EXPLO New York | Essentials

EXPLO New York ESSENTIALS | 20

INFORMATION FOR PARENTS/GUARDIANS: p 1-5 INFORMATION FOR ALL STUDENTS: p 7-12 INFORMATION FOR RESIDENTIAL STUDENTS: p 13-19 INFORMATION FOR DAY STUDENTS: p 21-25

1 2 3 4

CONTENTS

FOR PARENTS/GUARDIANS

1

PHONE AND CELL PHONE POLICY

1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9

EMERGENCY CONTACT/AFTER-HOURS CONTACT

PHONE AND FAX MESSAGES

2

EMAIL MESSAGES MAIL DELIVERY PAYMENT OF BILLS

3

RELEASE OF INFORMATION

FLYING AS AN UNACCOMPANIED MINOR

SUMMER WEBSITE

4

1.10 BANKING

5

1.11 NO TIPPING POLICY

FOR ALL STUDENTS

7

EXPLO KEYS, ACCESS CARDS, AND IDS

THE DINING HALL

SNACKS

FOOTWEAR

CLASSROOMS ON CAMPUS CLASS AND ELECTIVE CHANGES

8

USE OF PERSONAL ELECTRONIC DEVICES

LOST AND FOUND

9

THE HEALTH OFFICE 2.10 IMMUNIZATIONS AND MEDICAL RECORDS 2.11 MENINGITIS VACCINATION 2.12 MEDICATION

10 11 12

2.13 TRIPS POLICY 2.14 SWIMMING

2.15 STUDENT DRESS CODE

EXPLO New York: ESSENTIALS

FOR RESIDENTIAL STUDENTS

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ARRIVAL DATES

3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9

ARRIVAL INFORMATION

TRAVEL BY CAR TRAVEL BY PLANE DEPARTURE DATES

14

DEPARTURE INFORMATION HOUSING ASSIGNMENTS

15

ROOM GUIDELINES

16

MEALS 3.10 LAUNDRY

17

3.11 GUESTS + VISITORS 3.12 LEAVING CAMPUS

18

3.13 RESIDENTIAL STUDENTS ATTENDING TWO SESSIONS 3.14 THE RESIDENTIAL STAFF

19

FOR DAY STUDENTS

21

PROGRAM DATES

4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9

DAY STUDENT REGISTRATION

THE DAY STAFF PROCEDURES

22 23 24

DAY STUDENT STORAGE ROOM

STAYING LATE EARLY ARRIVALS

WEEKEND PROGRAMMING TRANSPORTATION OPTIONS

25

EXPLO New York: ESSENTIALS

QUICK REFERENCE

CONTACTING EXPLO NEW YORK EXPLO Norwood Office (until June 24, 2020): 781.762.7400 EXPLO New York Main Office (June 24 - August 8, 2020): 914.323.6300 EXPLO New York Nurse Fax (June 24 - August 8, 2020): 914.440.5284

EXPLO New York Email: newyork@explo.org EXPLO NEW YORK: ARRIVAL + DEPARTURE First Session

Residential Student Arrival Day: Sunday, June 28, 2020 Residential Student Departure Day: Saturday, July 18, 2020 Day Student Registration (Optional): Thursday, June 25, 2020 First Day for Day Students: Monday, June 29, 2020 Last Day for Day Students: Friday, July 17, 2020 Second Session Residential Student Arrival Day: Sunday, July 19, 2020 Residential Student Departure Day: Saturday, August 8, 2020 Day Student Registration (Optional): Thursday, July 16, 2020 First Day for Day Students: Monday, July 20, 2020 Last Day for Day Students: Friday, August 7, 2020 ORTHOPEDICS + SPORTS MEDICINE: ARRIVAL + DEPARTURE First Session Arrival Day: Sunday, July 5, 2020 Departure Day: Saturday, July 18, 2020 Second Session Arrival Day: Sunday, July 19, 2020 Departure Day: Saturday, August 1, 2020 STARTUP ENTREPRENEURSHIP: ARRIVAL + DEPARTURE Arrival Day: Sunday, July 19, 2020 Departure Day: Saturday, August 1, 2020 MEDICAL ROUNDS: ARRIVAL + DEPARTURE Arrival Day: Sunday, August 2, 2020 Departure Day: Saturday, August 8, 2020 SUMMER MAILING ADDRESS Please Note: Packages can take up to two additional business days to process upon delivery to Sarah Lawrence College’s distribution center. For Letters and Packages: Student’s Name and Living Group EXPLO c/o Sarah Lawrence College 1 Mead Way Bronxville, NY 10708 Sending packages to students while they are at the Program is discouraged. Please see p.2 for more information.

EXPLO New York: ESSENTIALS

WELCOME TO EXPLO! Within this book, you’ll find the information that should help you and your family transition to our programs smoothly this summer. We’ve included everything you’ll need to know about prepping, packing, parking, picking, playing, and fully participating. Consider it your one-stop-resource for many of your upcoming logistical queries. We strongly suggest you read it thoroughly so you’re ready to make the most of your time at EXPLO this summer. You’ll also soon be in possession of our Rules + Standards, a book which outlines all of our community expectations. This is required reading for all students and we’ll expect every child who comes to EXPLO to be familiar with our rules to better ensure a physically and emotionally safe environment for everyone this summer. If after reading either this book or our Rules + Standards you find yourself with additional questions, please don’t hesitate to be in touch.

