Finance Assistant PaperLess User Guide
Doc Ref: OP212
1.7 After dragging the invoice to PaperLess – Select the journal type: SUPPINV or SUPPCRED
2 Use the Purchase Ledger Code Flows spreadsheet on Accounts W: drive (click on the link below): Add this file to your favourites.
2.1 00 - 2025 - PURCHASE LEDGER_Codes_Flows_All Companies This is your ‘go to’ for invoice entries. Do Not Edit this document. If you find irregularities within the spreadsheet, do not make any changes, speak to the Assistant Finance Manager – Nicola Hart
2.2 Use the tabs to select the correct company: CMS CSL or TRP.
2.3 Search for the supplier to find the supplier code.
2.4 Look at the invoice & see if it agrees with the spreadsheet row of information – under ‘Description of Services’. Some of our suppliers provide different services for us.
3. Once you have dragged an invoice into PaperLess, move the email from the Purchase Leger inbox to the ‘Dealt With’ folder. This avoids someone else form processing the invoice in Paperless again! Should you transfer an invoice was previously processed – PaperLess warns you that there is a duplicate.
Page 3
Document Issue 01 31/07/2025
Approved by: ZC
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Made with FlippingBook Digital Publishing Software