Videoconferencing
Videoconferencing Dos and Don’ts
Videoconferencing Security is Essential
As we rely on videoconferencing more and more these days, we must be mindful of the security risks associated with using these tools. This helpful article shares tips and tricks to secure your meetings: • Purchase enterprise accounts: Enterprise accounts offer more security features than consumer- grade accounts. • Use the waiting room feature. • Only turn on your video camera when you need to. • Use the latest software version whenever possible. • Eject unwelcome participants. You can prevent participants from rejoining once removed. • Lock a meeting once it is underway. • Don’t record meetings and if you do record, notify participants the meeting is being recorded. • Train staff on video conferencing best privacy and security practices. Click here to access the full article. • Enable password protection for your meetings. • Do not share meeting links on social media. • Do not allow screen sharing for all participants by default.
School districts now rely on videoconferencing platforms to “stay connected with students and collaborate with colleagues.” Using these platforms to provide live instruction is not without risk. “Zoombombing” and other video call interruptions by bad actors have plagued some school districts. In addition, students and staff utilize video conferencing solutions outside of the secure school network, making students and staff even more vulnerable to “malware, identity theft and other security exposures.” Districts need to be aware of possible security and privacy threats and minimize privacy risk. Know what “data vendors are collecting and maintaining” and their purpose for collecting this data. Educators should not record any classes without parental
consent, nor should they require students to be on camera. If a lesson is recorded it cannot be shared online or publicly unless parents have provided consent. As districts will most likely continue to rely on video conferencing platforms, here are some steps they can take to protect users: • Choose a platform that complies with FERPA and Education Law 2-d • Utilize available privacy and security settings and controls • Model and train staff on good cyberhygiene practices Read more here.
Zoom Improves Data Security and Privacy Practices
In earlyMay NewYork State officials came to an agreement with Zoom to address privacy and security issues impacting schools in New York City and nationally. The NYC Department of Education shared an agreement that permitted NYC educators to use Zoom again, lifting the previously imposed “Zoom ban.” In addition, the NY State Attorney General announced Zoom agreed to apply new security and privacy protections for all users. Under this agreement new privacy features were applied to K-12 accounts including: • Required password and waiting room features (by default). • Host control of private chat messages and email directories. • Zoom discontinued user data sharing with Facebook and LinkedIn . Learn more here.
Data Privacy & Security Service, Issue 19
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