We’re looking forward to meeting you this summer!

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INFORMATION FOR PARENTS/GUARDIANS

1.1 PHONE AND CELL PHONE POLICY While we encourage students to keep in touch with those close to them, we also want them to be fully engaged in our programming throughout the entire day and evening. Students may not use cell phones until the final Wednesday of the session. On the second Monday of the session, landline phones and computer labs will be available for phone calls and emails. Residential students who choose to bring a cell phone will be required to turn them in at registration; the phones will be locked safely away and returned on the final Wednesday of the session. Some curriculum opportunities may include the optional use of mobile devices. Should this be the case for a course, elective, or concentration, the Office of Teaching and Learning will determine and outline expectations for phone usage for impacted students. Students traveling unaccompanied to EXPLO will be given the opportunity to call a parent/guardian to confirm their safe arrival before turning in their phones. If families have any concerns or questions before students are allowed to call home, they may call the Office of Student Life for an update on their child’s wellbeing. Day students may not use cell phones while on campus or with the Program until the final Wednesday of the session. Day students should power off their phones and place them in a discreet location while on campus. Day students who use their phones or have them visible will have their phones confiscated and returned at the end of the day. Office phones will be available for phone calls home, if necessary. Please call our Main Office if you need to leave a message for your child. 1.2 EMERGENCY CONTACT/AFTER-HOURS CONTACT In the event of an emergency, parents/guardians or families should contact our Office of Student Life and a Dean will make appropriate arrangements. After hours, call the Main Office and you’ll be instructed on how to reach the Dean on Duty. Please call the Dean on Duty for true emergencies only.

For more information on the EXPLO New York phone policy, please refer to the Rules + Standards Handbook

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1.3 PHONE AND FAX MESSAGES Phone messages for students can be left with our Main Office.

Phone messages for day students will be delivered at their afternoon check-in. Phone messages for residential students will be delivered during their living group meetings. Only messages will be taken; students will not be called to the phone. Please make arrangements with students to call you from an on- campus phone during appropriate hours. 1.4 EMAIL MESSAGES Residential students may access personal email accounts during open hours in EXPLO computer labs beginning on the second Monday of each session. Remember that students will not have access to their cell phones, so you may want to consider turning off 2-step verification with your email provider. Alternatively, you may send a residential student an email message using the Student Email Form link on the Student Portal. These messages will be printed and delivered during living group meetings. Email service is not available for day students. 1.5 MAIL DELIVERY While we encourage the families of our residential students to write letters, we strongly discourage sending “care packages” since it can distract students from opportunities and can become an unnecessary focal point for other students on the hall. Due to the way packages are processed via Sarah Lawrence College’s Distribution Center, some packages can take many days to reach our offices, even after they’ve been confirmed as received. Please understand that EXPLO cannot take responsibility for delayed packages.

Information for parents/guardians

For both mail and packages, please use this address: Student’s Name and Living Group EXPLO c/o Sarah Lawrence College 1 Mead Way Bronxville, NY 10708

EXPLO New York: ESSENTIALS

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1.6 PAYMENT OF BILLS All bills must be paid in full by May 1 (or immediately, for those enrolling after May 1 to hold a space for a student. We expect the Program to be filled and that some students will be placed on waiting lists. If payments are not complete, spaces may be opened to students on the wait list. Please contact the Program registrar at 781.762.7400 with specific questions. After June 1, all payments must be made by a certified bank check or cash. Students who have outstanding balances will not be allowed to register on Arrival Day, nor will they be allowed to remain at the Program. RELEASE OF INFORMATION In order to help enrolled families make connections with other enrolled families in their area, we will release names and phone numbers of enrolled students to other enrolled students by request. If you do not want your information revealed to other enrolled families, you must notify the Registrar by May 1 or immediately upon receipt of this guide. 1.8 FLYING AS AN UNACCOMPANIED MINOR While it is easier and more efficient for students to connect with EXPLO staff if they do NOT fly as Unaccompanied Minors (UM, some airlines require that children 15 and under do so. If that is the case with your child, please make sure that ALL flight arrangements, both for arrival AND departure, including the payment of the airline fees for UM service, are completed prior to the submission of the Arrival and Departure Forms. If your airline requires that you provide them with the name of the person picking your child up at Logan Airport, please provide them with the placeholder name of “Kelsey Porter or “an EXPLO Summer Programs representative.” We will contact you several days in advance of arrival day to inform you of the actual staff member picking up your child. It is very important that we know your student’s travel status prior to pick-up AND departure, so there are no last minute surprises at the airport. Additional arrival information is provided later in this handbook. Students who do not fly as Unaccompanied Minors will be met in the baggage claim area by our staff wearing bright orange EXPLO t-shirts and photo IDs. 1.7

