2.7
2.9
Business & Travel Expenses COPC will compensate employees for approved, reasonable business and/or travel expenses incurred in the course of employment. Management must approve all business travel in advance. Mileage will be reimbursed at the current rate per mile for approved business travel in an employee- owned vehicle. The Mileage Reimbursement policy can be found here . Expense and Mileage reimbursement forms can be found on MyCOPC. Employees in positions classified as nonexempt under the Fair Labor Standards Act may be eligible Use of Personal Vehicle for Company Business Certain roles within COPC require employees to use their own personal vehicle to complete work for COPC during their scheduled work hours. Employee Driver Safety Rules: ● Driving for COPC under the influence of alcohol, and/or illegal drugs is forbidden and is sufficient cause for disciplinary action, up to and including termination of employment. No employee is permitted to drive for COPC business when their ability to do so safely has been impaired by any factor, such as illness, fatigue, injury, use of illegal or legal drugs/substances (including but not limited to prescription medications, over-the-counter medications, or marijuana). ● No employee is permitted to drive for COPC business when their ability to do so safely has been impaired by illness, fatigue, injury, or prescription medication. ● Employees driving on Company time must always respect the rights of other drivers and pedestrians.
Outside Employment Employees may hold outside employment if the employee meets the performance standards of their position with COPC and only if the outside employment does not compete with COPC business. Unless an alternative work schedule has been approved by COPC, employees will be subject to the Company’s scheduling
for compensation for the time they spend traveling. The compensation an employee receives depends on the kind of travel and whether the travel time takes place within normal work hours. Employees are responsible for accurately tracking, calculating, and reporting travel time on their timecard using COPC’s HRIS system in accordance with this policy. The full Travel Policy can be found here .
demands regardless of any existing outside work assignments. This includes availability for overtime when necessary. COPC property, office space, equipment, materials, trade secrets, and any other confidential information may not be used for any purposes relating to outside employment.
2.8
Property Access Key Management
Assignment of office keys, access badges, and security codes are based on an employee’s need to have access to specific facilities/equipment and will be issued depending on an employee’s job duties and work hours. COPC has established procedures that minimize the potential for problems to arise while maximizing the protection of Company employees, facilities, and equipment. ● Employees who are issued office keys, access badges, and security codes are responsible for their safekeeping. ● Employees may not share a Company office key, access badge, or security codes to another person without management approval and may never share with individuals outside of COPC.
● Keys are never to be copied or duplicated without the permission of management. Security codes are not to be shared with anyone inside or outside of the Company. ● Upon termination of employment, the employee will relinquish all office keys, access badges, and/or security codes in their possession. Failure to relinquish office keys, access badges, and/or security codes may result in deductions from an employee’s paycheck or other legal action.
2.10
● When driving, employees must adhere to all Ohio (and/or any other state laws, as applicable) Department of Transportation, federal, state, or local laws/rules regarding cell phone use. Employees who incur fines because of violating these laws/rules, will be solely responsible for such fines. ● When driving on Company time, employees may only use their cell phone if they are using a hands-free device or if they have pulled over to a safe area to complete the call. At the discretion of COPC, the Company may request that one or all these items are completed: ● (Motor Vehicle Reports) on an employee using their personal vehicle on behalf of the Company. ● Proof of the employee’s auto liability insurance with the appropriate limits in the state in which they operate and/or reside. ● Proof of the employee’s current and valid driver’s license.
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Questions and concerns can be directed to your immediate supervisor, Human Resources (614) 304-2080 or the Compliance Hotline (866) 539-5813
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