too. We believe it is imperative to invest in our staff and cherish their work. This would apply to you too. So, if you think this might be the job for you, please do get in contact for a chat. We’d love to hear from you.
David Carter CEO, Bosco CE
BOSCO CATHOLIC EDUCATION TRUST
St John Bosco, founded the Salesian Order in the 19 th Century. He had a profound and compelling vision for education, reaching out to some of the most vulnerable, disaffected and uncared for children in Turin and surrounding areas. He provided them with faith, hope and love; giving them opportunities and a future that no one else had afforded them. Don Bosco spoke about the need for children to be ‘known and loved’. The diocesan schools of Sussex chose Don Bosco as the patron of the multi-academy trust as it was felt he encapsulated all that we cherished in Catholic education, providing us with a model of leadership and education which would sustain and nourish us on the exciting journey ahead. The Bosco Catholic Education Trust (BCET) opened in April 2017 with St Mary’s and St Philip Howard Catholic School (SPH), Barnham. Annecy Catholic Primary School joined in February 2019, St Joseph’s in September 2020 and St Paul’s in January 2022. We look forward to welcoming three further schools between now and the end of the year, taking our family of schools to eight. As in other areas of the Diocese of Arundel & Brighton, Catholic schools are working collaboratively, cross-phase to develop an exciting vision for Catholic Education which is fit for the future. Within Sussex, there are 36 schools: 30 primary and 6 secondary. Over time it is anticipated that other schools within Sussex will join BCET, to help develop Catholic Education across the South Coast and beyond.
ESTATES COMPLIANCE MANAGER Bosco Catholic Education Trust is looking to appoint an ambitious, hardworking and experienced Estates Compliance Manager to work with schools across Sussex. Whilst we require a full time Estates Compliance Manager, we ultimately want to appoint the right person. If you aren’t at present able to commit to full time working for the Trust we would be happy to consider part-time or flexible working, including secondments, should your current employer be supportive. If you want to work with wonderful staff, students, and a forward-thinking leadership team, this is the job for you. We are always striving to improve and we’d love you to be part of this journey. • Bosco Catholic Education Trust is the diocesan Trust for Catholic schools in Sussex. • There are currently eight schools in the Trust (2 secondary and 6 primary) however we anticipate a further 3 schools joining most years up to a maximum of 36 schools by 2030. • Schools within the Trust collaborate well and have a strong track-record of school improvement. • We have a central team consisting of an Executive Finance & Operations Officer, Chief Finance & Operations Officer, Education Team, Administrative Support and CEO. • Our Trust Board is experienced, capable, strategic and offer excellent support and challenge. Bosco CET is an equal opportunity employer and is committed to the safeguarding and protection of children and individuals. This post is subject to a DBS Enhanced Disclosure.
JOB DESCRIPTION
Reports to: Location:
Chief Finance and Operations Officer
Sussex – flexible home-working permissible, will need to be in Burgess Hill one day a week and visit other schools across Sussex as required
Contract: Pattern: Salary:
Permanent
Full Time (worked between the hours of 8am and 5pm)
£45,000 to £55,000
PURPOSE OF THE ROLE Bosco Catholic Education Trust is a growing multi-academy trust serving the Catholic schools in Sussex. There are currently eight schools in the trust (2 secondary, 6 primary) and the trust expects to grow rapidly over the next few years. The purpose of the role is: • to support Premises Managers in each school in undertaking the necessary tasks to keep the built-estate compliant with health and safety and other relevant legislation, • to ensure that the compliance data in our Parago asset management system is correct, • to report to trustees on health and safety and other compliance matters. Depending on the successful candidate’s experience, over time there might be the opportunity for the postholder to conduct Bosco’s Health and Safety audits. This will be the first central estates post within the trust. Over time we would anticipate the central estates team will grow and so flexibility to a changing operating environment is a key requirement in the postholder as is the ability to establish their credibility with Business Managers and Premises Managers in each school. KEY RESPONSIBILITIES Statutory Compliance • Work with the Premises Managers to ensure that all maintenance activity complies with all relevant statutory and regulatory H&S requirements • Develop and review policies and guidance to support Bosco’s Health and Safety compliance • Develop risk assessments to support the ongoing management of risk across the Bosco Estate and review risk assessments as required • Support the management of Bosco’s statutory compliance through the management and maintenance of Bosco’s CAFM system (Parago). • Manage and co-ordinate the annual program of H&S Audits and Fire Risk Assessments with the schools and their appointed consultants • Support Head Teachers, Business Managers and Premises Managers to ensure the Bosco health & safety policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change • Develop processes to support schools to ensure that all statutory checks are conducted in line with required timeframes. • Develop systems to support efficient and accessible data ensuring all associated records are kept for all site safety and legislative purposes. To include (but not limited to) – asbestos, electrical, fire, HVAC, lifts, transportation, water and working at height