Information for parents/guardians

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1.9 SUMMER WEBSITE We strongly encourage families to utilize EXPLO’s summer website. It’s a great way to see what is going on at the Program and includes daily photos, student and staff interviews, The Atlas (our daily newsletter, and more! www.blog.explo.org 1.10 BANKING Please be advised that EXPLO New York does not offer student banking. Students are strongly discouraged from bringing large amounts of cash to the Program, though most families do choose to send their children with spending money. While EXPLO students will never be asked to pay for any additional program expenses, there are opportunities throughout the summer to make independent purchases. Some students take the opportunity to go into the town of Bronxville with a few friends to buy a slice of pizza, scoop of ice cream, or Starbucks beverage. Other students might decide to purchase a souvenir on a weekend field trip or take advantage of the campus bookstore for an extra snack or Sarah Lawrence t-shirt. A few times during the session the EXPLO business classes might sell branded products like water bottles or sunglasses that can be purchased as well. Most parents/guardians and students have found that pre- paid debit cards or a credit card with a spending cap are the best alternatives to cash. Whatever works best for your family, we highly recommend talking about a budget with your child before they begin the Program. Some non-essential items will be sold on-campus for cash, such as items for our students’ business classes and slices of pizza in our nighttime lounge. EXPLO New York will allow students to charge some sundries, inexpensive items sold by EXPLO business classes, and slices of pizza using a debit or credit card. Note that international cards may be charged a transaction fee by the credit card company. Students will also have occasional access to ATMs. Please note that students will not be able to receive funds for spending via wire transfers. If EXPLO is asked to hold cash or valuables for safekeeping, they will not be returned until the end of the session. Part of the tuition and fees paid by every EXPLO family goes to the student’s Trips + Sundries Account. Students may not withdraw cash from the Trips + Sundries Account. That account is established for the following purposes: Trip Costs: Trips carry varying fees depending upon the destination. Rather than ask students to handle money for these trips, we deduct those fees directly from their Trips + Sundries Account. Day Student Charges: When students stay late their Trips + Sundries account will be charged. Lost Items: If a student loses their key, access card or ID, we will replace it and deduct the cost from the Trips + Sundries Account. Sundries: Students may purchase stamps using funds from the Trips + Sundries account. The cost of laundry is deducted from this account when students use an on-campus machine.

Information for parents/guardians

See Day Student Charges p. 22

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1.10 BANKING (CONTINUED) The initial amount typically serves the needs of most students attending the Program for three weeks. However, some families do find that the amount is insufficient for students who will be participating in many expensive trips or day students who frequently stay late. Families may increase the funds in a student’s account to any level they wish and/or may add to it at any time during the summer by sending a check to the Program. During the course of the Program our banker will contact families if accounts drop below a level that would allow students to fully participate in the Program. Refunds of unused Trips + Sundries Account funds will be made in the fall to the person who paid the bill. 1.11 NO TIPPING POLICY EXPLO has a no-tipping policy. However, the staff work hard all summer to support students and your words of gratitude are appreciated. You are welcome to make a contribution to our scholarship fund in honor of a particularly special member of our staff.

Information for parents/guardians

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2

INFORMATION FOR ALL STUDENTS

2.1 EXPLO KEYS, ACCESS CARDS, AND IDS All students will receive an EXPLO ID and an access card for use on campus. At registration, all residential students will receive room keys for their dorms. If a student loses one of these items the fee for replacement will be deducted from the students' Trips + Sundries Account. The cost for replacing an ID is $5 and the cost for replacing an access card is $15. If a residential student misplaces their key, the cost is $25. 2.2 THE DINING HALL During the first few days, our staff will walk students through the various options at breakfast, lunch, and dinner. Dining hours will be posted and noted every day in the Atlas, our daily newsletter. Vegetarian options are available at each meal. (Hot options are available at most meals, except for brown bag lunches on trips.) Special Dietary Needs: We work closely with the Sarah Lawrence College Dining Services to meet students’ needs. Foods are labeled for common allergies and Dining Services staff is available to meet with students as needed. EXPLO New York recognizes the prevalence and severity of nut allergies. For this reason, some living groups may be designated as nut-free and we ask families to abstain from sending their children to the Program with items containing nuts. Though we will explain this policy to our students during the summer, we cannot guarantee error-free student compliance. As such, we encourage families whose children have severe allergies to nuts and other foods to contact the Program Head prior to arriving on campus. Please alert us before May 1 to any special dietary needs. 2.3 SNACKS Students can feel free to take snacks from the dining hall during meal times, such as fruit or baked goods. Some students also choose to bring snacks from home or purchase snacks when shopping in the town of Bronxville. Due to their impact on restful sleep, energy drinks are not permitted to be consumed on-campus. 2.4 FOOTWEAR For health and safety reasons, footwear appropriate for the activity must be worn: closed-toe shoes for science labs and cooking; sneakers for sports; non-skid flip- flops for pool and beach activities.

