Defining Roles & Responsibilities in QuickBooks Online (QBO) for FOAM
Purpose: This section outlines the key roles within Fathers On A Mission (FOAM) and their financial responsibilities in QuickBooks Online (QBO). Each role includes step-by-step instructions for executing key tasks, along with verified video tutorials for guidance.
1. Program Manager
Primary Responsibilities:
✔ Oversees grant management to ensure compliance with donor requirements. ✔ Ensures correct coding of program expenses to align with GAP and grant guidelines.
Steps to Implement in QBO:
1 ⃣ Track Grants & Restricted Funds Using Classes
• Click Gear Icon > Account and Settings > Advanced . • Enable Track Classes and click Save . • Go to Gear Icon > All Lists > Classes > New , then create a class for each grant/program.
2 ⃣ Assign Expenses to the Correct Class
• When entering an expense ( + New > Expense ), select the relevant Class to ensure proper tracking.
📺 Video Tutorial: 🎥 How to Use Classes in QuickBooks Online (~7 min)
2. Accountant
Primary Responsibilities:
✔ Manages daily financial transactions (income, expenses, donations, and invoices). ✔ Performs bank reconciliations to ensure financial accuracy. ✔ Generates key financial reports for internal use and grant compliance.
Steps to Implement in QBO:
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