• Work with Premises Managers to review school operational procedures to comply with legislative and internal policy Reporting • Develop and maintain compliance reporting cycle for School Business Managers which allows them to monitor and support robust compliance at each school site • Develop and maintain the Estates reporting and audit process including the generation of all regularly required reports for key stakeholders, including schools, the CFOO, Bosco Leadership Team and the Trustees; Systems & Processes • Owning the management and development of the Bosco’s CAFM system (Parago) to ensure this aligns with the Bosco approach to compliance management and reporting • Work with other teams to identify compliance gaps, developing processes and procedures to address these General • Liaising with such external agencies as necessary • Complying with HSE / and other relevant body requirements and keep up to date with changes • Undertaking such training and study as required in order to stay abreast of legislation and developments relevant to the post • Recommending training for the wider team, schools staff and other colleagues with Health and Safety responsibilities as applicable • Carry out any other reasonable duty instructed by the Chief Finance and Operations Officer LIAISON & COMMUNICATION • To maintain an up-to-date electronic diary, weekly/monthly overview to ensure organisation of own diary is communicated with key staff across the Trust • To establish methods of liaising with CFOO to ensure estates teams are working in partnership • To attend and contribute to leadership meetings when appropriate • To present to different stakeholders i.e. Trustees, Local Governors, Headteachers, Auditors and Accountants • To communicate effectively with a range of Trust personnel including (but not exclusively): o Full Trust Board and its sub-committees o CEO, EFOO and CFOO o Leadership Teams across the Trust and Local Governing Committees o Business Managers and Finance Leads in the academies OTHER DUTIES & RESPONSIBILITIES • Play a full part in the life of The Bosco Catholic Education Trust community, to support its vision, values and ethos and to encourage staff and learners across the Trust to follow this example • Develop Trust policies as required and contribute to the review of existing policies as appropriate • Comply with Trust policies and procedures with regard to Health and Safety, Safeguarding, equal opportunities, race equality, conduct and dress • For any approved service level agreements, deliver day-to-day duties consistently • Interact professionally with colleagues to ensure understanding and awareness of responsibilities of all colleagues and undergo any relevant training
• Represent the CEO, CEOO, CFOO or Board where required • Undertake any other duties as may be reasonably required, commensurate with the job level
WORKING TIME • This is a full-time post, 37 hours per week, year round; unless negotiated otherwise • 7 weeks annual leave per year • Core working hours are usually agreed between 8.00am and 5pm, however the post holder may be required to work outside of normal working hours on occasion, with due notice. TERMS OF EMPLOYMENT All offers of employment are subject to the Trust receiving proof of identity, two satisfactory references, a pre-employment medical check, an enhanced DBS disclosure, a signed Code of Conduct, evidence of relevant qualifications and successful completion of a 6-month probation period. Bosco Catholic Education Trust is committed to attracting, developing and retaining a diverse workforce, with a broad range of backgrounds, experiences and perspectives.
This job description is subject to change with the agreement of the post holder.
PERSON SPECIFICATION
Essential
Desirable Method of Assessment
Knowledge & Experience NEBOSH National General Certificate in Occupational Health & Safety (essential) 2-3 years of compliance management experience Experience of working in an education/ school setting (desirable) Experience of defining, implementing and refining processes Experience of designing and presenting reports to a wide range of audiences. An understanding of the importance of Health and Safety Experience of using CAFM system(s) (essential)
✓ ✓
Evidenced by certificate
References & Interview
✓
References & Interview
✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
References & Interview
References & Interview
References & Interview
References & Interview
✓
Internal Auditor QMS Certificate (desirable)
Evidenced by certificate
Specific skills Methodical and practical in approach to work
Interview
Self-motivated with the ability to perform with limited supervision Maintaining relevant knowledge and awareness and continually developing knowledge as regulatory landscape changes Excellent communication skills particularly written with well-developed analytical and reasoning skills Excellent IT skills with specific skill in using Microsoft Office applications especially MS Teams, Word, Excel, and PowerPoint Personal Characteristics Team player, with ability to build relationships with a wide variety of stakeholders including demanding internal clients Ability to prioritise and manage conflicting demands Commitment to doing what’s necessary to deliver sustained impact Demonstrates resilience and an ability to positively respond to changing priorities Willingness to travel across Sussex to visit schools
Interview
Interview
Interview
Interview
✓
Interview
✓ ✓ ✓ ✓
Interview
Interview
Interview
Interview
Other This post is subject to an enhanced Disclosure & Barring Service check This candidate must be committed to equality and diversity in the workplace. Excellent interpersonal skills and ability to establish and maintain excellent working relationships with others Excellent communication and presentational skills An enthusiastic and flexible approach to working routines and practices
✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Interview
Interview
References & Interview
Application & Interview
Application, Interview & References References & Interview Enhanced DBS clearance & References Application, Interview & References Application & Interview
Patience and ability to remain calm Suitability to work with children
Commitment to uphold the Catholic Ethos of the Trust Commitment to equality of opportunity and anti- discriminatory practice
Sensitivity to community issues
Application & Interview Application & Interview
Empathy with children and young people and the provision of a quality service for young people
APPLICATION PROCESS
To arrange a confidential conversation, please contact our retained advisors Hayley Mintern or Melanie Pye at MRG. HAYLEY MINTERN hayley.mintern@mrgpeople.co.uk 07530 630 184 MELANIE PYE melanie.pye@mrgpeople.co.uk 07530 734 568 Closing date for applications – Sunday 8 th January 2023. Applications should consist of a CV and cover letter addressing the following points: • Why you would like to be our Estates Compliance Manager • How your skills, experience and prior impact make you a good candidate • Why you would like to work with Bosco CET and what would you bring to our Trust • How we can support and nurture you in your development The Management Recruitment Group has been retained for this appointment and any third party or direct applications will be forwarded to them. BOSCO Catholic Education Trust is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
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