If your student has special dietary needs, please alert us by May 1

EXPLO New York: ESSENTIALS

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2.5 CLASSROOMS ON CAMPUS Nearly all of EXPLO’s classroom spaces are located within a 10-minute walk from our lawn. Students will be walked by their instructors to the classrooms for the first few days of class, then will be encouraged to find their way on their own. Attendance is taken at the start of every class period. 2.6 CLASS AND ELECTIVE CHANGES Most students eagerly anticipate the classes and electives they’ve chosen before the summer, but we also encourage students to embrace their own changing interests. EXPLO New York courses and electives are just one-week long so it is too disruptive to students, instructors, and the rest of the class to make a course or electives change once the class has begun. However, students may freely choose new courses or electives prior to their start each week, provided there is still room in their desired class. Students who are interested in making a change should speak with a Curriculum Advisor within our Office of Teaching and Learning. In an effort to encourage our students to make independent decisions, students do not need While we appreciate the important place video games and music occupy in the lives of many of our students, the use of personal electronic devices can interfere with full involvement in the Program and could be construed as disrespectful or isolating. Therefore, they may be used only on living group floors or in students’ rooms. They may not be used during any class, activity, or at meals. Students will receive more information on the appropriate use of these devices when they arrive. While not prohibited, we strongly discourage the use of tablets at EXPLO because they are a distraction from opportunities at the Program. If a residential student chooses to bring a tablet, it may only be used during flex time, must not leave the hall and must not access an internet connection at any time. EXPLO reserves the right to confiscate and search any devices of students not meeting community expectations around the use of technology. parent/guardian permission to make these changes. 2.7 USE OF PERSONAL ELECTRONIC DEVICES

Information for All Students

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2.8 LOST AND FOUND Please label your child’s belongings as completely as possible. The Program maintains a Lost + Found in our Main Office, and students seeking lost/missing items should check there. However, once the Program has ended, we move out of Sarah Lawrence College over the course of two days and it becomes very difficult to locate lost items after that. If you find that after this time, your child is missing something, please call our Norwood office immediately. While we make every effort to return any item that is clearly labeled with the student’s name or claimed by phone, we cannot be held responsible for any personal items lost or damaged at the Program. We strongly recommend leaving valuables at home. 2.9 THE HEALTH OFFICE The Health Office is centrally located near many of our dormitories. There is a nurse on duty at the Program 24 hours a day. Due to the age of our students, parents will not be notified in the event of basic first aid (cuts, bruises, and scrapes) or the administration of over-the- counter medicines for minor ailments such as an upset stomach, headache, or menstrual cramps. Parents can expect to be contacted prior to a child starting any new prescription such as antibiotics, illnesses that require an overnight stay in the Health Office, or in the event of an accident or serious injury when a child needs to be brought off-site for medical treatment. 2.10 IMMUNIZATIONS AND MEDICAL RECORDS Each student’s Medical History Form, with complete information and up-to-date immunizations, must be received prior to the start of the Program. EXPLO requires that all students and faculty be immunized against communicable, preventable diseases in accordance with New York State regulations. Please note that to protect the safety of our community, EXPLO does not recognize or allow religious exemptions to these immunizations. For safety reasons, students whose completed medical forms have not been received by the Program will not be allowed to register on Arrival Day, nor will they be allowed to remain at the Program. 2.11 MENINGITIS VACCINATION The New York Department of Health requires new college and secondary students who live in dormitories during the regular school year to obtain a meningitis vaccination. They have neither a requirement nor a recommendation for short- term dormitory life such as we have at EXPLO but do require families to review information regarding meningococcal disease and sign a waiver acknowledging they have reviewed this information. Parents/guardians can contact the Health Office by calling the Main Office.

Information for All Students

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2.12 MEDICATION New York regulations forbid student self-medication. Students who keep medication in pill form in their rooms, or medication in non-pill form that has not been approved for such use by the Head Nurse, will be subject to dismissal from the Program. If medication is to be given to your child at the Program, we must receive orders for the administration of the medication from your child’s physician. This includes multivitamins. Medications in Pill Form : Students who plan on taking any medication in pill form (including vitamins) daily while at the Program are required to register with our pharmacy partner no later than June 1st in order to package that medicine and have it delivered to campus. This includes all medicine in pill form taken daily (including prescription and over-the-counter nonprescription including vitamins) but does not include blister-packed medications like birth control. Medications in Non-Pill Form: All medications in non-pill form (including inhalers, medicine in liquid form, and creams) MUST be brought to the Nurse Station on Arrival Day. Students may keep non-pill medications with them only if approved by the Head Nurse and accompanied by appropriate medication authorization forms. Other Medications Notes: International students are not required to register with our pharmacy partner, but MUST bring their medications to the Nurse Station on Arrival Day. All medication orders and directions must be written in English. Day students who must take medication on a regular basis while at the Program should follow all of the same procedures as described above. Day students who take medication less than three times a week may bring original, labeled containers to the Health Office along with a medication conformation form. EXPLO regularly stocks over-the-counter items such as generic Tylenol, Advil, Benadryl, Claritin, Allegra, and sunscreen for students to use for minor intermittent issues. Students may not keep such medications in their rooms, with the exception of sunscreen, which students are encouraged to keep in their rooms and self-administer throughout the day. Similar to our procedures with the EXPLO medical forms, residential students who take pill-form medication on a regular basis will not be allowed to register with us on Arrival Day if you have not already registered your child with our pharmacy partner.

