ACTIVITY SUMMARY
DEPARTMENT
ACCOUNT 101-002-016
PROGRAM/ACTIVITY PURCHASING
PURCHASING AND CONTRACTING
MISSION/PROGRAM DESCRIPTION The Purchasing Activity develops policies, programs and procedures for the acquisition of goods and services in accordance with municipal and statuatory law. The Purchasing staff coordinates the purchase of like items between the various City departments in an effort to take advantage of volume pricing. This activity also prepares and tabulates bids; solicits and receives quotes; processes requisitions, purchase orders, and request for bids; and establishes annual contracts. The purchasing activities of other departments are monitored to assure compliance with State laws and City policies. The Purchasing manager oversees the various purchasing activities and establishes procedures to facilitate good purchasing practices and strives to achieve the most efficient disposal and sale of City wide surplus property. GOALS AND OBJECTIVES * Provide oversight of all City of DeSoto departmental purchases. * Enforce internal Purchasing Policies & Procedures in compliance with the Texas Local Government Code. * Continue to enhance the paperless purchasing and requisition system which will allow the Purchasing Division to electronically send purchase orders to vendors and departments. * Begin process to implement a contract management system. * Continue to identify additional goods and services to be placed on annual agreements with the intent of obtaining lower prices through economies of scale.
PERFORMANCE MEASURES/SERVICE LEVELS
FY 2018 Actuals
FY 2019 Actuals
FY 2020 Actuals
FY 2021 Target
Quant. Factor(s)
Activity Demand/Workload 1. Number of formal solicitations processed 2. Number of purchase requisitions processed
21
20
19
18
468
463 138
513 138
460 138
84
3. Number of Interlocal Agreements 4. Number of Certified HUB Vendors
N/A
42
45
20
Efficiency/Effectiveness Measures M&O budget per capita M&O Budget % of General Fund Budget
$4.12
$4.51
$5.69 0.63%
$4.25 0.53%
0.54% 0.54%
5
5
5
5
1. Avg. # responses received per formal solicitation
12
12
12
12
2. P-Card Training Class Per Fiscal Year
15
15
18
15
3. Tracking Renewal of Contracts
157
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