4.0 Board Reports (cont'd) 4.6 Operations Committee Report
Report Submitted by: Martin Buckley (Chair)
Administration (staffing [both paid personnel and unpaid volunteer caregivers], finance, information technology, and other functions related to the background operation of the hospice); Building & Grounds (all facets of building and grounds operations/maintenance, including groundskeeping, vehicle fleet management, materials procurement, etc.) Medical (relations with physicians/nurses/aides, their participation, and related protocols); and Palliative Care (client and family services, care levels, counselling, etc.). Initial Goals and Objectives The Operations Committee shall provide recommendations to the Board on the start-up and initial phase-in of the newly constructed hospice, both prior to the hospice’s commissioning and during the initial phase of operations. Those recommendations shall be in the form of policies/policy statements/protocols/procedures, and be for the following Areas of Hospice operations: Committee Membership: Martin Buckley (Director), Catharine Hinds (Director), Donna McKown (Director), Norm Dreger (Society Member), Rebekah Gilbert (Community Member), Theresa Radwell (Ex-officio – CEO), Alison Potter (Consultant) End of Year Achievements and Successes The Operations Committee held only four regular committee meetings over the past year (June 16th, October 13th [both in 2022], January 19th and March 9th [2023]; these meetings were supplemented by a November 10th “brainstorming session” and a February 2nd working meeting, both focused on getting design and recommended FF&E* input to the Building Committee for the proposed hospice design.
The work culminated in a large spreadsheet of comments and recommendations, delivered to the Building Committee’s Chair in late March.
From that point, the Operations Committee has taken a break, anticipating that, until decisions on the proposed hospice lands’ planning bylaws are finalized, there is not much need to work on operational plans, particularly with the uncertainty of the outcome on the bylaws. (* - Furniture Fitments and Equipment) Ongoing Efforts for the Coming Year While the Committee has agreed to maintain flexibility in setting meeting dates (that is, not setting aside a particular date/time every month for its regular meetings), in order to allow its members to meet other commitments in their lives, the general “regular” meeting date falls on the second Thursday of every month. As noted above, once there has been (hopefully positive) decisions made on the planning-related bylaws by Town Council, the Operations Committee will commence preparing operational plans for the facility, to include human resources needs and scheduling; all operational aspects and needs (furniture, office equipment, meal requirements and kitchen supplies, linen, maintenance, seasonal considerations [snow removal, landscaping, etc.]).
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