Information for All Students

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2.13 TRIPS POLICY Among the most popular components of EXPLO are our weekend and special evening trips. All residential students attend trips every weekend day; day students are not required to attend, but are encouraged to do so. We pride ourselves in providing excellent trip itineraries and on-campus weekend clinics, but we believe our trips are about more than just their destination. Trips are another way for all students to meet fellow students, get to know staff, and share new experiences. The following trip guidelines were developed to ensure the success of the trip program, and the safety and fair treatment of all our students: All students at the Program fill out a trip selection form, listing their first, second, and third choices for each weekend day. Residential students complete forms in their living groups; day students complete the form at home early in the week. (More information on day student trip selection will be given at registration.) Our Trips staff then processes these sign-up forms using a specially created computer program which assigns each student to a trip while also maintaining a record of which preference the student received. Therefore, it is unlikely that a student will receive their first choice every time and, likewise, unlikely a student will receive their last choice every time. Costs of weekend trips will be automatically deducted from the student’s Trips + Sundries Account. There is absolutely NO switching trips. Once trips are assigned, students must attend that trip. Logistics such as making advance bus reservations, purchasing tickets, planning for meals, packing medications, assigning faculty chaperones, and generating student lists to ensure their whereabouts prohibit any changes. Trip Permission Forms : The online Student Portal contains permission forms for several off-campus weekend day trips. These trips are optional and students will have many additional options that do not require waivers. However, we highly recommend completing all of these waivers in advance of the start of the session to ensure your child has the proper permissions for any trip they might select. Please understand that completing these forms does not guarantee your student a place on the trip; assignments for these trips will be made in the manner described above. Canceling Trips: EXPLO makes financial commitments and allocates resources for trips based on the number of students who enroll. Unfortunately, once a student is enrolled on a trip, we cannot offer refunds in the event that the student cancels.

Information for All Students

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2.13 TRIPS POLICY (CONTINUED) Day students should carefully consider whether they can commit to participate before submitting their field trip forms. Please Note: Under no circumstances may students be picked up from or visited at any trip site. 2.14 SWIMMING There are a number of opportunities on- and off-campus for students to swim while attending the Program, including access to the Sarah Lawrence College pool. At the pool, students will be supervised by EXPLO staff and Sarah Lawrence lifeguards. However, on some staff-supervised water sports trips such as paddleboarding and kayaking, there may not always be lifeguards present. Our expectation is that students choosing to participate in a water activity will be comfortable swimming on their own without assistance. Students who are not comfortable in the water should not choose to participate in swimming activities or weekend trips that involve being on or in the water. 2.15 STUDENT DRESS CODE While dress is generally informal, the Program has community standards to ensure that appropriate student dress provides a comfortable environment for all. These expectations will be made explicit to students at the Program, and we reserve the right to address breaches of our dress code. Dress code guidelines include, but are not limited to the following: Clothing that is too revealing (tops that allow exposure of the belly button or breasts or loose clothing that allows exposure of undergarments or those areas typically covered by undergarments) will not be permitted. Clothing with offensive wording, logos, designs, etc., including those containing alcohol and drug references, will not be permitted.

Information for All Students

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INFORMATION FOR RESIDENTIAL STUDENTS

3.1 ARRIVAL DATES EXPLORATION 3-WEEK PROGRAM First Session: Sunday, June 28, 2020 Second Session: Sunday, July 19, 2020 ORTHOPEDICS + SPORTS MEDICINE First Session: Sunday, July 5, 2020 Second Session: Sunday, July 19, 2020 STARTUP ENTREPRENEURSHIP Sunday, July 19, 2020 MEDICAL ROUNDS Sunday, August 2, 2020

3.2 ARRIVAL INFORMATION Registration for residential students begins at 1:00 p.m. Because we need to prepare for your arrival, campus buildings will not be open before 1:00 p.m. Students should plan to arrive between 1:00 p.m and 5:00 p.m. Parents are asked to leave the campus no later than 5:00 p.m. From Concentration programs starting on July 5, 2020 or August 2, 2020 students should arrive between 2:30 p.m. and 4:30 p.m. Upon arrival, students will go through a brief registration which includes picking up their keys, picture IDs and turning in their cell phones. Students can then head to their residential hall where they’ll find one of their Residential Advisors available to greet them. After unpacking, students are encouraged to participate in one of several informal recreational activities located all around the residential areas of our lawn. EXPLO’s staff and students are friendly and approachable; this is a great opportunity to start making new friends. It is recommended that accompanying adults leave at this time to allow students to settle in. At 4:30 p.m., all accompanying adults will be asked to depart so that residential students can meet with their Advisors, eat dinner together and begin the more structured evening activities.

