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EVENT TERMS & CONDITIONS
FOOD & BEVERAGE PRICING / POLICIES All food and beverage is to be provided by JW Marriott Orlando Bonnet Creek Resort & Spa. Menus and prices are subject to change. All food, beverage and Room Rental are subject to 26% taxable service charge, currently 6.5%. To ensure food quality, reception stations are based upon one and one half hours, buffet prices are based upon two hours or less. Consuming raw or undercooked meats, poultry, seafood, shellfish, or egg may increase your risk of food borne illness, especially if you are pregnant or have certain medical conditions. CATERING SERVICE RELATED FEES A production fee of 225 will be applied to all catered meal functions of less than 50 guests. Action Stations are subject to Chef/Attendant fees of 225 each. Bartender Fees are 325 per bartender (2-hour minimum) plus 100 each additional hour. Cash bars require Cashiers at 250 each (2- hour minimum) plus 75 each additional hour. GUARANTEES Final guarantee of attendance and/or quantities of food items must be submitted by 3:00pm, 10 business days prior to event. In the event a guarantee is not received, the greater of: 1) the original contracted attendance or Food and Beverage minimum, or 2) the actual guest count, will be charged to the master bill. PAYMENT All events require pre-payment unless prior arrangements have been established with Hotel. A non-refundable deposit of 25% estimated event charges is due if 61 days or more to event date; 50% if 60-22 days to event; 100% if event is 30 days or less. A Credit Card Authorization is required for all events. Personal checks may be accepted up to 21 days prior to event. All remaining payments may be made in the form of cashier’s check, credit card or cash. FUNCTION/EVENT ROOM(S) The Hotel assigns event space based on the contract and/or guaranteed number of attendees and times. Final confirmation of Event room(s) may be made at the time attendance guarantee is given, unless prior agreement has been made with Hotel. All event rooms are subject to change. Any group that requires a room to be reset on the day of the function will be charged a minimum of 225.
OUTDOOR EVENTS, BACK UP SPACE & WEATHER CALL
SECURITY/FIRE MARSHAL APPROVAL The Hotel shall not assume responsibility for the damage or loss of any item(s) left on hotel property. Arrangements for security may be made prior to event at a fee of 55 per hour (4-hr minimum required). All outside vendors must register with JW Marriott Orlando Bonnet Creek Resort & Spa safety and security prior to load in or entering the resort. Compliance with all federal, state and local fire/building codes are required for events. Permits, Diagrams, and Fire Watches are required for many types of events including but not limited to; exhibits/displays, general sessions, vehicles, cooking stations, Pyro and tenting which will require prior approval. Fees will be assessed by the Orange Co. Fire Marshal. Consult your Event Manager for guidance. SIGNAGE Hotel reserves the right to approve the type and placement of all signage. No signage is permitted in lobby or common areas of the hotel. Wall graphics and affixed branding must be provided and installed by FedEx office. All rigging and/ or hanging of items must be facilitated by Encore Event Technologies. FURNITURE REMOVAL Common area and/or outlet furnishings cannot be moved or utilized for other purposes in order to protect the integrity of these spaces and eliminate opportunity for damage.
Inclement Weather decisions will be made at least 5 hours prior to event start time. If a double set of both indoor and outdoor locations are requested, a set-up fee (based on set- up needs) will be charged 10 per person and placed on the final bill. Outdoor events must conclude by 10:00pm. ENCORE EVENT TECNOLOGIES Quotes for Audio Visual and Production needs are available upon request through Encore Event Technologies. All electrical needs (power) and rigging (to ceiling) must be arranged through Encore. 25% taxable service charge and 6.5% sales tax will be added to all pricing. DAMAGES Any damage to Hotel as a result of group activity will be subject to a repair/cleaning charge. A scheduled walk- through should be arranged through your Event Manager prior to load-in, and after move-out, to assess the condition of event space. SMOKE FREE POLICY In accordance with the Florida Clean Air Act, JW Marriott Orlando Bonnet Creek Resort & Spa is a smoke free environment. Smoking is permitted in designated outdoor areas only. SHIPPING & RECEIVING Due to limited storage capabilities, please ensure shipped items/packages are to arrive to hotel no more than 3 business days prior to event/your arrival. Please ensure the following appears on all shipped items: JW Marriott Orlando Bonnet Creek Resort & Spa 14900 Chelonia Parkway, Orlando, FL 32821 In care of: Insert Event or Conference Name + Event Date Attn: Name of person receiving shipment Fees apply for all incoming and outgoing shipments and will be billed to event master bill, unless otherwise arranged. COD deliveries will not be accepted by Hotel.
PARKING Valet & Self-Parking are available for a fee.
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