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3.3 TRAVEL BY CAR Follow directions to 1 Mead Way in Bronxville, NY and drive to the Sarah Lawrence College campus. Once on campus, follow signs to “EXPLO". On Arrival Day, we will have staff at various points to give further instructions regarding luggage drop-off and registration. There will be parking available for cars once unloaded. As much as we love them, we ask that you please leave pets at home. 3.4 TRAVEL BY PLANE For a nominal fee, EXPLO will provide transportation from John F. Kennedy International Airport for students whose flights are scheduled to arrive from 12:00 p.m. until 6:00 p.m. Arriving within this time frame will ensure that students can participate in all of the important introductory activities we offer on Sunday, including tours of the campus and getting to know other students in the dormitories. Our staff, wearing bright orange EXPLO t-shirts and photo IDs, will be located at the baggage pick-up area of each of the major terminals of the airport. Please schedule flights to arrive between 12:00 p.m. and 6:00 p.m. We also encourage families to book their students’ transportation through our travel partner, Direct Travel, at 781.326.7800 x460. Arriving students should go to the baggage pick-up area and look for staff in orange EXPLO t-shirts. Airport policies prohibit our staff members from greeting students at their gates. (See “Unaccompanied Minors” in Information for parents/guardians, page 3. If arriving early, wait at the baggage pick-up area for our staff. We recommend that students traveling by plane carry a credit card or cash to cover unexpected airline fees. Our Main Office can secure the credit card or travel cash and return them for departure. Call EXPLO New York directly if there are any questions or problems when arriving. Students needing transportation from LaGuardia, Newark, or any airport other than JFK should arrange to travel to campus via private car or taxi service. 3.5 DEPARTURE DATES

Information for Residential Students

EXPLORATION 3-WEEK PROGRAM First Session: Saturday, July 18, 2020 Second Session: Saturday, August 8, 2020 ORTHOPEDICS + SPORTS MEDICINE First Session: Saturday, July 18, 2020 Second Session: Saturday, August 1, 2020 STARTUP ENTREPRENEURSHIP Saturday , August 1, 2020 MEDICAL ROUNDS Saturday, August 8, 2020

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3.6 DEPARTUREINFORMATION Pick-up occurs in the morning of Departure Day. All students MUST depart by 11:30 a.m. If you are picking up your child in a car, you will be contacted in the week prior to the departure date with a specific pick-up window. Students will pack the night before and be ready for your pick-up, along with their luggage, on the lawn. Signs and EXPLO staff will direct your car through our pick-up procedure, and assist in loading the car. Our buses will take students to John F. Kennedy International Airport from approximately 4:30 a.m. until 12:00 noon. Please arrange for your student’s flight to depart JFK Airport between 8:00 a.m. and 2:00 p.m. For concentration programs ending on August 1, 2020, flights should be arranged to depart between 9:00 a.m. and 1:00 p.m. EXPLO staff will assist students to airport security, and remain at the airport until we have confirmation that all flights have departed. If transportation to the airport is needed earlier than our first bus, we will help students arrange for a taxi or car service, but we will not have staff available to accompany them to the airport. Please understand that in order to accommodate the high volume of students traveling, we will often transport students to the airport earlier than you might choose if traveling with your own family. 3.7 HOUSING ASSIGNMENTS Roommate assignments: Rooms vary greatly in shape, size, and configuration. Students are placed in living groups according to grade and gender. Like many colleges and universities, Sarah Lawrence College has a variety of dormitory and living group configurations. Due to this variety and ample single rooms, EXPLO New York does not collect requests for roommates. Mutual requests for a friend in the same living group will be honored, provided the request is only for one friend and that friend is in the same grade and of the same gender. Note that we offer a variety of opportunities for social connections during the first few days of the program and, as such, the majority of EXPLO students do not make a living group request. We will help all students adjust to living with a roommate and being a part of a new community. There are no room changes unless there are exceptional circumstances, and then only with the approval of the Dean of Students. Students must always sleep in their own rooms. Living with others: Residential students at EXPLO will experience living closely with other people in their rooms and on their halls. Most of our students will be meeting their roommates and hallmates for the first time on Arrival Day. Living closely with others is a wonderfully enriching experience for a young person. Over the years, we have seen that students take a great deal of responsibility for working out how to set up a room, establishing the guidelines for living together, and resolving conflicts that arise. While we are intentional about allowing students to take responsibility for the dynamic on the hall, we are mindful that this is a new experience for many and Residential Advisors will offer close supervision and thoughtful support throughout the weeks that students are with us. From the beginning of the session, our Advisors work with students to negotiate boundaries and compromises to help students get the most of the boarding experience. EXPLO New York: ESSENTIALS

Information for Residential Students

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Rights of residents: Many students have never lived closely with peers before. Compromise is important. Respecting each other’s rights, possessions, and space is essential. Our residential staff is trained to work with students to help this happen. We have learned from our experience that students do not necessarily need to be good friends to be courteous and positive members of

a living group community. 3.8 ROOMGUIDELINES

Adornment: Rooms may be tastefully decorated, but students may not use tape, paste, glue, nails, or tacks on doors, ceilings, furniture, or woodwork. Alcoholic beverage containers may not be used as decoration. No candles, incense, matches, lighters, firecrackers, crepe paper, or other flammable substances are permitted in the dorms. Students should check with their Residential Advisors if they have any questions. Security: Rooms should be locked at all times when residents are not there. We suggest that students keep no more than $20 in their rooms at any one time. Airline tickets, passports, and large sums of money must be stored in our safe in the Main Office. Unfortunately, we cannot accommodate regular access to our safe, but will ensure students have what they need before Departure Day. Although theft is generally not an issue, in a community of our size, locking doors is a wise precaution. Please see page 4 for more information on banking at EXPLO. Respecting spaces: As described in the EXPLO Rules + Standards Handbook, EXPLO students are expected to treat all residential spaces with care, including dorm rooms and bathroom spaces. Please report any accidental damage promptly to a residential advisor. Students should not use bleach or hair dye while at EXPLO due to the risk of permanent damage to bathroom spaces. 3.9 MEALS EXPLO residential tuition includes three meals a day in the Sarah Lawrence College dining hall. Every meal is “all you care to eat”. Meal offerings generally will include a salad bar, hot protein, hot vegetarian option, hot starch, hot vegetable, pizza, soups, and another grilled item.

Information for Residential Students

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3.10 LAUNDRY Students will have access to on-campus washers and dryers. The charge for each wash and dryer cycle is $1.00. Students will use a provided access card to start each machine. The cost per load will be deducted from the Trips + Sundries Account. Students may use the machines during their free times: during meal times and in the late afternoon. Students should be aware that the machines are used by many people so they should always plan to bring detergent back to their rooms and retrieve their wash as soon as it is done. Linens Information: EXPLO provides packets of linens for a fee (one flat sheet, one fitted sheet, one towel, washcloth, and a pillowcase for residential students who requested them on the application. However, many students prefer to bring their own. If you wish to purchase linens from EXPLO, but did not select that option on the application, please call us to confirm the availability of linens. Students not receiving linens from EXPLO should bring their own bed linens (for a twin bed) and towels. EXPLO provides pillows for all residential students, but many families choose to provide their own. 3.11 GUESTS + VISITORS Most of the residential students at EXPLO New York do not receive visitors for the time they are at the Program. If a parent, guardian, or authorized guest would like to visit a residential student, please ensure the visit is coordinated with the Office of Student Life. Typically, the best time for a visit is on weekdays between 4:30 p.m. and 6:15 p.m. Guests are requested to keep their time on campus to a minimum, as to not disrupt a student’s full participation in the Program. Guests may not walk through student areas while EXPLO is in session. All guests must register at the Main Office, where a guest pass will be issued and must be worn for the duration of the visit. Guests must be at least 21 years old and must be specifically named by parents/guardians on the Authorized Visitors Form. The form is available on the online Student Portal. Guests are permitted only in the Program’s public areas; they may not visit students floors or rooms. Visitors, including parents/guardians, cannot visit during the first four days of the Program, so students have ample time to become accustomed to being away from home. Day students may not have visitors.

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3.12 LEAVING CAMPUS Visits Off Campus with Family or Friends: A student may sign out for an evening or weekend visit with anyone on their Authorized Visitors Form: Students may not sign out during a course or workshop. Students may not sign out during the first seven days of the Program. Only guests age 21 or over will be permitted to sign a student out. Guests who are signing students out must present a picture ID and leave complete information about intended destination, temporary guardian, and time of return. Sign-out is completed at the Main Office. Upon returning to the Program, students must immediately sign in at the Main Office. Students may not stay out overnight and must be signed back in by 9:00 p.m. 3.13 FOR RESIDENTIAL STUDENTS ATTENDING TWO SESSIONS On Saturday, July 18, 2020, first session residential students will be departing. New residential students will arrive the next day. Parents/guardians or friends may want to sign out two-session students on Saturday. Students leaving campus should be picked up by 11:30 a.m. on Saturday and returned to the Program on Sunday between the hours of 1:00 p.m. and 4:00 p.m. Students should sign in and out at the Main Office since we will not have staff available on campus to be with students. Due to fluctuations in living groups between sessions, two-session students may need to move to a new room for the second session. We take all two-session students remaining on campus on an extended Saturday trip, featuring lunch, dinner, and evening entertainment. This allows us to clean and freshen the dorms for the next session’s students arriving the next day. Two-session students who participate in our afternoon/evening trip on Saturday, July 18, will be charged $ 150 .

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Information for Residential Students

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3.14 THE RESIDENTIAL STAFF Residential Advisors : Each student is assigned to a living group that is supervised by two Residential Advisors (RAs), one of whom will be on duty each night. Students will check in the RAs at multiple times throughout the day. An RA’s primary responsibilities are to get to know the students in their living group, be aware of how they are adjusting to life at the Program, and, from that perspective, be able to work with students to help resolve any questions, problems, or concerns that arise. RAs will also help students make the most of all the opportunities EXPLO offers each day and throughout the session. In addition, RAs supervise the floor, lead and plan group activities, and enforce the Program’s rules. On Arrival Day, students will meet their RAs and receive their room assignments. EXPLO does not allow Residential Advisors to speak with families on the phone because we want to ensure that RAs are supervising and engaging students whenever they are on the hall. If a family has a question or concern, please contact a Residence Director (see below). Residence Directors: Living groups and Residential Advisors are supervised by two Residence Directors (RDs). These are among our most experienced staff members and are the main communication link with parents/guardians. Working closely with our Dean of Students and Assistant Deans, they oversee our entire residential system, checking in with each of the RAs multiple times a day to be sure that all students are doing well and that any problems that have arisen are being dealt with appropriately. If you have a question or concern about your child, please contact a Residence Director by calling the Main Office. Dean of Students and Assistant Deans: Deans live at the Program and are available by phone or in person to speak with parents/guardians as well as students. The Deans actively support and supervise the Residence Directors and ensure the health and safety of the EXPLO community through planning, communication, and problem-solving.

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4

INFORMATION FOR DAY STUDENTS

4.1 PROGRAM DATES First Session: Monday, June 29, 2020 - Friday, July 17, 2020 Second Session: Monday, July 20, 2020 - Friday, August 7, 2020 4.2 DAY STUDENT REGISTRATION We strongly encourage day students and their parents/guardians to attend the registration event preceding their session. Students at the registration event will have an opportunity to get to know EXPLO while parents learn about the EXPLO New York schedule. To attend registration, follow directions to 1 Mead Way in Bronxville, NY and drive to the Sarah Lawrence College campus. Once on campus, follow signs for "EXPLO". Look for EXPLO staff to direct you and provide further instructions regarding parking and registration. As much as we love them, we ask that you please leave your pets at home. Students who cannot attend the registration event will receive any necessary information to pass along to their parents/guardians on Monday. We anticipate the program to run approximately one and a half hours. First Session: Thursday, June 25, 2020 at 6:30pm Second Session: Thursday, July 16, 2020 at 6:30pm 4.3 THE DAY STAFF Day Advisors : Students are assigned to a day group of approximately 18 day students, which is overseen by a Day Advisor (DA). The group will meet each weekday morning at 8:30 a.m. and multiple times throughout the day. DAs can help resolve questions or concerns and will keep abreast of students’ general well-being and progress, as well as lead and plan group activities.

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Day Directors: The day program is supervised by Day Directors (DDs). Working closely with our Dean of Students and Assistant Deans, they oversee our entire day program, checking in with each of the DAs multiple times a day to be sure that all students are doing well and that any problems that have arisen are being dealt with appropriately. If you have a question or concern about your child, please contact a Day Director by calling the Main Office. Day Directos live at the Program and are availability by phone or in person to speak with parents/guardians as well as students. The DDs actively support and supervise the Residence Directors and ensure the health and safety of the EXPLO community through planning, communication, and problem-solving. 4.4 PROCEDURES Attendance + Check-In : Day students will meet with their Day Advisor every morning at 8:30 a.m. to check in and get information on the day’s events. They will meet in their designated meeting locations Monday-Friday, rain or shine. Meals + Food: Weekday lunches are served daily and are included in the tuition for day students. Day students who remain on-campus after 4:30 p.m. will be charged $20 for dinner, drawn from the Trips + Sundries account. As noted elsewhere, day students are encouraged to participate in weekend trips. Students should provide their own bag lunch. All bag lunches will be packed in coolers.

Information for Day Students

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4.4 PROCEDURES (CONTINUED) Check-out Procedure: All day students are required to check out prior to leaving campus at the end of the day, regardless of the time or method of departure. Students leaving at 4:15 p.m. or by car at 8:30 p.m. will check out with a staff member as they depart. On busier evenings, we may request all cars park in a designated location to manage the flow of traffic. Students being picked up outside of the usual pick-up times must sign out at the Main Office. We ask the cooperation of all students and parents/guardians in making this system work effectively. Medication: All medications that day students bring to the Program must be held and dispensed by our nurses at the Health Office. These include those prescription and over-the-counter medications a student takes during the day or in the evening (when staying late). Please note that a Medication Authorization Form must be completed by a licensed physician for each medication administered at the Program. 4.5 DAY STUDENT STORAGE ROOM A space is reserved for day students to store their belongings throughout the day. Many day students will drop off bags in the morning containing swim suits or athletic shoes for the afternoon. At morning drop-off, EXPLO staff will collect items and transport them to the storage room for retrieval later in the day. The day student storage room is not locked. Students retrieve items on an honor system during independent periods and meals. EXPLO does not keep track of the items entering or leaving the storage room. For this reason, we strongly advise leaving valuables at home. EXPLO should not be held responsible for missing items.

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4.6 STAYING LATE Day students are invited to stay until 8:30 p.m. every night to participate in evening events and activities. Students choosing to stay late must submit an Overnight Permission Form (supplied in your Registration Packet) to their Day Advisors at the 8:30 a.m. morning check-in. If the student changes their mind after submitting the form, they must alert a Day Director to their change of plans, who will contact the parents/guardians. Students’ Trips + Sundries Accounts will be automatically charged for the extra meals when they stay late (see meals on p. 22). Please note that families are responsible for picking up students who are staying beyond the bus departure time. About Evening Trips: Evening trips are typically offered twice a session. Just like staying late or going on weekend trips, EXPLO encourages day students to take advantage of these opportunities. Parents/guardians should be aware that these evenings can be later than others and look for information from the Program closer to the date of specific evening trips. 4.7 EARLY ARRIVALS For the convenience of families who wish to drop off their children prior to the 8:15 a.m. weekday check-in time, EXPLO will welcome students as early as 7:30 a.m. every morning at the regular drop-off location. While no formal programming will be offered until the day officially commences, several staff members will be available to greet and supervise students until Day Student check-in begins. There is no additional fee for early arrivals.

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